Courier Quote Template
A courier quote commits to one fixed price for a defined scope: here $1,197.00 for one month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup, built from 8 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a courier: one month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup. Example prices: replace them with your own.
From
Bluebird Courier
440 Market Street
Springfield, IL 62704
billing@example.com
(615) 555-0140
Quote
Quote for
Chris Novak
8 Chestnut Lane
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Rush delivery, zone 2, within 2 hours | 6 delivery | $38.00 | $228.00 |
| Standard same-day delivery, zone 1 | 14 delivery | $18.00 | $252.00 |
| Court filing runWait at clerk's window, file and return conformed copies | 3 filing | $45.00 | $135.00 |
| Waiting time beyond 10 free minutes | 5 15 min | $9.00 | $45.00 |
| Additional stop on a multi-drop run | 4 stop | $10.00 | $40.00 |
| After-hours pickup, after 6 pm | 1 each | $35.00 | $35.00 |
| Court filing fees advancedReimbursed at cost, clerk receipts attached | 1 lot | $435.00 | $435.00 |
| Parking meters and bridge tolls | 1 lot | $27.00 | $27.00 |
- Subtotal
- $1,197.00
- Quote total
- $1,197.00
Notes
Fixed price for the scope listed. Sign and return to accept.
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Courier quote at a glance
| Fixed price | $1,197.00 before tax |
|---|---|
| Scope | One month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup |
| Valid until | 30 days after the quote date |
| Payment | Monthly statement, Net 15 |
| Lines quoted | 8 |
What the $1,197.00 courier quote covers
| Included | Quantity | Price |
|---|---|---|
| Rush delivery, zone 2, within 2 hours | 6 delivery | $228.00 |
| Standard same-day delivery, zone 1 | 14 delivery | $252.00 |
| Court filing run (Wait at clerk's window, file and return conformed copies) | 3 filing | $135.00 |
| Waiting time beyond 10 free minutes | 5 15 min | $45.00 |
| Additional stop on a multi-drop run | 4 stop | $40.00 |
| After-hours pickup, after 6 pm | 1 each | $35.00 |
| Court filing fees advanced (Reimbursed at cost, clerk receipts attached) | 1 lot | $435.00 |
| Parking meters and bridge tolls | 1 lot | $27.00 |
| Quoted price | $1,197.00 |
Quoting courier and same-day delivery work at a fixed price
A courier quote should set the zone or mileage rates, each service level with its delivery window, the waiting allowance and surcharges for after-hours or oversized items.
The biggest single commitment is "Court filing fees advanced" at $435.00 (36% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Rush delivery, zone 2, within 2 hours, Standard same-day delivery, zone 1 and Court filing run, fixed at $615.00.
- Fees: Waiting time beyond 10 free minutes, Additional stop on a multi-drop run and After-hours pickup, after 6 pm and 1 more, fixed at $555.00.
- Travel: Parking meters and bridge tolls, fixed at $27.00.
- Anything outside "One month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-7970 for:
- The accepted price, $1,197.00, and the quote number
- Customer name (Chris Novak in the sample), signature and date
- When payment is due: Monthly statement, Net 15
- The last day the price holds (30 days after issue in this sample)
Courier pricing tips
- Print the recipient's name and the signature time for every run on the monthly statement; a firm reconciling forty deliveries matches them by proof of delivery, not by your internal job number.
- Put the client's matter or case number beside each filing run, because law firms pass courier charges on to their own clients and cannot do that without it.
- Show advanced filing fees, parking and tolls at cost with the receipts, apart from your delivery charges, so the client's accounts team can code them as disbursements.
- State your free waiting allowance on every statement and bill waiting in fixed increments; otherwise a driver held at a loading dock or a clerk's window works that time for nothing.
Quote or estimate for courier and same-day delivery work?
Couriers rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $1,197.00 up front.
Frequently asked questions
How do I write a courier quote?
List exactly what is included (8 lines for one month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup in the sample), give one fixed price ($1,197.00), the validity period and payment terms, and add a signature block for acceptance.
Is a courier quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a courier quote ask for a deposit?
It depends on the job size; for courier and same-day delivery work the usual terms are monthly statement, net 15, and a deposit is optional.