Grant Writer Quote Template
A grant writer quote commits to one fixed price for a defined scope: here $5,025.00 for research foundation prospects and write a three-year program proposal with budget narrative for a nonprofit food pantry, built from 7 lines with a 50% deposit on acceptance. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a grant writer: research foundation prospects and write a three-year program proposal with budget narrative for a nonprofit food pantry. Example prices: replace them with your own.
From
Maple Row Grant Writing
683 Market Street
Georgetown, TX 78626
billing@example.com
(503) 555-0183
Quote
Quote for
Jamie Ortiz
9 Willow Court
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Kickoff interview with director and program staff | 2 hr | $75.00 | $150.00 |
| Funder prospect researchShortlist of matched foundations with deadlines and giving ranges | 8 hr | $75.00 | $600.00 |
| Full proposal narrativeNeed statement, program design, evaluation plan, sustainability | 1 project | $2,800.00 | $2,800.00 |
| Three-year budget and budget narrative | 6 hr | $75.00 | $450.00 |
| Logic model | 1 each | $350.00 | $350.00 |
| Letter of inquiry to a second foundation | 1 each | $450.00 | $450.00 |
| Attachment compilation and portal submission | 3 hr | $75.00 | $225.00 |
- Subtotal
- $5,025.00
- Quote total
- $5,025.00
Notes
Fixed price for the scope listed. Grant writers commonly take part of the fee at signing, since the work is paid for whether or not the application is funded. Sign and return to accept.
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Grant Writer quote at a glance
| Fixed price | $5,025.00 before tax |
|---|---|
| Scope | Research foundation prospects and write a three-year program proposal with budget narrative for a nonprofit food pantry |
| Valid until | 30 days after the quote date |
| Due on acceptance | $2,512.50 (50%) |
| Due on completion | $2,512.50 |
| Lines quoted | 7 |
What the $5,025.00 grant writer quote covers
| Included | Quantity | Price |
|---|---|---|
| Kickoff interview with director and program staff | 2 hr | $150.00 |
| Funder prospect research (Shortlist of matched foundations with deadlines and giving ranges) | 8 hr | $600.00 |
| Full proposal narrative (Need statement, program design, evaluation plan, sustainability) | 1 project | $2,800.00 |
| Three-year budget and budget narrative | 6 hr | $450.00 |
| Logic model | 1 each | $350.00 |
| Letter of inquiry to a second foundation | 1 each | $450.00 |
| Attachment compilation and portal submission | 3 hr | $225.00 |
| Quoted price | $5,025.00 |
Quoting grant writing at a fixed price
A grant writing quote should name each funder and application, the deliverables (narrative, budget, logic model, attachments), the dates the client must supply information and a fee that does not depend on the award.
The quote turns 19 hours of labour into a fixed $1,425.00; if the job runs over, the grant writing practice absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Full proposal narrative" at $2,800.00 (56% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Full proposal narrative, Logic model and Letter of inquiry to a second foundation, fixed at $3,600.00.
- Labour: Kickoff interview with director and program staff, Funder prospect research and Three-year budget and budget narrative and 1 more, fixed at $1,425.00.
- Anything outside "Research foundation prospects and write a three-year program proposal with budget narrative for a nonprofit food pantry" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-1641 for:
- The accepted price, $5,025.00, and the quote number
- Customer name (Jamie Ortiz in the sample), signature and date
- The deposit due on signing, $2,512.50, and how to pay it
- The last day the price holds (30 days after issue in this sample)
Grant Writer pricing tips
- Bill for the work, not the outcome: state that the fee is due regardless of the funding decision and never invoice a percentage of the award, which the Grant Professionals Association's code of ethics rules out.
- Tie the second payment to the submission date and print the portal confirmation number on the invoice, because the project is finished when it is submitted, not when the award letter arrives.
- Invoice funder prospect research as its own deliverable, since a nonprofit can keep working from that prospect list for months after this one proposal.
- When program staff deliver budget figures or letters of support late, note the date they arrived, so the rush hours before the deadline are clearly billable.
Quote or estimate for grant writing?
Grant writers rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $5,025.00 up front.
Frequently asked questions
How do I write a grant writer quote?
List exactly what is included (7 lines for research foundation prospects and write a three-year program proposal with budget narrative for a nonprofit food pantry in the sample), give one fixed price ($5,025.00), the validity period and payment terms, and add a signature block for acceptance.
Is a grant writer quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a grant writer quote ask for a deposit?
Grant writers commonly take part of the fee at signing, since the work is paid for whether or not the application is funded.