Translator Quote Template
A translator quote commits to one fixed price for a defined scope: here $579.00 for certified Spanish-to-English translation of a birth certificate, diploma and transcript for an official application, built from 6 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a translator: certified spanish-to-english translation of a birth certificate, diploma and transcript for an official application. Example prices: replace them with your own.
From
Harbor Translation
595 Market Street
Fairview, OR 97024
billing@example.com
(978) 555-0195
Quote
Quote for
Taylor Brooks
9 Willow Court
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Translation, Spanish to EnglishBirth certificate, diploma and academic transcript | 2,400 word | $0.14 | $336.00 |
| Certificate of translation accuracySigned statement for each document | 3 document | $15.00 | $45.00 |
| Layout to mirror the source documentsSeals, stamps and tables reproduced | 6 page | $12.00 | $72.00 |
| Notarization of translator's signatureNotary fee passed through at cost | 3 document | $10.00 | $30.00 |
| Rush surcharge, 24-hour delivery25% of translation fee | 1 each | $84.00 | $84.00 |
| Hard copies by priority mail | 1 each | $12.00 | $12.00 |
- Subtotal
- $579.00
- Quote total
- $579.00
Notes
Fixed price for the scope listed. Sign and return to accept.
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Translator quote at a glance
| Fixed price | $579.00 before tax |
|---|---|
| Scope | Certified Spanish-to-English translation of a birth certificate, diploma and transcript for an official application |
| Valid until | 30 days after the quote date |
| Payment | Due on receipt |
| Lines quoted | 6 |
What the $579.00 translator quote covers
| Included | Quantity | Price |
|---|---|---|
| Translation, Spanish to English (Birth certificate, diploma and academic transcript) | 2,400 word | $336.00 |
| Certificate of translation accuracy (Signed statement for each document) | 3 document | $45.00 |
| Layout to mirror the source documents (Seals, stamps and tables reproduced) | 6 page | $72.00 |
| Notarization of translator's signature (Notary fee passed through at cost) | 3 document | $30.00 |
| Rush surcharge, 24-hour delivery (25% of translation fee) | 1 each | $84.00 |
| Hard copies by priority mail | 1 each | $12.00 |
| Quoted price | $579.00 |
Quoting translation at a fixed price
A translation quote should name the language pair, the source word count, any certification or notarization required and the delivery deadline.
The biggest single commitment is "Translation, Spanish to English" at $336.00 (58% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Translation, Spanish to English and Layout to mirror the source documents, fixed at $408.00.
- Fees: Certificate of translation accuracy, Notarization of translator's signature and Rush surcharge, 24-hour delivery and 1 more, fixed at $171.00.
- Anything outside "Certified Spanish-to-English translation of a birth certificate, diploma and transcript for an official application" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-1721 for:
- The accepted price, $579.00, and the quote number
- Customer name (Taylor Brooks in the sample), signature and date
- When payment is due: Due on receipt
- The last day the price holds (30 days after issue in this sample)
Translator pricing tips
- Base the charge on the source-word count and print that count, because the translated text can run noticeably longer or shorter than the original depending on the language pair.
- Name every document on the certification line, as offices reviewing an application sometimes reject a bundle when the certificate does not list exactly what was translated.
- Apply a minimum charge to very short jobs such as a single seal or a one-line stamp, since handling, certifying and delivering them takes almost as long as a full page.
- For agency clients, show any discount for repeated or near-identical text as its own line, so they see the full word rate and the reduction separately.
Quote or estimate for translation?
Translators rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $579.00 up front.
Frequently asked questions
How do I write a translator quote?
List exactly what is included (6 lines for certified spanish-to-english translation of a birth certificate, diploma and transcript for an official application in the sample), give one fixed price ($579.00), the validity period and payment terms, and add a signature block for acceptance.
Is a translator quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a translator quote ask for a deposit?
It depends on the job size; for translation the usual terms are due on receipt, and a deposit is optional.