Computer Repair Invoice Template
A computer repair shop invoice bills repair, lists labour, products and services on separate lines and states the terms (Due on pickup). This template is pre-filled for diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files: 8 lines totalling $630.00 before tax. Edit it and download the PDF.
Pre-filled for a computer repair: diagnose a laptop that will not boot, replace the failing ssd, reinstall the operating system and recover the customer's files. Example prices: replace them with your own.
From
Lakeside Computer Repair Shop
426 Market Street
Franklin, TN 37064
billing@example.com
(312) 555-0126
Invoice
Bill to
Robin Okafor
311 Pine Road
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| DiagnosticBench test of drive, memory and power circuit | 1 each | $60.00 | $60.00 |
| Replacement SSD, 1 TB NVMeManufacturer warranty 5 years | 1 each | $95.00 | $95.00 |
| SSD replacement laborBottom panel off, drive swap, thermal check | 1 repair | $70.00 | $70.00 |
| Operating system reinstallDrivers, updates, user account setup | 1 each | $90.00 | $90.00 |
| Data recovery from failing driveDocuments, photos and bookmarks, 180 GB recovered | 1 each | $150.00 | $150.00 |
| External backup drive, 2 TBRecovered files copied, weekly backup scheduled | 1 each | $85.00 | $85.00 |
| Antivirus licence, 1 year | 1 each | $40.00 | $40.00 |
| Same-day rush service | 1 each | $40.00 | $40.00 |
- Subtotal
- $630.00
- Balance due
- $630.00
Notes
Thank you for choosing Lakeside Computer Repair Shop. Terms: Due on pickup.
Payment details
Bank transfer or card. Please quote the invoice number.
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Computer Repair invoice at a glance
| Typical job | Diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files |
|---|---|
| Main billing unit | repair |
| Usual payment terms | Due on pickup |
| Deposit practice | Shops often take the diagnostic fee at drop-off and ask for parts to be paid upfront when a part has to be special-ordered. |
| Sample lines | 8 lines, $630.00 before tax |
| Largest line | Data recovery from failing drive: $150.00 (24%) |
| Trade-specific fields | Ticket no., Device make and model, Serial number, Drop-off date, Data backup consent |
Sample computer repair invoice line items
Diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files: 8 lines adding up to $630.00, split into labour $310.00 (49%), products $220.00 (35%) and services $60.00 (10%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic (Bench test of drive, memory and power circuit) | 1 each | $60.00 | $60.00 |
| Replacement SSD, 1 TB NVMe (Manufacturer warranty 5 years) | 1 each | $95.00 | $95.00 |
| SSD replacement labor (Bottom panel off, drive swap, thermal check) | 1 repair | $70.00 | $70.00 |
| Operating system reinstall (Drivers, updates, user account setup) | 1 each | $90.00 | $90.00 |
| Data recovery from failing drive (Documents, photos and bookmarks, 180 GB recovered) | 1 each | $150.00 | $150.00 |
| External backup drive, 2 TB (Recovered files copied, weekly backup scheduled) | 1 each | $85.00 | $85.00 |
| Antivirus licence, 1 year | 1 each | $40.00 | $40.00 |
| Same-day rush service | 1 each | $40.00 | $40.00 |
| Subtotal | $630.00 | ||
| Total before tax | $630.00 |
What a computer repair invoice should include
- Your computer repair shop name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Robin Okafor in the sample)
- A unique invoice number (INV-9408) and the issue date
- Payment terms and a due date: Due on pickup
- Ticket no.: for example See notes
- Device make and model: for example 2019 Ford Transit, VIN ending 3098
- Serial number: for example See notes
- Drop-off date: for example 21 November 2026
- Line items in repair or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How computer repair shops bill
Computer repair shops typically charge a diagnostic fee, then a flat bench price or hourly labor per repair plus parts, often crediting the diagnostic when the customer goes ahead.
Computer repair shops commonly use "Due on pickup". Shops often take the diagnostic fee at drop-off and ask for parts to be paid upfront when a part has to be special-ordered.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Computer, Automated Teller, and Office Machine Repairers $22.53 (employees, not contractor rates).
Computer Repair invoicing tips
- Record the serial number and the condition of the device at drop-off, such as scratches or a loose hinge, on both the ticket and the final invoice, so nobody argues later about damage that was already there.
- Bill data recovery as its own line apart from the repair, because a customer may decline the repair but still want the files, and the two are priced on very different grounds.
- Write the brand, capacity and warranty period of each part on its line, since a replacement drive or battery carries its own warranty separate from your labor guarantee.
- State whether the diagnostic fee is credited toward the repair, so a customer who approves the work sees the credit and one who declines knows exactly what they owe at pickup.
Computer Repair billing disputes to head off
- Customers sometimes blame the shop for files lost from a drive that was already failing; a signed backup consent and a line stating what was recovered settle this quickly.
- Devices left uncollected for months take up shelf space; an abandoned-device policy printed on the ticket and the invoice tells the customer when storage fees or disposal apply, in line with your local rules.
Work a computer repair can bill for
Core tasks of Computer, Automated Teller, and Office Machine Repairers (O*NET 49-2011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Converse with customers to determine details of equipment problems.
- Reassemble machines after making repairs or replacing parts.
- Travel to customers' stores or offices to service machines or to provide emergency repair service.
- Reinstall software programs or adjust settings on existing software to fix machine malfunctions.
- Advise customers concerning equipment operation, maintenance, or programming.
- Test new systems to ensure that they are in working order.
How to make a computer repair invoice
-
Add both parties
Enter Lakeside Computer Repair Shop (your business) and the customer, Robin Okafor, then ticket no..
-
Number and terms
Give it a unique number such as INV-9408 and set the terms to Due on pickup.
-
List the work
One line per item: the sample runs from "Diagnostic" (1 each) to "Same-day rush service" (1 each).
-
Check the total
The 8 lines come to $630.00; add sales tax only if your state taxes computer repair work.
-
Download and send
Download the PDF or print it, then keep a copy with the computer repair work records.
Frequently asked questions
How do I make a computer repair invoice?
Add your computer repair shop details, the customer, ticket no., device make and model, serial number and drop-off date, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for diagnose a laptop that will not boot, replace the failing SSD, reinstall the operating system and recover the customer's files totalling $630.00; change the prices and download the PDF.
How do computer repair shops charge?
Mostly repair. Computer repair shops typically charge a diagnostic fee, then a flat bench price or hourly labor per repair plus parts, often crediting the diagnostic when the customer goes ahead.
When should a computer repair invoice be paid?
Due on pickup is the usual arrangement. Shops often take the diagnostic fee at drop-off and ask for parts to be paid upfront when a part has to be special-ordered. Put the terms and the due date on the invoice so there is no doubt.
How much do computer repair shops earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Computer, Automated Teller, and Office Machine Repairers $22.53 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.