DJ Receipt Template
A DJ receipt confirms a payment after it arrives: who paid, how, for what and the balance left. This one records $2,235.00 paid by card for five-hour wedding reception with ceremony sound, uplighting and MC duties across 8 lines, balance zero. Edit it and download the PDF.
Pre-filled for a DJ: five-hour wedding reception with ceremony sound, uplighting and mc duties. Example prices: replace them with your own.
From
Fox Hollow Mobile DJ
735 Market Street
Georgetown, TX 78626
billing@example.com
(503) 555-0135
Receipt
Received from
Avery Lindqvist
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| DJ and MC, 5-hour receptionAnnouncements, music planning call | 1 package | $1,200.00 | $1,200.00 |
| Ceremony sound systemWireless mics for officiant and vows | 1 event | $250.00 | $250.00 |
| Uplighting, 12 wireless fixtures | 1 event | $300.00 | $300.00 |
| Dance floor lighting effects | 1 event | $150.00 | $150.00 |
| Additional hour of play | 1 hr | $175.00 | $175.00 |
| Custom edit of first-dance song | 1 each | $50.00 | $50.00 |
| Stair carry fee, third-floor ballroom | 1 each | $75.00 | $75.00 |
| Travel beyond 40 miles | 50 mile | $0.70 | $35.00 |
- Subtotal
- $2,235.00
- Total paid
- $2,235.00
Notes
Paid in full for five-hour wedding reception with ceremony sound, uplighting and MC duties. Thank you.
Paid
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DJ receipt at a glance
| Amount received | $2,235.00 |
|---|---|
| Paid for | Five-hour wedding reception with ceremony sound, uplighting and MC duties |
| Payment method (sample) | Card |
| Balance after payment | $0.00 |
| Receipt number | RCT-1363 |
| Lines itemised | 8 |
Lines on the DJ receipt
| Paid for | Amount |
|---|---|
| DJ and MC, 5-hour reception × 1 package | $1,200.00 |
| Ceremony sound system × 1 event | $250.00 |
| Uplighting, 12 wireless fixtures × 1 event | $300.00 |
| Dance floor lighting effects × 1 event | $150.00 |
| Additional hour of play × 1 hr | $175.00 |
| Custom edit of first-dance song × 1 each | $50.00 |
| Stair carry fee, third-floor ballroom × 1 each | $75.00 |
| Travel beyond 40 miles × 50 mile | $35.00 |
| Total paid | $2,235.00 |
| Balance due | $0.00 |
What a DJ receipt proves
A DJ receipt should show the deposit or balance received, the event date and whether any overtime was paid on the night.
In the sample, Avery Lindqvist paid $2,235.00 by card for five-hour wedding reception with ceremony sound, uplighting and MC duties, so the receipt shows the full amount and a zero balance.
A booking deposit, often a quarter to a half of the package, holds the date and is usually non-refundable.
Recording how the customer paid
- Card: card type, last four digits and the $2,235.00 charged
- Bank transfer: the date the $2,235.00 cleared and the payer's reference
- Cash: the amount handed over and any change given
- Cheque: cheque number and bank, receipted once it clears
Avoiding DJ payment disputes
- Song request disputes are common after the event; a note that the do-not-play list was received and followed protects your final payment.
- Couples who extend the night on the spot sometimes forget to pay, so record the extra hour and collect it that night or on a dated final invoice.
Refunds and corrections
If part of the $2,235.00 is refunded, do not edit the old receipt: issue a credit note or a refund receipt that points to RCT-1363 and states the amount returned.
Frequently asked questions
How do I make a DJ receipt?
Enter who paid, what for and how, list the lines (or one summary line), and mark the amount paid. The sample records $2,235.00 paid by card for five-hour wedding reception with ceremony sound, uplighting and mc duties, leaving a zero balance.
What is the difference between a DJ invoice and a receipt?
The invoice asks for payment of the $2,235.00 and gives a due date; the receipt confirms the money arrived and shows how it was paid. Many customers need both for their records.
Can I give a receipt for a deposit?
Yes. Issue a receipt for the amount received now and a second one when the balance is paid, both referring to the same job.