Carpet Cleaning Invoice Template
A carpet cleaning business invoice bills room, lists services, products and labour on separate lines and states the terms (Due on completion). This template is pre-filled for hot-water extraction of four bedrooms, a living room and a staircase, with pet urine treatment and a sofa clean: 8 lines totalling $776.00 before tax. Edit it and download the PDF.
Pre-filled for a carpet cleaning: hot-water extraction of four bedrooms, a living room and a staircase, with pet urine treatment and a sofa clean. Example prices: replace them with your own.
From
Oak Lane Carpet Cleaning
126 Market Street
Springfield, IL 62704
billing@example.com
(615) 555-0126
Invoice
Bill to
Alex Morgan
63 Linden Place
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Hot-water extraction, standard roomUp to 200 sq ft each: pre-vacuum, pre-spray, extraction and rinse | 5 room | $45.00 | $225.00 |
| Carpeted staircase | 14 step | $4.00 | $56.00 |
| Pet urine treatment with enzyme and subsurface flushLiving room spots located with a UV light | 60 sq ft | $1.50 | $90.00 |
| Red dye and wine stain removal | 2 each | $25.00 | $50.00 |
| Three-seat sofa upholstery cleaningFabric tested for colorfastness first | 1 each | $120.00 | $120.00 |
| Carpet protectant application | 900 sq ft | $0.20 | $180.00 |
| Moving beds and dressers | 2 room | $15.00 | $30.00 |
| Trip charge, outside service area | 1 visit | $25.00 | $25.00 |
- Subtotal
- $776.00
- Balance due
- $776.00
Notes
Thank you for choosing Oak Lane Carpet Cleaning. Terms: Due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Carpet Cleaning invoice at a glance
| Typical job | Hot-water extraction of four bedrooms, a living room and a staircase, with pet urine treatment and a sofa clean |
|---|---|
| Main billing unit | room |
| Usual payment terms | Due on completion |
| Sample lines | 8 lines, $776.00 before tax |
| Largest line | Hot-water extraction, standard room: $225.00 (29%) |
| Trade-specific fields | Service address, Cleaning method, Rooms and areas cleaned, Carpet fiber type, Technician name, Drying time advised |
Sample carpet cleaning invoice line items
Hot-water extraction of four bedrooms, a living room and a staircase, with pet urine treatment and a sofa clean: 8 lines adding up to $776.00, split into services $541.00 (70%), products $180.00 (23%) and labour $30.00 (4%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Hot-water extraction, standard room (Up to 200 sq ft each: pre-vacuum, pre-spray, extraction and rinse) | 5 room | $45.00 | $225.00 |
| Carpeted staircase | 14 step | $4.00 | $56.00 |
| Pet urine treatment with enzyme and subsurface flush (Living room spots located with a UV light) | 60 sq ft | $1.50 | $90.00 |
| Red dye and wine stain removal | 2 each | $25.00 | $50.00 |
| Three-seat sofa upholstery cleaning (Fabric tested for colorfastness first) | 1 each | $120.00 | $120.00 |
| Carpet protectant application | 900 sq ft | $0.20 | $180.00 |
| Moving beds and dressers | 2 room | $15.00 | $30.00 |
| Trip charge, outside service area | 1 visit | $25.00 | $25.00 |
| Subtotal | $776.00 | ||
| Total before tax | $776.00 |
What a carpet cleaning invoice should include
- Your carpet cleaning business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Alex Morgan in the sample)
- A unique invoice number (INV-7500) and the issue date
- Payment terms and a due date: Due on completion
- Service address: for example 63 Linden Place
- Cleaning method: for example See notes
- Rooms and areas cleaned: for example Ground floor
- Carpet fiber type: for example Luna (Border Collie)
- Line items in room or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How carpet cleaning businesses bill
Prices most jobs per room or per square foot of carpet, with stairs, upholstery, spot and pet treatments and protectant added as separate charges.
Carpet cleaning businesses commonly use "Due on completion", so the invoice is payable the day it is issued.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Janitors and Cleaners, Except Maids and Housekeeping Cleaners $17.27 (employees, not contractor rates).
Carpet Cleaning invoicing tips
- Write the cleaning method on the invoice, hot-water extraction or low-moisture encapsulation, because many carpet warranties ask for proof of periodic professional cleaning and owners dig out your invoice to show it.
- Define what counts as a room (for example up to 200 sq ft, with hallways and walk-in closets counted separately), since an open-plan living and dining area is the most common size argument.
- Note stains you treated but could not fully remove, such as bleach spots, rust or old pet urine that reached the pad, so the customer does not expect a refund when the mark is still there after drying.
- Itemize pet urine treatment by the square footage you found with a UV light rather than a flat pet fee, because a measured area makes the charge easy to accept.
Carpet Cleaning billing disputes to head off
- Wicking, where a spot reappears a day or two after cleaning, triggers callbacks; a line saying a free re-spot within a set number of days is included keeps it from becoming a refund request.
- Customers who add a hallway or closet on the day often forget they asked; listing every extra area by name with its price prevents a dispute at payment.
Work a carpet cleaning can bill for
Core tasks of Janitors and Cleaners, Except Maids and Housekeeping Cleaners (O*NET 37-2011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Service, clean, or supply restrooms.
- Gather and empty trash.
- Clean building floors by sweeping, mopping, scrubbing, or vacuuming.
- Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures.
- Mix water and detergents or acids in containers to prepare cleaning solutions, according to specifications.
- Notify managers concerning the need for major repairs or additions to building operating systems.
How to make a carpet cleaning invoice
-
Add both parties
Enter Oak Lane Carpet Cleaning (your business) and the customer, Alex Morgan, then service address.
-
Number and terms
Give it a unique number such as INV-7500 and set the terms to Due on completion.
-
List the work
One line per item: the sample runs from "Hot-water extraction, standard room" (5 room) to "Trip charge, outside service area" (1 visit).
-
Check the total
The 8 lines come to $776.00; add sales tax only if your state taxes carpet cleaning.
-
Download and send
Download the PDF or print it, then keep a copy with the carpet cleaning records.
Frequently asked questions
How do I make a carpet cleaning invoice?
Add your carpet cleaning business details, the customer, service address, cleaning method, rooms and areas cleaned and carpet fiber type, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for hot-water extraction of four bedrooms, a living room and a staircase, with pet urine treatment and a sofa clean totalling $776.00; change the prices and download the PDF.
How do carpet cleaning businesses charge?
Mostly room. Prices most jobs per room or per square foot of carpet, with stairs, upholstery, spot and pet treatments and protectant added as separate charges.
When should a carpet cleaning invoice be paid?
Due on completion is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do carpet cleaning businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Janitors and Cleaners, Except Maids and Housekeeping Cleaners $17.27 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.