Property Manager Quote Template
A property manager quote commits to one fixed price for a defined scope: here $2,013.50 for one month of management for a fourplex, including a new tenant placement and two vendor repairs, built from 7 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a property manager: one month of management for a fourplex, including a new tenant placement and two vendor repairs. Example prices: replace them with your own.
From
Lakeside Property Management
730 Market Street
Springfield, IL 62704
billing@example.com
(608) 555-0130
Quote
Quote for
Robin Okafor
311 Pine Road
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Management fee, 8% of rent collected$6,200 collected across four units | 1 month | $496.00 | $496.00 |
| Leasing fee, unit 3 new tenantHalf of one month's rent: listing, showings, screening, lease | 1 each | $775.00 | $775.00 |
| Lease renewal, unit 1 | 1 each | $150.00 | $150.00 |
| Plumbing repair, unit 2 kitchen leakVendor invoice passed through at cost | 1 each | $285.00 | $285.00 |
| Smoke detector replacement, unit 3 turnoverHandyman vendor invoice at cost | 1 each | $140.00 | $140.00 |
| Maintenance coordination fee, 10% of vendor invoices | 1 each | $42.50 | $42.50 |
| Move-in inspection with photo report | 1 each | $125.00 | $125.00 |
- Subtotal
- $2,013.50
- Quote total
- $2,013.50
Notes
Fixed price for the scope listed. Sign and return to accept.
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Property Manager quote at a glance
| Fixed price | $2,013.50 before tax |
|---|---|
| Scope | One month of management for a fourplex, including a new tenant placement and two vendor repairs |
| Valid until | 30 days after the quote date |
| Payment | Deducted from collected rents; any shortfall due from the owner Net 10 |
| Lines quoted | 7 |
What the $2,013.50 property manager quote covers
| Included | Quantity | Price |
|---|---|---|
| Management fee, 8% of rent collected ($6,200 collected across four units) | 1 month | $496.00 |
| Leasing fee, unit 3 new tenant (Half of one month's rent: listing, showings, screening, lease) | 1 each | $775.00 |
| Lease renewal, unit 1 | 1 each | $150.00 |
| Plumbing repair, unit 2 kitchen leak (Vendor invoice passed through at cost) | 1 each | $285.00 |
| Smoke detector replacement, unit 3 turnover (Handyman vendor invoice at cost) | 1 each | $140.00 |
| Maintenance coordination fee, 10% of vendor invoices | 1 each | $42.50 |
| Move-in inspection with photo report | 1 each | $125.00 |
| Quoted price | $2,013.50 |
Quoting property management services at a fixed price
A property management proposal should state the management percentage and its rent basis, leasing and renewal fees, the repair approval limit, reserve amount and how the agreement can be ended.
The biggest single commitment is "Leasing fee, unit 3 new tenant" at $775.00 (38% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Management fee, 8% of rent collected, Leasing fee, unit 3 new tenant and Plumbing repair, unit 2 kitchen leak and 2 more, fixed at $1,821.00.
- Fees: Lease renewal, unit 1 and Maintenance coordination fee, 10% of vendor invoices, fixed at $192.50.
- Anything outside "One month of management for a fourplex, including a new tenant placement and two vendor repairs" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-2744 for:
- The accepted price, $2,013.50, and the quote number
- Customer name (Robin Okafor in the sample), signature and date
- When payment is due: Deducted from collected rents; any shortfall due from the owner Net 10
- The last day the price holds (30 days after issue in this sample)
Property Manager pricing tips
- Say whether the percentage fee is charged on rent collected or rent scheduled, and show the collected amount it was applied to, because a vacant or unpaid unit is exactly where owners check your math.
- Attach each vendor invoice behind the pass-through line and show your coordination markup separately, so the owner sees the plumber's bill unchanged and your fee on top of it.
- Keep tenant security deposits out of the invoice entirely; they belong in the trust account ledger, not in fees or income the owner might think is theirs.
- Invoice the owner separately only when the reserve held from rents cannot cover a repair, and say which repair exceeded the reserve and by how much.
Quote or estimate for property management services?
Property managers rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $2,013.50 up front.
Frequently asked questions
How do I write a property manager quote?
List exactly what is included (7 lines for one month of management for a fourplex, including a new tenant placement and two vendor repairs in the sample), give one fixed price ($2,013.50), the validity period and payment terms, and add a signature block for acceptance.
Is a property manager quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a property manager quote ask for a deposit?
It depends on the job size; for property management services the usual terms are deducted from collected rents; any shortfall due from the owner net 10, and a deposit is optional.