Food Truck Invoice Template
A food truck business invoice bills guest, lists products, services and travel on separate lines and states the terms (Deposit at booking, balance due on the day of service). This template is pre-filled for two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum: 8 lines totalling $2,132.50 before tax. Edit it and download the PDF.
Pre-filled for a food truck: two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum. Example prices: replace them with your own.
From
Fox Hollow Food Truck
699 Market Street
Fairview, OR 97024
billing@example.com
(503) 555-0199
Invoice
Bill to
Avery Lindqvist
9 Willow Court
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Taco plate: three tacos, rice and beans | 75 guest | $16.00 | $1,200.00 |
| Chips and fresh salsa | 75 guest | $3.00 | $225.00 |
| Aguas frescas and canned sodas | 75 guest | $3.50 | $262.50 |
| Private service windowTruck reserved for the client, no public sales | 2 hr | $100.00 | $200.00 |
| Compostable plates, utensils and napkins | 75 guest | $0.80 | $60.00 |
| Generator fee, no shore power on site | 1 each | $60.00 | $60.00 |
| Travel from commissary, 25 miles | 1 each | $75.00 | $75.00 |
| Temporary vendor permit for the event siteBilled at cost | 1 each | $50.00 | $50.00 |
- Subtotal
- $2,132.50
- Balance due
- $2,132.50
Notes
Thank you for choosing Fox Hollow Food Truck. Terms: Deposit at booking, balance due on the day of service.
Payment details
Bank transfer or card. Please quote the invoice number.
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Food Truck invoice at a glance
| Typical job | Two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum |
|---|---|
| Main billing unit | guest |
| Usual payment terms | Deposit at booking, balance due on the day of service |
| Deposit practice | Private bookings are usually held with a deposit that is credited against the guaranteed minimum, since a reserved lunch slot means turning away another event. |
| Sample lines | 8 lines, $2,132.50 before tax |
| Largest line | Taco plate: three tacos, rice and beans: $1,200.00 (56%) |
| Trade-specific fields | Event date and service window, Parking spot and surface, Power source (shore power or generator), Guaranteed minimum, Expected guest count, Booking no. |
Sample food truck invoice line items
Two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum: 8 lines adding up to $2,132.50, split into products $1,687.50 (79%), services $200.00 (9%) and travel $75.00 (4%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Taco plate: three tacos, rice and beans | 75 guest | $16.00 | $1,200.00 |
| Chips and fresh salsa | 75 guest | $3.00 | $225.00 |
| Aguas frescas and canned sodas | 75 guest | $3.50 | $262.50 |
| Private service window (Truck reserved for the client, no public sales) | 2 hr | $100.00 | $200.00 |
| Compostable plates, utensils and napkins | 75 guest | $0.80 | $60.00 |
| Generator fee, no shore power on site | 1 each | $60.00 | $60.00 |
| Travel from commissary, 25 miles | 1 each | $75.00 | $75.00 |
| Temporary vendor permit for the event site (Billed at cost) | 1 each | $50.00 | $50.00 |
| Subtotal | $2,132.50 | ||
| Total before tax | $2,132.50 |
What a food truck invoice should include
- Your food truck business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Avery Lindqvist in the sample)
- A unique invoice number (INV-4329) and the issue date
- Payment terms and a due date: Deposit at booking, balance due on the day of service
- Event date and service window: for example 14 November 2026
- Parking spot and surface: for example See notes
- Power source (shore power or generator): for example See notes
- Guaranteed minimum: for example 12 months on workmanship
- Line items in guest or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How food truck businesses bill
Private bookings are billed per guest against a guaranteed minimum with travel, generator and permit fees, while street service is rung up order by order at the window.
Food truck businesses commonly use "Deposit at booking, balance due on the day of service", so the invoice is payable the day it is issued. Private bookings are usually held with a deposit that is credited against the guaranteed minimum, since a reserved lunch slot means turning away another event.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Cooks, Restaurant $17.71 (employees, not contractor rates).
Food Truck invoicing tips
- Write the guaranteed minimum on the invoice and show any shortfall as its own line, so a client whose 75-person lunch draws 50 sees exactly why the bill still reaches the minimum.
- Record whether the site had shore power or the truck ran its generator, and where you parked, because the power source and a level, reachable spot are what decide the generator and setup fees.
- List the city or county vendor permit for the event location separately at cost, since permit rules differ by jurisdiction and a client booking a truck for a private lot may not expect one.
- For street service, keep per-item menu prices on each point-of-sale receipt and total them by location, which makes sales tax reporting simpler when you vend in more than one city or county.
Food Truck billing disputes to head off
- An office that pays for 75 meals may argue that the line was slow and people gave up; logging the service start and end times and the number of tickets printed answers that with records instead of memory.
- A client who switches to 'guests pay their own' on the day can leave you below the minimum, so the invoice should say the client covers any gap between window sales and the guaranteed amount.
Work a food truck can bill for
Core tasks of Cooks, Restaurant (O*NET 35-2014.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Turn or stir foods to ensure even cooking.
- Season and cook food according to recipes or personal judgment and experience.
- Observe and test foods to determine if they have been cooked sufficiently, using methods such as tasting, smelling, or piercing them with utensils.
- Weigh, measure, and mix ingredients according to recipes or personal judgment, using various kitchen utensils and equipment.
- Portion, arrange, and garnish food, and serve food to waiters or patrons.
- Substitute for or assist other cooks during emergencies or rush periods.
How to make a food truck invoice
-
Add both parties
Enter Fox Hollow Food Truck (your business) and the customer, Avery Lindqvist, then event date and service window.
-
Number and terms
Give it a unique number such as INV-4329 and set the terms to Deposit at booking, balance due on the day of service.
-
List the work
One line per item: the sample runs from "Taco plate: three tacos, rice and beans" (75 guest) to "Temporary vendor permit for the event site" (1 each).
-
Check the total
The 8 lines come to $2,132.50; add sales tax only if your state taxes food truck catering.
-
Download and send
Download the PDF or print it, then keep a copy with the food truck catering records.
Frequently asked questions
How do I make a food truck invoice?
Add your food truck business details, the customer, event date and service window, parking spot and surface, power source (shore power or generator) and guaranteed minimum, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for two-hour private taco lunch for 75 employees at an office park, with a guaranteed minimum totalling $2,132.50; change the prices and download the PDF.
How do food truck businesses charge?
Mostly guest. Private bookings are billed per guest against a guaranteed minimum with travel, generator and permit fees, while street service is rung up order by order at the window.
When should a food truck invoice be paid?
Deposit at booking, balance due on the day of service is the usual arrangement. Private bookings are usually held with a deposit that is credited against the guaranteed minimum, since a reserved lunch slot means turning away another event. Put the terms and the due date on the invoice so there is no doubt.
How much do food truck businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Cooks, Restaurant $17.71 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.