Recruiter Quote Template
A recruiter quote commits to one fixed price for a defined scope: here $20,825.00 for contingency placement of a senior accountant, with background screening and interview travel, built from 7 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a recruiter: contingency placement of a senior accountant, with background screening and interview travel. Example prices: replace them with your own.
From
Lakeside Recruiting Agency
574 Market Street
Franklin, TN 37064
billing@example.com
(312) 555-0174
Quote
Quote for
Robin Okafor
63 Linden Place
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Placement fee, senior accountant20% of $92,000 first-year base salary, per fee agreement | 1 placement | $18,400.00 | $18,400.00 |
| Sponsored job board posting, 30 daysTwo boards, billed at cost | 2 each | $450.00 | $900.00 |
| Background and employment verificationThird-party screening with candidate consent | 1 each | $85.00 | $85.00 |
| Technical skills assessment, finalistsAccounting and spreadsheet test, scored report | 3 each | $40.00 | $120.00 |
| Salary benchmarking report for the roleLocal pay ranges used to set the offer | 1 each | $250.00 | $250.00 |
| Candidate interview travel, reimbursedAirfare and one hotel night, receipts attached | 1 lot | $620.00 | $620.00 |
| Relocation coordination for the new hireMover quotes and temporary housing search | 6 hr | $75.00 | $450.00 |
- Subtotal
- $20,825.00
- Quote total
- $20,825.00
Notes
Fixed price for the scope listed. Sign and return to accept.
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Recruiter quote at a glance
| Fixed price | $20,825.00 before tax |
|---|---|
| Scope | Contingency placement of a senior accountant, with background screening and interview travel |
| Valid until | 30 days after the quote date |
| Payment | Due Net 30 from the candidate's start date |
| Lines quoted | 7 |
What the $20,825.00 recruiter quote covers
| Included | Quantity | Price |
|---|---|---|
| Placement fee, senior accountant (20% of $92,000 first-year base salary, per fee agreement) | 1 placement | $18,400.00 |
| Sponsored job board posting, 30 days (Two boards, billed at cost) | 2 each | $900.00 |
| Background and employment verification (Third-party screening with candidate consent) | 1 each | $85.00 |
| Technical skills assessment, finalists (Accounting and spreadsheet test, scored report) | 3 each | $120.00 |
| Salary benchmarking report for the role (Local pay ranges used to set the offer) | 1 each | $250.00 |
| Candidate interview travel, reimbursed (Airfare and one hotel night, receipts attached) | 1 lot | $620.00 |
| Relocation coordination for the new hire (Mover quotes and temporary housing search) | 6 hr | $450.00 |
| Quoted price | $20,825.00 |
Quoting recruiting work at a fixed price
A recruiting quote or fee proposal should state contingency or retained terms, the fee percentage and salary basis, payment timing, the guarantee period and which screening costs are passed through.
The quote turns 6 hours of labour into a fixed $450.00; if the job runs over, the recruiting agency absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Placement fee, senior accountant" at $18,400.00 (88% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Placement fee, senior accountant, Technical skills assessment, finalists and Salary benchmarking report for the role, fixed at $18,770.00.
- Fees: Sponsored job board posting, 30 days and Background and employment verification, fixed at $985.00.
- Travel: Candidate interview travel, reimbursed, fixed at $620.00.
- Labour: Relocation coordination for the new hire, fixed at $450.00.
- Anything outside "Contingency placement of a senior accountant, with background screening and interview travel" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-2996 for:
- The accepted price, $20,825.00, and the quote number
- Customer name (Robin Okafor in the sample), signature and date
- When payment is due: Due Net 30 from the candidate's start date
- The last day the price holds (30 days after issue in this sample)
Recruiter pricing tips
- Show the fee formula on the placement line, the percentage and the first-year base salary it applies to, and say whether signing bonuses or commission are excluded, because that is the first number the client's finance team checks.
- Date the invoice from the candidate's actual start date, not the offer acceptance, unless the fee agreement says otherwise; billing a hire who has not started is a common reason for a held invoice.
- Print the replacement guarantee period and its end date, so both sides know until when a departure triggers a free replacement search or a partial refund.
- Send the placement invoice to HR or accounts payable rather than the hiring manager's team inbox, since it reveals the new hire's salary.
Quote or estimate for recruiting work?
Recruiters rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $20,825.00 up front.
Frequently asked questions
How do I write a recruiter quote?
List exactly what is included (7 lines for contingency placement of a senior accountant, with background screening and interview travel in the sample), give one fixed price ($20,825.00), the validity period and payment terms, and add a signature block for acceptance.
Is a recruiter quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a recruiter quote ask for a deposit?
It depends on the job size; for recruiting work the usual terms are due net 30 from the candidate's start date, and a deposit is optional.