Commercial Cleaning Quote Template
A commercial cleaning business quote commits to one fixed price for a defined scope: here $3,724.00 for one month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor, built from 7 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a commercial cleaning: one month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor. Example prices: replace them with your own.
From
Granite Commercial Cleaning
437 Market Street
Fairview, OR 97024
billing@example.com
(503) 555-0137
Quote
Quote for
Dana Whitfield
14 Elm Street
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Nightly janitorial service, Monday to FridayTrash and recycling, restrooms, kitchenette, vacuuming, reachable dusting | 1 month | $1,850.00 | $1,850.00 |
| Day porter, lunchtime restroom and kitchen check | 22 hr | $28.00 | $616.00 |
| Strip, seal and wax VCT floorsBreak room and corridors, four coats of finish | 1,200 sq ft | $0.45 | $540.00 |
| Interior glass and partition cleaning | 1 visit | $140.00 | $140.00 |
| Paper towels, toilet tissue and hand soap restockSupplied under the agreement at the contract case price | 6 case | $52.00 | $312.00 |
| Trash liners, 33 and 55 gallon | 3 case | $38.00 | $114.00 |
| Extra clean after Saturday client eventRequested by the office manager, conference rooms and lobby | 4 hr | $38.00 | $152.00 |
- Subtotal
- $3,724.00
- Quote total
- $3,724.00
Notes
Fixed price for the scope listed. Sign and return to accept.
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Commercial Cleaning quote at a glance
| Fixed price | $3,724.00 before tax |
|---|---|
| Scope | One month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor |
| Valid until | 30 days after the quote date |
| Payment | Net 30, billed monthly in arrears |
| Lines quoted | 7 |
What the $3,724.00 commercial cleaning quote covers
| Included | Quantity | Price |
|---|---|---|
| Nightly janitorial service, Monday to Friday (Trash and recycling, restrooms, kitchenette, vacuuming, reachable dusting) | 1 month | $1,850.00 |
| Day porter, lunchtime restroom and kitchen check | 22 hr | $616.00 |
| Strip, seal and wax VCT floors (Break room and corridors, four coats of finish) | 1,200 sq ft | $540.00 |
| Interior glass and partition cleaning | 1 visit | $140.00 |
| Paper towels, toilet tissue and hand soap restock (Supplied under the agreement at the contract case price) | 6 case | $312.00 |
| Trash liners, 33 and 55 gallon | 3 case | $114.00 |
| Extra clean after Saturday client event (Requested by the office manager, conference rooms and lobby) | 4 hr | $152.00 |
| Quoted price | $3,724.00 |
Quoting commercial cleaning at a fixed price
A commercial cleaning quote should list the cleanable square footage, nights per week, the tasks by area (restrooms, kitchens, open offices) and which consumables the monthly price includes.
The quote turns 26 hours of labour into a fixed $768.00; if the job runs over, the commercial cleaning business absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Nightly janitorial service, Monday to Friday" at $1,850.00 (50% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Nightly janitorial service, Monday to Friday, Strip, seal and wax VCT floors and Interior glass and partition cleaning, fixed at $2,530.00.
- Labour: Day porter, lunchtime restroom and kitchen check and Extra clean after Saturday client event, fixed at $768.00.
- Products: Paper towels, toilet tissue and hand soap restock and Trash liners, 33 and 55 gallon, fixed at $426.00.
- Anything outside "One month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-7743 for:
- The accepted price, $3,724.00, and the quote number
- Customer name (Dana Whitfield in the sample), signature and date
- When payment is due: Net 30, billed monthly in arrears
- The last day the price holds (30 days after issue in this sample)
Commercial Cleaning pricing tips
- State the service period and the number of scheduled cleans it covers, such as 21 nightly cleans for 1-31 March, so the facility manager can match the invoice to the cleaning log your crew signs.
- Bill floor care, carpet extraction and window work as separate lines with their square footage, because property managers often charge those to a different budget than the routine janitorial contract.
- When the agreement includes consumables, invoice paper, soap and liners by the case at the contracted price; when it does not, say that the client supplies them so restocking is not assumed to be free.
- Note any missed or rescheduled night, such as a building closure or an alarm that was not disarmed, and show the credit or make-up clean, since a missing credit is the first thing an office manager looks for.
Quote or estimate for commercial cleaning?
Commercial cleaning businesses rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $3,724.00 up front.
Frequently asked questions
How do I write a commercial cleaning quote?
List exactly what is included (7 lines for one month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor in the sample), give one fixed price ($3,724.00), the validity period and payment terms, and add a signature block for acceptance.
Is a commercial cleaning quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a commercial cleaning quote ask for a deposit?
It depends on the job size; for commercial cleaning the usual terms are net 30, billed monthly in arrears, and a deposit is optional.