Moving Company Estimate Template
A moving company estimate forecasts the price before work starts: 9 lines for local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck, totalling $1,728.00, with services the largest share (57%). It states its assumptions and stays valid for 30 days. Edit the lines and download the PDF.
Pre-filled for a moving company: local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck. Example prices: replace them with your own.
From
Cedar Hill Moving
681 Market Street
Salem, MA 01970
billing@example.com
(978) 555-0181
Estimate
Prepared for
Riley Chen
52 Aspen Way
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Three movers and 26 ft truckClock runs from arrival at origin to end of unloading | 6 hr | $165.00 | $990.00 |
| Travel time, depot to origin and destination back to depot | 1 hr | $165.00 | $165.00 |
| Wardrobe box rental | 4 each | $12.00 | $48.00 |
| Medium moving boxes | 20 each | $3.50 | $70.00 |
| Packing paper and tape bundle | 1 lot | $35.00 | $35.00 |
| Disassemble and reassemble queen bed frame | 1 each | $60.00 | $60.00 |
| Upright piano handling, ground floor | 1 each | $200.00 | $200.00 |
| Full value protection upgradeDeclared shipment value $20,000 | 1 each | $120.00 | $120.00 |
| Fuel surcharge | 1 each | $40.00 | $40.00 |
- Subtotal
- $1,728.00
- Estimate total
- $1,728.00
Notes
A moving estimate should list the furniture inventory and box count it is based on, the crew size and hourly or weight rate, and state whether it is binding or non-binding.
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Moving Company estimate at a glance
| Scope estimated | Local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck |
|---|---|
| Estimate total | $1,728.00 before tax |
| Valid for | 30 days from the estimate date |
| Deposit | Local movers often take a small booking deposit to hold the date and credit it against the final bill. |
| Services (1 line) | $990.00, 57% |
| Fees (3 lines) | $360.00, 21% |
| Travel (1 line) | $165.00, 10% |
| Priced in | hr |
Estimate breakdown for local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck
| Item | Type | Est. quantity | Est. amount |
|---|---|---|---|
| Three movers and 26 ft truck | Services | 6 hr | $990.00 |
| Travel time, depot to origin and destination back to depot | Travel | 1 hr | $165.00 |
| Wardrobe box rental | Equipment | 4 each | $48.00 |
| Medium moving boxes | Products | 20 each | $70.00 |
| Packing paper and tape bundle | Materials | 1 lot | $35.00 |
| Disassemble and reassemble queen bed frame | Labour | 1 each | $60.00 |
| Upright piano handling, ground floor | Fees | 1 each | $200.00 |
| Full value protection upgrade | Fees | 1 each | $120.00 |
| Fuel surcharge | Fees | 1 each | $40.00 |
| Estimated total | $1,728.00 |
What to write on a moving company estimate
A moving estimate should list the furniture inventory and box count it is based on, the crew size and hourly or weight rate, and state whether it is binding or non-binding.
Materials and products are $105.00 of this $1,728.00 estimate (6%), so say how long those prices hold: supplier prices can move before the job starts.
Local moves are usually billed per hour for a crew and truck from arrival to the end of unloading, while long-distance moves are priced by shipment weight or volume and distance.
Assumptions behind each line
Write these next to the 9 lines so the customer sees what the $1,728.00 depends on.
- Three movers and 26 ft truck: 6 hr, $990.00.
- Travel time, depot to origin and destination back to depot: 1 hr ($165.00), assuming the site at 52 Aspen Way.
- Wardrobe box rental: 4 each of hire ($48.00); longer hire is extra.
- Medium moving boxes: 20 each at $3.50 ($70.00); another grade or brand changes this line.
- Packing paper and tape bundle: 1 lot at $35.00 ($35.00); another grade or brand changes this line.
- Disassemble and reassemble queen bed frame: 1 each at $60.00 per each ($60.00); extra each at the same rate.
- Upright piano handling, ground floor: a flat $200.00.
- Full value protection upgrade: a flat $120.00.
- Fuel surcharge: a flat $40.00.
Changes, overruns and change orders
If the customer adds work, put it on a signed change order first. Pricing the extra in hr keeps it comparable with the $1,728.00 you estimated.
A 10% rise in material prices would add $10.50 to this job, which is why many moving companies limit how long an estimate stays valid.
Tips from moving services billing
- Print the arrival time, the time unloading ended and any unpaid breaks on the invoice, because hourly moves get argued minute by minute and a recorded clock is the only thing both sides can check.
- Separate travel time or a flat trip charge from crew hours; customers accept a stated depot-to-door charge far more readily than a clock that seemed to start before the truck pulled up.
- Show the valuation option the customer chose, since on interstate moves basic released value pays only 60 cents per pound per article and many people assume their sofa is covered at replacement cost.
- List pianos, gun safes, pool tables and other awkward pieces as named surcharges with the floors and stairs involved, rather than raising the hourly rate for the whole move.
Turning the moving company estimate into an invoice
-
Get it approved
Ask Riley Chen to sign or reply in writing to estimate EST-1598.
-
Record the changes
Update quantities to what was actually used across the 9 lines.
-
Switch the document type
Change Estimate to Invoice in the tool; the lines and parties stay.
-
Deduct what was paid
Enter any deposit as amount paid so the balance due is correct.
Frequently asked questions
How do I write a moving company estimate?
Describe the job (Local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck), list each line with an estimated quantity and rate, total it ($1,728.00 in the sample), state how long it is valid and what it assumes, then send it as a PDF for approval.
Is a moving company estimate binding?
An estimate is a forecast, not a fixed price, so the final invoice can differ when the work or materials change. Rules vary by country and state; to stay safe, get written approval before billing noticeably more than the $1,728.00 you estimated.
How long should a moving company estimate be valid?
Thirty days is common and is what this template uses. With 6% of the price in materials, a shorter validity protects you if supplier prices rise.