Trucking Quote Template
A trucking company quote commits to one fixed price for a defined scope: here $2,361.70 for haul a full truckload of palletized paper goods 640 miles in a 53-ft dry van with a second delivery stop, built from 8 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a trucking: haul a full truckload of palletized paper goods 640 miles in a 53-ft dry van with a second delivery stop. Example prices: replace them with your own.
From
Bluebird Trucking
164 Market Street
Madison, WI 53703
billing@example.com
(312) 555-0164
Quote
Quote for
Chris Novak
27 Birch Avenue
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Line haul, 53-ft dry vanPer rate confirmation, 22 pallets, 38,400 lb | 640 mile | $2.35 | $1,504.00 |
| Fuel surcharge | 640 mile | $0.48 | $307.20 |
| Stop-off charge, second consignee | 1 stop | $75.00 | $75.00 |
| Detention at shipper beyond 2 free hoursChecked in 07:00, loaded and released 11:15 | 2.25 hr | $60.00 | $135.00 |
| Lumper fee at receiverReimbursed at cost, receipt attached | 1 each | $180.00 | $180.00 |
| Driver assist with unloading at second stop | 1 each | $100.00 | $100.00 |
| Tolls on route | 1 lot | $46.50 | $46.50 |
| Certified scale weight ticket | 1 each | $14.00 | $14.00 |
- Subtotal
- $2,361.70
- Quote total
- $2,361.70
Notes
Fixed price for the scope listed. Sign and return to accept.
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Trucking quote at a glance
| Fixed price | $2,361.70 before tax |
|---|---|
| Scope | Haul a full truckload of palletized paper goods 640 miles in a 53-ft dry van with a second delivery stop |
| Valid until | 30 days after the quote date |
| Payment | Net 30 from receipt of signed BOL |
| Lines quoted | 8 |
What the $2,361.70 trucking quote covers
| Included | Quantity | Price |
|---|---|---|
| Line haul, 53-ft dry van (Per rate confirmation, 22 pallets, 38,400 lb) | 640 mile | $1,504.00 |
| Fuel surcharge | 640 mile | $307.20 |
| Stop-off charge, second consignee | 1 stop | $75.00 |
| Detention at shipper beyond 2 free hours (Checked in 07:00, loaded and released 11:15) | 2.25 hr | $135.00 |
| Lumper fee at receiver (Reimbursed at cost, receipt attached) | 1 each | $180.00 |
| Driver assist with unloading at second stop | 1 each | $100.00 |
| Tolls on route | 1 lot | $46.50 |
| Certified scale weight ticket | 1 each | $14.00 |
| Quoted price | $2,361.70 |
Quoting freight hauling at a fixed price
A freight quote should name origin and destination, equipment type, weight and pallet count, pickup window, the line-haul rate with fuel, and the accessorial rates that may be added.
The biggest single commitment is "Line haul, 53-ft dry van" at $1,504.00 (64% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Line haul, 53-ft dry van, fixed at $1,504.00.
- Fees: Fuel surcharge, Stop-off charge, second consignee and Detention at shipper beyond 2 free hours and 2 more, fixed at $711.20.
- Labour: Driver assist with unloading at second stop, fixed at $100.00.
- Travel: Tolls on route, fixed at $46.50.
- Anything outside "Haul a full truckload of palletized paper goods 640 miles in a 53-ft dry van with a second delivery stop" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-7222 for:
- The accepted price, $2,361.70, and the quote number
- Customer name (Chris Novak in the sample), signature and date
- When payment is due: Net 30 from receipt of signed BOL
- The last day the price holds (30 days after issue in this sample)
Trucking pricing tips
- Send the signed bill of lading and any lumper receipt with the invoice and cite the BOL number on it; brokers and shippers commonly will not start the payment clock without a clean proof of delivery.
- Copy the rate and every accessorial exactly as worded on the rate confirmation, because a detention or stop-off charge that was never on the rate con is the line most likely to be short-paid.
- Log arrival, loaded and departure times for each dock on the invoice, since detention is payable only after the free time in the rate confirmation and the timestamps are your evidence.
- If you factor your receivables, put the factoring company's remit-to address and notice of assignment on the invoice so the broker pays the factor rather than sending the money to you.
Quote or estimate for freight hauling?
Trucking companies rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $2,361.70 up front.
Frequently asked questions
How do I write a trucking quote?
List exactly what is included (8 lines for haul a full truckload of palletized paper goods 640 miles in a 53-ft dry van with a second delivery stop in the sample), give one fixed price ($2,361.70), the validity period and payment terms, and add a signature block for acceptance.
Is a trucking quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a trucking quote ask for a deposit?
It depends on the job size; for freight hauling the usual terms are net 30 from receipt of signed bol, and a deposit is optional.