Food Truck Quote Template
A food truck business quote commits to one fixed price for a defined scope: here $2,132.50 for two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum, built from 8 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a food truck: two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum. Example prices: replace them with your own.
From
Fox Hollow Food Truck
699 Market Street
Fairview, OR 97024
billing@example.com
(503) 555-0199
Quote
Quote for
Avery Lindqvist
9 Willow Court
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Taco plate: three tacos, rice and beans | 75 guest | $16.00 | $1,200.00 |
| Chips and fresh salsa | 75 guest | $3.00 | $225.00 |
| Aguas frescas and canned sodas | 75 guest | $3.50 | $262.50 |
| Private service windowTruck reserved for the client, no public sales | 2 hr | $100.00 | $200.00 |
| Compostable plates, utensils and napkins | 75 guest | $0.80 | $60.00 |
| Generator fee, no shore power on site | 1 each | $60.00 | $60.00 |
| Travel from commissary, 25 miles | 1 each | $75.00 | $75.00 |
| Temporary vendor permit for the event siteBilled at cost | 1 each | $50.00 | $50.00 |
- Subtotal
- $2,132.50
- Quote total
- $2,132.50
Notes
Fixed price for the scope listed. Private bookings are usually held with a deposit that is credited against the guaranteed minimum, since a reserved lunch slot means turning away another event. Sign and return to accept.
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Food Truck quote at a glance
| Fixed price | $2,132.50 before tax |
|---|---|
| Scope | Two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum |
| Valid until | 30 days after the quote date |
| Payment | Deposit at booking, balance due on the day of service |
| Lines quoted | 8 |
What the $2,132.50 food truck quote covers
| Included | Quantity | Price |
|---|---|---|
| Taco plate: three tacos, rice and beans | 75 guest | $1,200.00 |
| Chips and fresh salsa | 75 guest | $225.00 |
| Aguas frescas and canned sodas | 75 guest | $262.50 |
| Private service window (Truck reserved for the client, no public sales) | 2 hr | $200.00 |
| Compostable plates, utensils and napkins | 75 guest | $60.00 |
| Generator fee, no shore power on site | 1 each | $60.00 |
| Travel from commissary, 25 miles | 1 each | $75.00 |
| Temporary vendor permit for the event site (Billed at cost) | 1 each | $50.00 |
| Quoted price | $2,132.50 |
Quoting food truck catering at a fixed price
A food truck booking quote should state the menu, per-guest price, service window, guaranteed minimum and any travel, generator or permit fees.
The biggest single commitment is "Taco plate: three tacos, rice and beans" at $1,200.00 (56% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Products: Taco plate: three tacos, rice and beans, Chips and fresh salsa and Aguas frescas and canned sodas, fixed at $1,687.50.
- Services: Private service window, fixed at $200.00.
- Travel: Travel from commissary, 25 miles, fixed at $75.00.
- Materials: Compostable plates, utensils and napkins, fixed at $60.00.
- Equipment: Generator fee, no shore power on site, fixed at $60.00.
- Fees: Temporary vendor permit for the event site, fixed at $50.00.
- Anything outside "Two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-8225 for:
- The accepted price, $2,132.50, and the quote number
- Customer name (Avery Lindqvist in the sample), signature and date
- When payment is due: Deposit at booking, balance due on the day of service
- The last day the price holds (30 days after issue in this sample)
Food Truck pricing tips
- Write the guaranteed minimum on the invoice and show any shortfall as its own line, so a client whose 75-person lunch draws 50 sees exactly why the bill still reaches the minimum.
- Record whether the site had shore power or the truck ran its generator, and where you parked, because the power source and a level, reachable spot are what decide the generator and setup fees.
- List the city or county vendor permit for the event location separately at cost, since permit rules differ by jurisdiction and a client booking a truck for a private lot may not expect one.
- For street service, keep per-item menu prices on each point-of-sale receipt and total them by location, which makes sales tax reporting simpler when you vend in more than one city or county.
Quote or estimate for food truck catering?
Food truck businesses rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $2,132.50 up front.
Frequently asked questions
How do I write a food truck quote?
List exactly what is included (8 lines for two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum in the sample), give one fixed price ($2,132.50), the validity period and payment terms, and add a signature block for acceptance.
Is a food truck quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a food truck quote ask for a deposit?
Private bookings are usually held with a deposit that is credited against the guaranteed minimum, since a reserved lunch slot means turning away another event.