Cash Receipt Template
A cash receipt is a written record, issued or signed by the person who took the money, confirming that a payment was made in cash, the amount, the date and what it paid for. The template below is pre-filled with a sample from Fox Hollow Farm Stand to Jamie Ortiz: 4 lines, $87.50. Edit it and download the PDF.
Pre-filled cash receipt sample ($87.50). Example prices: replace them with your own.
From
Fox Hollow Farm Stand
12 Market Street
Springfield, IL 62704
billing@example.com
Cash Receipt
Received from
Jamie Ortiz
40 Station Road
Fairview, OR 97024
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Free-range eggs | 3 dozen | $6.50 | $19.50 |
| Wildflower honey, 1 lb jar | 2 jar | $12.00 | $24.00 |
| Seasonal vegetable box | 1 box | $28.00 | $28.00 |
| Seasoned firewood bundle | 2 bundle | $8.00 | $16.00 |
- Subtotal
- $87.50
- Total paid
- $87.50
Notes
Paid in full in cash. Eighty-seven dollars and fifty cents received. No balance outstanding.
Paid
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
What is a cash receipt?
A cash receipt is a written record, issued or signed by the person who took the money, confirming that a payment was made in cash, the amount, the date and what it paid for.
The tool prints it with the heading "Cash Receipt" and behaves as a receipt, marked as paid.
Sample cash receipt: Fox Hollow Farm Stand to Jamie Ortiz
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Free-range eggs | 3 dozen | $6.50 | $19.50 |
| Wildflower honey, 1 lb jar | 2 jar | $12.00 | $24.00 |
| Seasonal vegetable box | 1 box | $28.00 | $28.00 |
| Seasoned firewood bundle | 2 bundle | $8.00 | $16.00 |
| Total paid | $87.50 |
When to use a cash receipt
- A customer pays in banknotes and wants proof, since cash leaves no bank record.
- You sell at a market, fair or door to door without a card terminal.
- A tradesperson is paid in cash when a small job is finished.
- You collect cash for a club, school or group and have to account for it.
What a cash receipt must include
- The heading 'Cash Receipt'
- Receipt number
- Date of payment
- Name of the person or business paying
- Amount received, in figures and ideally in words
- What the payment is for: goods, service or invoice number
- Payment method stated as cash
- Name and signature of the person receiving the money
- Balance still owed, if any
Cash Receipt vs similar documents
-
vs payment receipt
A payment receipt confirms a payment by any method, such as card, transfer or cheque; a cash receipt is for banknotes and coins, where the receipt is often the only proof.
-
vs sales receipt
A sales receipt lists the goods sold at the till; a cash receipt can confirm any cash payment, including one against an older invoice.
-
vs donation receipt
A donation receipt is issued by a charity for a gift; a cash receipt confirms payment for goods or services.
Legal and tax note
In the United States, a business that receives more than $10,000 in cash in one transaction or in related transactions must file IRS Form 8300 within 15 days. Smaller cash payments still need a receipt or record for your own books.
General information, not legal or tax advice.
How to make a cash receipt
-
Open the pre-filled sample
The tool above starts as "Cash Receipt" from Fox Hollow Farm Stand to Jamie Ortiz.
-
Replace the parties
Enter your business and your customer, plus payment method and received by.
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Edit the lines
Change the 4 sample lines ($87.50 in total) to your own items and prices.
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Check the required fields
Make sure all 9 fields listed above are filled, then download the PDF.
Trades that use a cash receipt
Frequently asked questions
Does a cash receipt need a signature?
It is not always required, but the signature or initials of the person who took the money make the receipt much harder to dispute. Paper receipt books have a signature line for that reason.
Should I write the amount in words?
It is good practice on cash receipts, because an amount in words is harder to alter than a figure. Add it to the notes next to the total.
How do I keep a copy of a cash receipt?
Download the PDF and keep it with your records, or print two copies and hand one to the customer. Number cash receipts consecutively so a missing one stands out.