Baker Invoice Template
A baker invoice bills serving, lists products, labour and travel on separate lines and states the terms (Non-refundable deposit at booking, balance due 14 days before the event). This template is pre-filled for three-tier wedding cake for 100 servings with a matching dessert table and delivery to the venue: 8 lines totalling $1,485.00 before tax. Edit it and download the PDF.
Pre-filled for a baker: three-tier wedding cake for 100 servings with a matching dessert table and delivery to the venue. Example prices: replace them with your own.
From
Oak Lane Bakery
634 Market Street
Madison, WI 53703
billing@example.com
(615) 555-0134
Invoice
Bill to
Alex Morgan
311 Pine Road
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Three-tier wedding cake, buttercream finishVanilla bean and lemon raspberry tiers, 100 servings | 100 serving | $6.50 | $650.00 |
| Hand-made sugar flower cascadePeonies and trailing greenery in gum paste | 1 each | $180.00 | $180.00 |
| Gluten-free cutting cake, 6 inBaked separately and boxed | 1 each | $55.00 | $55.00 |
| Assorted macarons for the dessert table | 8 dozen | $30.00 | $240.00 |
| Mini cheesecakes | 5 dozen | $36.00 | $180.00 |
| Tasting box, four flavors | 1 box | $45.00 | $45.00 |
| Cake stand and separator plates rentalRefunded when returned clean within 7 days | 1 each | $40.00 | $40.00 |
| Delivery, stacking and setup at venue | 1 each | $95.00 | $95.00 |
- Subtotal
- $1,485.00
- Balance due
- $1,485.00
Notes
Thank you for choosing Oak Lane Bakery. Terms: Non-refundable deposit at booking, balance due 14 days before the event.
Payment details
Bank transfer or card. Please quote the invoice number.
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Baker invoice at a glance
| Typical job | Three-tier wedding cake for 100 servings with a matching dessert table and delivery to the venue |
|---|---|
| Main billing unit | serving |
| Usual payment terms | Non-refundable deposit at booking, balance due 14 days before the event |
| Deposit practice | Custom cake orders are usually confirmed with a non-refundable deposit, because each booked weekend limits how many other cakes the kitchen can take on. |
| Sample lines | 8 lines, $1,485.00 before tax |
| Largest line | Three-tier wedding cake, buttercream finish: $650.00 (44%) |
| Trade-specific fields | Pickup or delivery date and time, Delivery address, Servings and tier sizes, Flavors and fillings by tier, Allergen notes, Order no. |
Sample baker invoice line items
Three-tier wedding cake for 100 servings with a matching dessert table and delivery to the venue: 8 lines adding up to $1,485.00, split into products $1,170.00 (79%), labour $180.00 (12%) and travel $95.00 (6%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Three-tier wedding cake, buttercream finish (Vanilla bean and lemon raspberry tiers, 100 servings) | 100 serving | $6.50 | $650.00 |
| Hand-made sugar flower cascade (Peonies and trailing greenery in gum paste) | 1 each | $180.00 | $180.00 |
| Gluten-free cutting cake, 6 in (Baked separately and boxed) | 1 each | $55.00 | $55.00 |
| Assorted macarons for the dessert table | 8 dozen | $30.00 | $240.00 |
| Mini cheesecakes | 5 dozen | $36.00 | $180.00 |
| Tasting box, four flavors | 1 box | $45.00 | $45.00 |
| Cake stand and separator plates rental (Refunded when returned clean within 7 days) | 1 each | $40.00 | $40.00 |
| Delivery, stacking and setup at venue | 1 each | $95.00 | $95.00 |
| Subtotal | $1,485.00 | ||
| Total before tax | $1,485.00 |
What a baker invoice should include
- Your bakery name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Alex Morgan in the sample)
- A unique invoice number (INV-7248) and the issue date
- Payment terms and a due date: Non-refundable deposit at booking, balance due 14 days before the event
- Pickup or delivery date and time: for example 311 Pine Road
- Delivery address: for example 311 Pine Road
- Servings and tier sizes: for example 2019 Ford Transit, VIN ending 1016
- Flavors and fillings by tier: for example See notes
- Line items in serving or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How bakers bill
Custom cakes are priced per serving or per tier with sugar work, delivery and stand rentals on top, while counter and wholesale orders are billed per dozen or per piece.
