Appliance Repair Estimate Template
An appliance repair business estimate forecasts the price before work starts: 7 lines for repair a front-load washer that will not drain and replace a refrigerator's defrost heater, totalling $626.00, with labour the largest share (56%). It states its assumptions and stays valid for 30 days. Edit the lines and download the PDF.
Pre-filled for an appliance repair: repair a front-load washer that will not drain and replace a refrigerator's defrost heater. Example prices: replace them with your own.
From
Westbrook Appliance Repair
382 Market Street
Springfield, IL 62704
billing@example.com
(608) 555-0182
Estimate
Prepared for
Morgan Ellis
63 Linden Place
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic service callTwo appliances tested; fee credited toward approved repairs | 1 visit | $95.00 | $95.00 |
| Washer drain pump replacement, labor | 1 each | $140.00 | $140.00 |
| Drain pump assembly, OEM | 1 each | $85.00 | $85.00 |
| Clear coin trap and drain hose blockage | 1 each | $45.00 | $45.00 |
| Refrigerator defrost heater replacement, laborRemove evaporator cover, test defrost control and thermostat | 1 each | $165.00 | $165.00 |
| Defrost heater, OEM | 1 each | $62.00 | $62.00 |
| Defrost termination thermostat, OEM | 1 each | $34.00 | $34.00 |
- Subtotal
- $626.00
- Estimate total
- $626.00
Notes
An appliance repair estimate should follow the diagnosis and name the failed part, the part and labor price, whether the part is in stock or on order and how long the price holds.
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Appliance Repair estimate at a glance
| Scope estimated | Repair a front-load washer that will not drain and replace a refrigerator's defrost heater |
|---|---|
| Estimate total | $626.00 before tax |
| Valid for | 30 days from the estimate date |
| Deposit | Parts that must be special-ordered are commonly paid for when the order is placed, with labor due after the return visit. |
| Labour (3 lines) | $350.00, 56% |
| Products (3 lines) | $181.00, 29% |
| Fees (1 line) | $95.00, 15% |
| Priced in | visit |
Estimate breakdown for repair a front-load washer that will not drain and replace a refrigerator's defrost heater
| Item | Type | Est. quantity | Est. amount |
|---|---|---|---|
| Diagnostic service call | Fees | 1 visit | $95.00 |
| Washer drain pump replacement, labor | Labour | 1 each | $140.00 |
| Drain pump assembly, OEM | Products | 1 each | $85.00 |
| Clear coin trap and drain hose blockage | Labour | 1 each | $45.00 |
| Refrigerator defrost heater replacement, labor | Labour | 1 each | $165.00 |
| Defrost heater, OEM | Products | 1 each | $62.00 |
| Defrost termination thermostat, OEM | Products | 1 each | $34.00 |
| Estimated total | $626.00 |
What to write on an appliance repair estimate
An appliance repair estimate should follow the diagnosis and name the failed part, the part and labor price, whether the part is in stock or on order and how long the price holds.
Materials and products are $181.00 of this $626.00 estimate (29%), so say how long those prices hold: supplier prices can move before the job starts.
Charges a diagnostic fee for the visit, often credited if the customer approves the repair, then a flat labor price per repair plus parts.
Assumptions behind each line
Write these next to the 7 lines so the customer sees what the $626.00 depends on.
- Diagnostic service call: a flat $95.00.
- Washer drain pump replacement, labor: 1 each at $140.00 per each ($140.00); extra each at the same rate.
- Drain pump assembly, OEM: 1 each at $85.00 ($85.00); another grade or brand changes this line.
- Clear coin trap and drain hose blockage: 1 each at $45.00 per each ($45.00); extra each at the same rate.
- Refrigerator defrost heater replacement, labor: 1 each at $165.00 per each ($165.00); extra each at the same rate.
- Defrost heater, OEM: 1 each at $62.00 ($62.00); another grade or brand changes this line.
- Defrost termination thermostat, OEM: 1 each at $34.00 ($34.00); another grade or brand changes this line.
Changes, overruns and change orders
If the customer adds work, put it on a signed change order first. Pricing the extra in visit keeps it comparable with the $626.00 you estimated.
A 10% rise in material prices would add $18.10 to this job, which is why many appliance repair businesses limit how long an estimate stays valid.
Tips from appliance repair billing
- Put the brand, model and serial number of every appliance on the invoice; you need them to order the right part, and the part maker asks for them on any warranty claim.
- State the labor and parts warranty periods separately, such as 90 days labor and one year on parts, because your workmanship warranty and the part warranty often end at different times.
- Show the diagnostic fee and whether it is credited against the repair; customers who decline an expensive repair still owe the visit, and that is clearest when the invoice says so.
- When you recommend repair over replacement or the other way round, note the appliance's age and the repair cost, so a customer who chose to fix a 14-year-old dryer cannot say it was never discussed.
Turning the appliance repair estimate into an invoice
-
Get it approved
Ask Morgan Ellis to sign or reply in writing to estimate EST-8053.
-
Record the changes
Update quantities to what was actually used across the 7 lines.
-
Switch the document type
Change Estimate to Invoice in the tool; the lines and parties stay.
-
Deduct what was paid
Enter any deposit as amount paid so the balance due is correct.
Frequently asked questions
How do I write an appliance repair estimate?
Describe the job (Repair a front-load washer that will not drain and replace a refrigerator's defrost heater), list each line with an estimated quantity and rate, total it ($626.00 in the sample), state how long it is valid and what it assumes, then send it as a PDF for approval.
Is an appliance repair estimate binding?
An estimate is a forecast, not a fixed price, so the final invoice can differ when the work or materials change. Rules vary by country and state; to stay safe, get written approval before billing noticeably more than the $626.00 you estimated.
How long should an appliance repair estimate be valid?
Thirty days is common and is what this template uses. With 29% of the price in materials, a shorter validity protects you if supplier prices rise.