Invoice format in the Philippines: Sales invoice rules
A Philippines sales invoice must show 8 things, starting with seller registered name, business address and tin with branch code, the words "vat-registered" next to the seller tin and date of the transaction. VAT is charged at 12%. The template below is pre-filled in PHP with en-PH formatting.
Pre-filled for the Philippines: Sales Invoice, PHP, VAT 12%. Illustrative amounts, not market prices.
From
Lakeside Digital
12 Market Square
Philippines
billing@example.com
TIN (Taxpayer Identification Number) wit: 123-456-789-00000
Sales Invoice
Bill to
Halcyon Labs
40 Station Road
Philippines
accounts@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Training workshop (half day) | 1 each | ₱25,000.00 | ₱25,000.00 |
| Software licence, annual | 2 seat | ₱7,500.00 | ₱15,000.00 |
| Monthly support retainer | 1 month | ₱20,000.00 | ₱20,000.00 |
| Written report | 1 each | ₱15,000.00 | ₱15,000.00 |
- Subtotal
- ₱75,000.00
- VAT (12%)
- ₱9,000.00
- Balance due
- ₱84,000.00
Notes
Illustrative amounts, not market prices.
Payment details
Bank transfer. Please quote the invoice number.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
Philippines invoice facts
| Tax on invoices | Value Added Tax |
|---|---|
| Label printed | VAT |
| Standard rate | 12% |
| Seller tax ID | TIN (Taxpayer Identification Number) with branch code, format 123-456-789-00000 |
| Registration threshold | VAT registration is required once gross sales or receipts exceed PHP 3 million in 12 months. |
| Document name | Sales invoice |
| Currency and locale | PHP, en-PH |
| Keep invoices for | 5 years |
| Facts checked | October 2026 |
What a Philippines sales Invoice must show
8 fields, from the sources listed below.
- Seller registered name, business address and TIN with branch code
- The words "VAT-registered" next to the seller TIN
- Date of the transaction
- Serial invoice number
- Quantity, unit cost and description of goods or services
- VAT amount shown as a separate item (12%)
- Total amount payable, in PHP
- Buyer name, address and TIN for sales of PHP 1,000 or more
Sample sales invoice in PHP
The tool above uses these lines. Illustrative amounts in PHP, not market prices.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Training workshop (half day) | 1 each | ₱25,000.00 | ₱25,000.00 |
| Software licence, annual | 2 seat | ₱7,500.00 | ₱15,000.00 |
| Monthly support retainer | 1 month | ₱20,000.00 | ₱20,000.00 |
| Written report | 1 each | ₱15,000.00 | ₱15,000.00 |
| Net total | ₱75,000.00 | ||
| VAT 12% | ₱9,000.00 | ||
| Total due | ₱84,000.00 |
Worked VAT example in PHP
A net amount of ₱50,000.00 at each VAT rate of the Philippines: the tax is the net amount times the rate, rounded to the currency's smallest unit.
| Rate | Net | VAT | Gross |
|---|---|---|---|
| Standard 12% | ₱50,000.00 | ₱6,000.00 | ₱56,000.00 |
Number, date and currency format (en-PH)
How en-PH writes amounts and dates, computed with the browser's Intl API; the invoice tool uses the same formatting.
| Value | Written in en-PH |
|---|---|
| Amount 1234567.89 | ₱1,234,567.89 |
| Same amount with the ISO code | PHP 1,234,567.89 |
| Credit of 250 | -₱250.00 |
| Plain number 1234567.89 | 1,234,567.89 |
| Date 31 December 2026 (long) | December 31, 2026 |
| Same date (short) | 12/31/26 |
| VAT rate 12% | 12% |
Philippines invoicing rules
- Under the Ease of Paying Taxes Act, the invoice replaced the official receipt as the main supporting document for both goods and services from 22 April 2024.
- Invoices must be printed by BIR-accredited printers or generated by a registered computerised accounting or invoicing system.
- Businesses that are not VAT-registered may not show VAT on their invoices.
- Keep books of accounts and invoices for five years.
E-invoicing, simplified invoices and record keeping
Keep issued and received invoices for at least 5 years in the Philippines.
How to make a sales invoice for the Philippines
-
Set currency and format
Choose PHP and the en-PH format so amounts read like ₱1,234.50.
-
Title and number
Title the document "Sales Invoice" and number it in sequence, for example PH-2026-0048.
-
Your tax ID
Enter your TIN (Taxpayer Identification Number) with branch code (format 123-456-789-00000) in the seller details.
-
Add VAT
Add VAT at 12%, or a reduced rate where the goods or services qualify.
-
Check and download
Check the 8 required fields above, then download the PDF.
Sources
General information, not tax advice; checked October 2026. Rules change: confirm with the tax authority or an accountant before relying on them.
Official sources
Frequently asked questions
What must a Philippines sales invoice include?
8 items: seller registered name, business address and tin with branch code, the words "vat-registered" next to the seller tin, date of the transaction, serial invoice number, quantity, unit cost and description of goods or services and vat amount shown as a separate item, plus 2 more listed above.
What VAT rate goes on an invoice in the Philippines?
The standard rate is 12%. On a net ₱50,000.00 that is ₱6,000.00 of VAT.
How long must invoices be kept in the Philippines?
At least 5 years, according to the sources on this page (checked October 2026).
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