Computer Repair Estimate Template
A computer repair shop estimate forecasts the price before work starts: 8 lines for diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files, totalling $630.00, with labour the largest share (49%). It states its assumptions and stays valid for 30 days. Edit the lines and download the PDF.
Pre-filled for a computer repair: diagnose a laptop that will not boot, replace the failing ssd, reinstall the operating system and recover the customer's files. Example prices: replace them with your own.
From
Lakeside Computer Repair Shop
426 Market Street
Franklin, TN 37064
billing@example.com
(312) 555-0126
Estimate
Prepared for
Robin Okafor
311 Pine Road
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| DiagnosticBench test of drive, memory and power circuit | 1 each | $60.00 | $60.00 |
| Replacement SSD, 1 TB NVMeManufacturer warranty 5 years | 1 each | $95.00 | $95.00 |
| SSD replacement laborBottom panel off, drive swap, thermal check | 1 repair | $70.00 | $70.00 |
| Operating system reinstallDrivers, updates, user account setup | 1 each | $90.00 | $90.00 |
| Data recovery from failing driveDocuments, photos and bookmarks, 180 GB recovered | 1 each | $150.00 | $150.00 |
| External backup drive, 2 TBRecovered files copied, weekly backup scheduled | 1 each | $85.00 | $85.00 |
| Antivirus licence, 1 year | 1 each | $40.00 | $40.00 |
| Same-day rush service | 1 each | $40.00 | $40.00 |
- Subtotal
- $630.00
- Estimate total
- $630.00
Notes
A repair estimate should name the fault found in diagnosis, the part and labor price, the turnaround time and whether data on the device is at risk.
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Computer Repair estimate at a glance
| Scope estimated | Diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files |
|---|---|
| Estimate total | $630.00 before tax |
| Valid for | 30 days from the estimate date |
| Deposit | Shops often take the diagnostic fee at drop-off and ask for parts to be paid upfront when a part has to be special-ordered. |
| Labour (3 lines) | $310.00, 49% |
| Products (3 lines) | $220.00, 35% |
| Services (1 line) | $60.00, 10% |
| Priced in | repair |
Estimate breakdown for diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files
| Item | Type | Est. quantity | Est. amount |
|---|---|---|---|
| Diagnostic | Services | 1 each | $60.00 |
| Replacement SSD, 1 TB NVMe | Products | 1 each | $95.00 |
| SSD replacement labor | Labour | 1 repair | $70.00 |
| Operating system reinstall | Labour | 1 each | $90.00 |
| Data recovery from failing drive | Labour | 1 each | $150.00 |
| External backup drive, 2 TB | Products | 1 each | $85.00 |
| Antivirus licence, 1 year | Products | 1 each | $40.00 |
| Same-day rush service | Fees | 1 each | $40.00 |
| Estimated total | $630.00 |
What to write on a computer repair estimate
A repair estimate should name the fault found in diagnosis, the part and labor price, the turnaround time and whether data on the device is at risk.
Materials and products are $220.00 of this $630.00 estimate (35%), so say how long those prices hold: supplier prices can move before the job starts.
Computer repair shops typically charge a diagnostic fee, then a flat bench price or hourly labor per repair plus parts, often crediting the diagnostic when the customer goes ahead.
Assumptions behind each line
Write these next to the 8 lines so the customer sees what the $630.00 depends on.
- Diagnostic: 1 each, $60.00.
- Replacement SSD, 1 TB NVMe: 1 each at $95.00 ($95.00); another grade or brand changes this line.
- SSD replacement labor: 1 repair at $70.00 per repair ($70.00); extra repair at the same rate.
- Operating system reinstall: 1 each at $90.00 per each ($90.00); extra each at the same rate.
- Data recovery from failing drive: 1 each at $150.00 per each ($150.00); extra each at the same rate.
- External backup drive, 2 TB: 1 each at $85.00 ($85.00); another grade or brand changes this line.
- Antivirus licence, 1 year: 1 each at $40.00 ($40.00); another grade or brand changes this line.
- Same-day rush service: a flat $40.00.
Changes, overruns and change orders
If the customer adds work, put it on a signed change order first. Pricing the extra in repair keeps it comparable with the $630.00 you estimated.
A 10% rise in material prices would add $22.00 to this job, which is why many computer repair shops limit how long an estimate stays valid.
Tips from computer repair work billing
- Record the serial number and the condition of the device at drop-off, such as scratches or a loose hinge, on both the ticket and the final invoice, so nobody argues later about damage that was already there.
- Bill data recovery as its own line apart from the repair, because a customer may decline the repair but still want the files, and the two are priced on very different grounds.
- Write the brand, capacity and warranty period of each part on its line, since a replacement drive or battery carries its own warranty separate from your labor guarantee.
- State whether the diagnostic fee is credited toward the repair, so a customer who approves the work sees the credit and one who declines knows exactly what they owe at pickup.
Turning the computer repair estimate into an invoice
-
Get it approved
Ask Robin Okafor to sign or reply in writing to estimate EST-5641.
-
Record the changes
Update quantities to what was actually used across the 8 lines.
-
Switch the document type
Change Estimate to Invoice in the tool; the lines and parties stay.
-
Deduct what was paid
Enter any deposit as amount paid so the balance due is correct.
Frequently asked questions
How do I write a computer repair estimate?
Describe the job (Diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files), list each line with an estimated quantity and rate, total it ($630.00 in the sample), state how long it is valid and what it assumes, then send it as a PDF for approval.
Is a computer repair estimate binding?
An estimate is a forecast, not a fixed price, so the final invoice can differ when the work or materials change. Rules vary by country and state; to stay safe, get written approval before billing noticeably more than the $630.00 you estimated.
How long should a computer repair estimate be valid?
Thirty days is common and is what this template uses. With 35% of the price in materials, a shorter validity protects you if supplier prices rise.