Plumber Invoice Template
A plumber invoice bills hr, lists products, labour and materials on separate lines and states the terms (Due on receipt). This template is pre-filled for replace a 40-gallon gas water heater and repair a leaking kitchen sink trap: 8 lines totalling $2,239.00 before tax. Edit it and download the PDF.
Pre-filled for a plumber: replace a 40-gallon gas water heater and repair a leaking kitchen sink trap. Example prices: replace them with your own.
From
Bluebird Plumbing
748 Market Street
Springfield, IL 62704
billing@example.com
(312) 555-0148
Invoice
Bill to
Chris Novak
27 Birch Avenue
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Service call and diagnosis | 1 visit | $89.00 | $89.00 |
| Replace 40-gal gas water heaterDrain, disconnect and set new unit; reconnect gas, water and venting | 1 each | $650.00 | $650.00 |
| 40-gallon gas water heater, 6-year tank warranty | 1 each | $980.00 | $980.00 |
| Expansion tank and seismic strapping kit | 1 each | $145.00 | $145.00 |
| Gas flex connector, shutoff valve and vent fittings | 1 lot | $95.00 | $95.00 |
| Repair kitchen sink P-trapReplace 1-1/2 in trap, slip nuts and tailpiece | 1 each | $145.00 | $145.00 |
| Water heater permit | 1 each | $75.00 | $75.00 |
| Haul-away and disposal of old water heater | 1 each | $60.00 | $60.00 |
- Subtotal
- $2,239.00
- Balance due
- $2,239.00
Notes
Thank you for choosing Bluebird Plumbing. Terms: Due on receipt.
Payment details
Bank transfer or card. Please quote the invoice number.
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Plumber invoice at a glance
| Typical job | Replace a 40-gallon gas water heater and repair a leaking kitchen sink trap |
|---|---|
| Main billing unit | hr |
| Usual payment terms | Due on receipt |
| Deposit practice | Service calls are paid on completion; repiping or remodel jobs often take 30-50% up front. |
| Sample lines | 8 lines, $2,239.00 before tax |
| Largest line | 40-gallon gas water heater, 6-year tank warranty: $980.00 (44%) |
| Trade-specific fields | Plumbing license no., Service address, Permit no., Technician name, Work order no. |
Sample plumber invoice line items
Replace a 40-gallon gas water heater and repair a leaking kitchen sink trap: 8 lines adding up to $2,239.00, split into products $980.00 (44%), labour $795.00 (36%) and materials $240.00 (11%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Service call and diagnosis | 1 visit | $89.00 | $89.00 |
| Replace 40-gal gas water heater (Drain, disconnect and set new unit; reconnect gas, water and venting) | 1 each | $650.00 | $650.00 |
| 40-gallon gas water heater, 6-year tank warranty | 1 each | $980.00 | $980.00 |
| Expansion tank and seismic strapping kit | 1 each | $145.00 | $145.00 |
| Gas flex connector, shutoff valve and vent fittings | 1 lot | $95.00 | $95.00 |
| Repair kitchen sink P-trap (Replace 1-1/2 in trap, slip nuts and tailpiece) | 1 each | $145.00 | $145.00 |
| Water heater permit | 1 each | $75.00 | $75.00 |
| Haul-away and disposal of old water heater | 1 each | $60.00 | $60.00 |
| Subtotal | $2,239.00 | ||
| Total before tax | $2,239.00 |
What a plumber invoice should include
- Your plumbing business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Chris Novak in the sample)
- A unique invoice number (INV-9882) and the issue date
- Payment terms and a due date: Due on receipt
- Plumbing license no.: for example LIC-353928
- Service address: for example 27 Birch Avenue
- Permit no.: for example BP-558184
- Technician name: for example See notes
- Line items in hr or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How plumbers bill
Charges an hourly rate or a flat-rate price per task plus a trip or service-call fee, with parts billed separately at a markup.
Plumbers commonly use "Due on receipt", so the invoice is payable the day it is issued. Service calls are paid on completion; repiping or remodel jobs often take 30-50% up front.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Plumbers, Pipefitters, and Steamfitters $30.27 (employees, not contractor rates).
Plumber invoicing tips
- List the water heater's capacity, fuel type and warranty length on its invoice line, because manufacturers and home warranty companies ask for exactly those details when a claim is filed later.
- Keep the trip charge separate from the repair and say whether it is waived once the customer approves the work; a single combined number is what customers most often question.
- When you price from a flat-rate book, still list the parts used, so a homeowner comparing your bill with a hardware-store receipt can see the price covers labor, the visit and a warranty.
- Put after-hours, weekend or emergency rates on their own line with the time of the call rather than quietly raising the hourly rate on a normal-looking invoice.
Plumber billing disputes to head off
- A drain that clogs again a few weeks later is a classic dispute. Writing on the invoice what was cleared, how it was cleared and whether a camera inspection was declined protects you when the customer calls back.
- Leaving the permit or disposal charge off means absorbing it yourself; listing both as pass-through charges at cost makes them easy for the customer to accept.
Work a plumber can bill for
Core tasks of Plumbers, Pipefitters, and Steamfitters (O*NET 47-2152.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Cut, thread, or hammer pipes to specifications, using tools such as saws, cutting torches, pipe threaders, or pipe benders.
- Lay out full scale drawings of pipe systems, supports, or related equipment, according to blueprints.
- Inspect, examine, or test installed systems or pipe lines, using pressure gauge, hydrostatic testing, observation, or other methods.
- Plan pipe system layout, installation, or repair, according to specifications.
- Attach pipes to walls, structures, or fixtures, such as radiators or tanks, using brackets, clamps, tools, or welding equipment.
- Modify, clean, or maintain pipe systems, units, fittings, or related machines or equipment, using hand or power tools.
How to make a plumber invoice
-
Add both parties
Enter Bluebird Plumbing (your business) and the customer, Chris Novak, then plumbing license no..
-
Number and terms
Give it a unique number such as INV-9882 and set the terms to Due on receipt.
-
List the work
One line per item: the sample runs from "Service call and diagnosis" (1 visit) to "Haul-away and disposal of old water heater" (1 each).
-
Check the total
The 8 lines come to $2,239.00; add sales tax only if your state taxes plumbing work.
-
Download and send
Download the PDF or print it, then keep a copy with the plumbing work records.
Frequently asked questions
How do I make a plumber invoice?
Add your plumbing business details, the customer, plumbing license no., service address, permit no. and technician name, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for replace a 40-gallon gas water heater and repair a leaking kitchen sink trap totalling $2,239.00; change the prices and download the PDF.
How do plumbers charge?
Mostly hr. Charges an hourly rate or a flat-rate price per task plus a trip or service-call fee, with parts billed separately at a markup.
When should a plumber invoice be paid?
Due on receipt is the usual arrangement. Service calls are paid on completion; repiping or remodel jobs often take 30-50% up front. Put the terms and the due date on the invoice so there is no doubt.
How much do plumbers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Plumbers, Pipefitters, and Steamfitters $30.27 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.