Commercial Cleaning Invoice Template
A commercial cleaning business invoice bills month, lists services, labour and products on separate lines and states the terms (Net 30, billed monthly in arrears). This template is pre-filled for one month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor: 7 lines totalling $3,724.00 before tax. Edit it and download the PDF.
Pre-filled for a commercial cleaning: one month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor. Example prices: replace them with your own.
From
Granite Commercial Cleaning
437 Market Street
Fairview, OR 97024
billing@example.com
(503) 555-0137
Invoice
Bill to
Dana Whitfield
14 Elm Street
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Nightly janitorial service, Monday to FridayTrash and recycling, restrooms, kitchenette, vacuuming, reachable dusting | 1 month | $1,850.00 | $1,850.00 |
| Day porter, lunchtime restroom and kitchen check | 22 hr | $28.00 | $616.00 |
| Strip, seal and wax VCT floorsBreak room and corridors, four coats of finish | 1,200 sq ft | $0.45 | $540.00 |
| Interior glass and partition cleaning | 1 visit | $140.00 | $140.00 |
| Paper towels, toilet tissue and hand soap restockSupplied under the agreement at the contract case price | 6 case | $52.00 | $312.00 |
| Trash liners, 33 and 55 gallon | 3 case | $38.00 | $114.00 |
| Extra clean after Saturday client eventRequested by the office manager, conference rooms and lobby | 4 hr | $38.00 | $152.00 |
- Subtotal
- $3,724.00
- Balance due
- $3,724.00
Notes
Thank you for choosing Granite Commercial Cleaning. Terms: Net 30, billed monthly in arrears.
Payment details
Bank transfer or card. Please quote the invoice number.
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Commercial Cleaning invoice at a glance
| Typical job | One month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor |
|---|---|
| Main billing unit | month |
| Usual payment terms | Net 30, billed monthly in arrears |
| Sample lines | 7 lines, $3,724.00 before tax |
| Largest line | Nightly janitorial service, Monday to Friday: $1,850.00 (50%) |
| Labour hours billed | 26 h, $768.00 |
| Trade-specific fields | Service agreement no., Facility address, Service period, Cleaning frequency, Purchase order no., Site contact |
Sample commercial cleaning invoice line items
One month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor: 7 lines adding up to $3,724.00, split into services $2,530.00 (68%), labour $768.00 (21%) and products $426.00 (11%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Nightly janitorial service, Monday to Friday (Trash and recycling, restrooms, kitchenette, vacuuming, reachable dusting) | 1 month | $1,850.00 | $1,850.00 |
| Day porter, lunchtime restroom and kitchen check | 22 hr | $28.00 | $616.00 |
| Strip, seal and wax VCT floors (Break room and corridors, four coats of finish) | 1,200 sq ft | $0.45 | $540.00 |
| Interior glass and partition cleaning | 1 visit | $140.00 | $140.00 |
| Paper towels, toilet tissue and hand soap restock (Supplied under the agreement at the contract case price) | 6 case | $52.00 | $312.00 |
| Trash liners, 33 and 55 gallon | 3 case | $38.00 | $114.00 |
| Extra clean after Saturday client event (Requested by the office manager, conference rooms and lobby) | 4 hr | $38.00 | $152.00 |
| Subtotal | $3,724.00 | ||
| Total before tax | $3,724.00 |
What a commercial cleaning invoice should include
- Your commercial cleaning business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Dana Whitfield in the sample)
- A unique invoice number (INV-6763) and the issue date
- Payment terms and a due date: Net 30, billed monthly in arrears
- Service agreement no.: for example See notes
- Facility address: for example 14 Elm Street
- Service period: for example 25 November 2026
- Cleaning frequency: for example See notes
- Line items in month or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How commercial cleaning businesses bill
Usually bills a flat monthly contract price for an agreed cleaning schedule, with one-off jobs such as floor stripping or post-construction cleans quoted and invoiced on their own.
Commercial cleaning businesses commonly use "Net 30, billed monthly in arrears", so payment is due 30 days after the invoice date.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Janitors and Cleaners, Except Maids and Housekeeping Cleaners $17.27 (employees, not contractor rates). The sample's $28.00 per hour for "Day porter, lunchtime restroom and kitchen check" is 1.6 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Commercial Cleaning invoicing tips
- State the service period and the number of scheduled cleans it covers, such as 21 nightly cleans for 1-31 March, so the facility manager can match the invoice to the cleaning log your crew signs.
- Bill floor care, carpet extraction and window work as separate lines with their square footage, because property managers often charge those to a different budget than the routine janitorial contract.
- When the agreement includes consumables, invoice paper, soap and liners by the case at the contracted price; when it does not, say that the client supplies them so restocking is not assumed to be free.
- Note any missed or rescheduled night, such as a building closure or an alarm that was not disarmed, and show the credit or make-up clean, since a missing credit is the first thing an office manager looks for.
Commercial Cleaning billing disputes to head off
- Tenants who start mid-month dispute a full monthly charge; prorating the first invoice by the number of service nights and showing the calculation avoids the argument.
- Extra requests made directly to the night crew, like a spill or an after-event clean, go unpaid unless the invoice names who asked, the date and the hours worked.
Work a commercial cleaning can bill for
Core tasks of Janitors and Cleaners, Except Maids and Housekeeping Cleaners (O*NET 37-2011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Service, clean, or supply restrooms.
- Gather and empty trash.
- Clean building floors by sweeping, mopping, scrubbing, or vacuuming.
- Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures.
- Mix water and detergents or acids in containers to prepare cleaning solutions, according to specifications.
- Notify managers concerning the need for major repairs or additions to building operating systems.
How to make a commercial cleaning invoice
-
Add both parties
Enter Granite Commercial Cleaning (your business) and the customer, Dana Whitfield, then service agreement no..
-
Number and terms
Give it a unique number such as INV-6763 and set the terms to Net 30, billed monthly in arrears.
-
List the work
One line per item: the sample runs from "Nightly janitorial service, Monday to Friday" (1 month) to "Extra clean after Saturday client event" (4 hr).
-
Check the total
The 7 lines come to $3,724.00; add sales tax only if your state taxes commercial cleaning.
-
Download and send
Download the PDF or print it, then keep a copy with the commercial cleaning records.
Frequently asked questions
How do I make a commercial cleaning invoice?
Add your commercial cleaning business details, the customer, service agreement no., facility address, service period and cleaning frequency, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for one month of evening janitorial service, five nights a week, for a 6,000 sq ft office plus a strip and wax of the break room floor totalling $3,724.00; change the prices and download the PDF.
How do commercial cleaning businesses charge?
Mostly month. Usually bills a flat monthly contract price for an agreed cleaning schedule, with one-off jobs such as floor stripping or post-construction cleans quoted and invoiced on their own.
When should a commercial cleaning invoice be paid?
Net 30, billed monthly in arrears is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do commercial cleaning businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Janitors and Cleaners, Except Maids and Housekeeping Cleaners $17.27 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.