Jeweler Invoice Template
A jeweler invoice bills piece, lists labour, services and products on separate lines and states the terms (Paid at pickup). This template is pre-filled for size an engagement ring down two sizes, retip four worn prongs, replace a chain clasp and write an insurance appraisal: 8 lines totalling $440.00 before tax. Edit it and download the PDF.
Pre-filled for a jeweler: size an engagement ring down two sizes, retip four worn prongs, replace a chain clasp and write an insurance appraisal. Example prices: replace them with your own.
From
Harbor Jewelry
335 Market Street
Salem, MA 01970
billing@example.com
(978) 555-0135
Invoice
Bill to
Taylor Brooks
140 Orchard Drive
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Ring sizing down 2 sizes, 14k gold | 1 each | $55.00 | $55.00 |
| Retip prongs on center stone, 14k white gold | 4 prong | $30.00 | $120.00 |
| Check and tighten accent stones | 1 each | $25.00 | $25.00 |
| Polish, ultrasonic clean and rhodium plate | 1 each | $65.00 | $65.00 |
| Replace lobster clasp, 14k | 1 each | $45.00 | $45.00 |
| Solder closed jump ring on chain | 1 each | $20.00 | $20.00 |
| Gold solder and findings | 1 lot | $15.00 | $15.00 |
| Written insurance replacement appraisal | 1 each | $95.00 | $95.00 |
- Subtotal
- $440.00
- Balance due
- $440.00
Notes
Thank you for choosing Harbor Jewelry. Terms: Paid at pickup.
Payment details
Bank transfer or card. Please quote the invoice number.
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Jeweler invoice at a glance
| Typical job | Size an engagement ring down two sizes, retip four worn prongs, replace a chain clasp and write an insurance appraisal |
|---|---|
| Main billing unit | piece |
| Usual payment terms | Paid at pickup |
| Deposit practice | Custom pieces usually take a deposit covering the metal and stones before casting, since precious metal is bought at that day's price. |
| Sample lines | 8 lines, $440.00 before tax |
| Largest line | Retip prongs on center stone, 14k white gold: $120.00 (27%) |
| Trade-specific fields | Take-in envelope no., Item description (metal, karat, stones), Stone count and condition at intake, Grading report no. (if any), Promised date |
Sample jeweler invoice line items
Size an engagement ring down two sizes, retip four worn prongs, replace a chain clasp and write an insurance appraisal: 8 lines adding up to $440.00, split into labour $195.00 (44%), services $185.00 (42%) and products $45.00 (10%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Ring sizing down 2 sizes, 14k gold | 1 each | $55.00 | $55.00 |
| Retip prongs on center stone, 14k white gold | 4 prong | $30.00 | $120.00 |
| Check and tighten accent stones | 1 each | $25.00 | $25.00 |
| Polish, ultrasonic clean and rhodium plate | 1 each | $65.00 | $65.00 |
| Replace lobster clasp, 14k | 1 each | $45.00 | $45.00 |
| Solder closed jump ring on chain | 1 each | $20.00 | $20.00 |
| Gold solder and findings | 1 lot | $15.00 | $15.00 |
| Written insurance replacement appraisal | 1 each | $95.00 | $95.00 |
| Subtotal | $440.00 | ||
| Total before tax | $440.00 |
What a jeweler invoice should include
- Your jewelry business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Taylor Brooks in the sample)
- A unique invoice number (INV-3669) and the issue date
- Payment terms and a due date: Paid at pickup
- Take-in envelope no.: for example See notes
- Item description (metal, karat, stones): for example Size an engagement ring down two sizes, retip four worn prongs, replace a chain clasp and write an insurance appraisal
- Stone count and condition at intake: for example See notes
- Grading report no. (if any): for example See notes
- Line items in piece or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How jewelers bill
Charges repairs per operation from a bench price list and quotes custom pieces from metal weight at the day's metal price plus stones, design and setting labor.
Jewelers commonly use "Paid at pickup". Custom pieces usually take a deposit covering the metal and stones before casting, since precious metal is bought at that day's price.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Jewelers and Precious Stone and Metal Workers $23.63 (employees, not contractor rates).
Jeweler invoicing tips
- Describe every item at take-in, karat stamp, stone count and visible damage, and repeat it on the invoice, because that description is what you rely on if a customer later claims a stone was swapped.
- On custom work, record the finished metal weight in grams or pennyweight and the date of the metal price you used, since gold and platinum prices move daily and customers check.
- Bill prong retipping per prong and list how many were done; the ring looks much the same afterwards and the count is what explains the charge.
- Keep the appraisal fee apart from repair charges and state that the appraisal gives an insurance replacement value, not what the piece would bring if sold.
Jeweler billing disputes to head off
- A stone lost a few months after a repair is a familiar dispute. Noting the condition of the prongs you did not retip, and any work the customer declined, protects you when only part of the setting was redone.
- Sizing can strain eternity bands and channel-set rings; a signed note on the take-in envelope that the customer accepted this risk avoids a claim for a cracked shank or loose stones.
Work a jeweler can bill for
Core tasks of Jewelers and Precious Stone and Metal Workers (O*NET 51-9071.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Position stones and metal pieces, and set, mount, and secure items in place, using setting and hand tools.
- Smooth soldered joints and rough spots, using hand files and emery paper, and polish smoothed areas with polishing wheels or buffing wire.
- Create jewelry from materials such as gold, silver, platinum, and precious or semiprecious stones.
- Make repairs, such as enlarging or reducing ring sizes, soldering pieces of jewelry together, and replacing broken clasps and mountings.
- Clean and polish metal items and jewelry pieces, using jewelers' tools, polishing wheels, and chemical baths.
- Cut and file pieces of jewelry such as rings, brooches, bracelets, and lockets.
How to make a jeweler invoice
-
Add both parties
Enter Harbor Jewelry (your business) and the customer, Taylor Brooks, then take-in envelope no..
-
Number and terms
Give it a unique number such as INV-3669 and set the terms to Paid at pickup.
-
List the work
One line per item: the sample runs from "Ring sizing down 2 sizes, 14k gold" (1 each) to "Written insurance replacement appraisal" (1 each).
-
Check the total
The 8 lines come to $440.00; add sales tax only if your state taxes jewelry repair and custom design.
-
Download and send
Download the PDF or print it, then keep a copy with the jewelry repair and custom design records.
Frequently asked questions
How do I make a jeweler invoice?
Add your jewelry business details, the customer, take-in envelope no., item description (metal, karat, stones), stone count and condition at intake and grading report no. (if any), then one line per item with quantity and rate. The template above is pre-filled with 8 lines for size an engagement ring down two sizes, retip four worn prongs, replace a chain clasp and write an insurance appraisal totalling $440.00; change the prices and download the PDF.
How do jewelers charge?
Mostly piece. Charges repairs per operation from a bench price list and quotes custom pieces from metal weight at the day's metal price plus stones, design and setting labor.
When should a jeweler invoice be paid?
Paid at pickup is the usual arrangement. Custom pieces usually take a deposit covering the metal and stones before casting, since precious metal is bought at that day's price. Put the terms and the due date on the invoice so there is no doubt.
How much do jewelers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Jewelers and Precious Stone and Metal Workers $23.63 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.