Bakers commonly use "Non-refundable deposit at booking, balance due 14 days before the event", so payment is due 14 days after the invoice date. Custom cake orders are usually confirmed with a non-refundable deposit, because each booked weekend limits how many other cakes the kitchen can take on.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Bakers $17.62 (employees, not contractor rates).
Baker invoicing tips
- Price celebration cakes by the serving and print the serving count beside the tier sizes, so a couple who later asks for a fourth tier can see exactly how many servings, and dollars, it adds.
- Write each tier's flavor and filling on the invoice; a lemon tier the couple remembers ordering as strawberry is easiest to settle against a signed order sheet.
- Charge for cake stands, pillars and separator plates as a rental with a return date, or the equipment quietly becomes part of the venue's kitchen inventory.
- Note the delivery time and the name of the venue contact who accepted the cake, because damage after setup, from a hot tent or a bumped table, is far easier to resolve once the handover is on paper.
- When the client collects the cake themselves, add a line confirming it left the bakery intact and that transport was theirs.
Baker billing disputes to head off
- A client who expected the cake to match a photo they saved may hold back the balance; reference the approved sketch and color swatch on the invoice so the design is not reopened after the party.
- Allergy complaints are serious, so name the allergens in each item, such as almond flour in the macarons, and state that the kitchen also handles wheat, nuts, eggs and dairy.
Work a baker can bill for
Core tasks of Bakers (O*NET 51-3011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Observe color of products being baked, and adjust oven temperatures, humidity, or conveyor speeds accordingly.
- Set oven temperatures, and place items into hot ovens for baking.
- Combine measured ingredients in bowls of mixing, blending, or cooking machinery.
- Measure or weigh flour or other ingredients to prepare batters, doughs, fillings, or icings, using scales or graduated containers.
- Roll, knead, cut, or shape dough to form sweet rolls, pie crusts, tarts, cookies, or other products.
- Place dough in pans, molds, or on sheets, and bake in production ovens or on grills.
How to make a baker invoice
-
Add both parties
Enter Oak Lane Bakery (your business) and the customer, Alex Morgan, then pickup or delivery date and time.
-
Number and terms
Give it a unique number such as INV-7248 and set the terms to Non-refundable deposit at booking, balance due 14 days before the event.
-
List the work
One line per item: the sample runs from "Three-tier wedding cake, buttercream finish" (100 serving) to "Delivery, stacking and setup at venue" (1 each).
-
Check the total
The 8 lines come to $1,485.00; add sales tax only if your state taxes baking.
-
Download and send
Download the PDF or print it, then keep a copy with the baking records.
Frequently asked questions
How do I make a baker invoice?
Add your bakery details, the customer, pickup or delivery date and time, delivery address, servings and tier sizes and flavors and fillings by tier, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for three-tier wedding cake for 100 servings with a matching dessert table and delivery to the venue totalling $1,485.00; change the prices and download the PDF.
How do bakers charge?
Mostly serving. Custom cakes are priced per serving or per tier with sugar work, delivery and stand rentals on top, while counter and wholesale orders are billed per dozen or per piece.
When should a baker invoice be paid?
Non-refundable deposit at booking, balance due 14 days before the event is the usual arrangement. Custom cake orders are usually confirmed with a non-refundable deposit, because each booked weekend limits how many other cakes the kitchen can take on. Put the terms and the due date on the invoice so there is no doubt.
How much do bakers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Bakers $17.62 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.