Print Shop Receipt Template
A print shop receipt confirms a payment after it arrives: who paid, how, for what and the balance left. This one records $561.00 paid by card for print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening across 9 lines, balance zero. Edit it and download the PDF.
Pre-filled for a print shop: print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening. Example prices: replace them with your own.
From
Fox Hollow Print Shop
727 Market Street
Fairview, OR 97024
billing@example.com
(978) 555-0127
Receipt
Received from
Avery Lindqvist
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Business cards, 16 pt matte, 4/4 colorTwo names, 500 cards each | 2 set of 500 | $48.00 | $96.00 |
| Postcards 6x9 in, 14 pt gloss, 4/4 color | 500 each | $0.32 | $160.00 |
| Tri-fold menus, 11x17 in, 100 lb gloss text | 25 each | $3.20 | $80.00 |
| Menu lamination, 5 mil | 25 each | $1.50 | $37.50 |
| Scoring and folding | 25 each | $0.40 | $10.00 |
| File preparation: add bleed, convert RGB to CMYK | 1.5 hr | $65.00 | $97.50 |
| Hard-copy proof of menu | 1 each | $15.00 | $15.00 |
| Rush turnaround, 2 business days | 1 job | $45.00 | $45.00 |
| Local delivery | 1 trip | $20.00 | $20.00 |
- Subtotal
- $561.00
- Total paid
- $561.00
Notes
Paid in full for print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening. Thank you.
Paid
Made with Billwise - invoice-pdf-maker-app.web.app
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Print Shop receipt at a glance
| Amount received | $561.00 |
|---|---|
| Paid for | Print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening |
| Payment method (sample) | Card |
| Balance after payment | $0.00 |
| Receipt number | RCT-1171 |
| Lines itemised | 9 |
Lines on the print shop receipt
| Paid for | Amount |
|---|---|
| Business cards, 16 pt matte, 4/4 color × 2 set of 500 | $96.00 |
| Postcards 6x9 in, 14 pt gloss, 4/4 color × 500 each | $160.00 |
| Tri-fold menus, 11x17 in, 100 lb gloss text × 25 each | $80.00 |
| Menu lamination, 5 mil × 25 each | $37.50 |
| Scoring and folding × 25 each | $10.00 |
| File preparation: add bleed, convert RGB to CMYK × 1.5 hr | $97.50 |
| Hard-copy proof of menu × 1 each | $15.00 |
| Rush turnaround, 2 business days × 1 job | $45.00 |
| Local delivery × 1 trip | $20.00 |
| Total paid | $561.00 |
| Balance due | $0.00 |
What a print shop receipt proves
A print shop receipt should show the job ticket, the items and quantities collected, and whether the job is paid in full or a balance stays on account.
In the sample, Avery Lindqvist paid $561.00 by card for print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening, so the receipt shows the full amount and a zero balance.
New customers and large runs are often asked to pay half at proof approval, since a printed job carries someone else's name and cannot be resold.
Recording how the customer paid
- Card: card type, last four digits and the $561.00 charged
- Bank transfer: the date the $561.00 cleared and the payer's reference
- Cash: the amount handed over and any change given
- Cheque: cheque number and bank, receipted once it clears
Avoiding print shop payment disputes
- Color is the classic printing dispute. Noting that screen colors differ from ink on paper, and whether the customer declined a hard-copy proof, protects the job when the logo looks darker than on a laptop.
- Rush jobs squeezed into a full press schedule sometimes slip; printing the agreed ready date beside the rush fee makes clear what that fee bought.
Refunds and corrections
If part of the $561.00 is refunded, do not edit the old receipt: issue a credit note or a refund receipt that points to RCT-1171 and states the amount returned.
Frequently asked questions
How do I make a print shop receipt?
Enter who paid, what for and how, list the lines (or one summary line), and mark the amount paid. The sample records $561.00 paid by card for print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening, leaving a zero balance.
What is the difference between a print shop invoice and a receipt?
The invoice asks for payment of the $561.00 and gives a due date; the receipt confirms the money arrived and shows how it was paid. Many customers need both for their records.
Can I give a receipt for a deposit?
Yes. Issue a receipt for the amount received now and a second one when the balance is paid, both referring to the same job.