Water Damage Restoration Estimate Template
A water damage restoration company estimate forecasts the price before work starts: 9 lines for emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway, totalling $2,982.50, with equipment the largest share (46%). It states its assumptions and stays valid for 30 days. Edit the lines and download the PDF.
Pre-filled for a water damage restoration: emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway. Example prices: replace them with your own.
From
Fox Hollow Water Damage Restoration
119 Market Street
Salem, MA 01970
billing@example.com
(503) 555-0119
Estimate
Prepared for
Avery Lindqvist
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| After-hours emergency response | 1 each | $350.00 | $350.00 |
| Water extraction from hard flooringTruck-mounted extraction unit | 400 sq ft | $0.85 | $340.00 |
| Remove and bag wet baseboard | 70 linear ft | $1.75 | $122.50 |
| Flood cut drywall 2 ft above floor | 70 linear ft | $4.50 | $315.00 |
| Air movers8 units x 3 days | 24 day | $30.00 | $720.00 |
| LGR dehumidifiers2 units x 3 days | 6 day | $110.00 | $660.00 |
| Antimicrobial applied to exposed wall cavities | 140 sq ft | $0.50 | $70.00 |
| Daily moisture monitoring visit | 3 visit | $85.00 | $255.00 |
| Debris removal and disposal | 1 load | $150.00 | $150.00 |
- Subtotal
- $2,982.50
- Estimate total
- $2,982.50
Notes
A water damage estimate should list the affected rooms and square footage, the water category, and the expected extraction, tear-out and drying-equipment days so the adjuster can approve the scope.
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Water Damage Restoration estimate at a glance
| Scope estimated | Emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway |
|---|---|
| Estimate total | $2,982.50 before tax |
| Valid for | 30 days from the estimate date |
| Deposit | Insurance-funded jobs usually collect only the deductible from the homeowner, while uninsured jobs commonly ask for a deposit after the emergency visit. |
| Equipment (2 lines) | $1,380.00, 46% |
| Services (3 lines) | $665.00, 22% |
| Fees (2 lines) | $500.00, 17% |
| Priced in | day |
Estimate breakdown for emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway
| Item | Type | Est. quantity | Est. amount |
|---|---|---|---|
| After-hours emergency response | Fees | 1 each | $350.00 |
| Water extraction from hard flooring | Services | 400 sq ft | $340.00 |
| Remove and bag wet baseboard | Labour | 70 linear ft | $122.50 |
| Flood cut drywall 2 ft above floor | Labour | 70 linear ft | $315.00 |
| Air movers | Equipment | 24 day | $720.00 |
| LGR dehumidifiers | Equipment | 6 day | $660.00 |
| Antimicrobial applied to exposed wall cavities | Services | 140 sq ft | $70.00 |
| Daily moisture monitoring visit | Services | 3 visit | $255.00 |
| Debris removal and disposal | Fees | 1 load | $150.00 |
| Estimated total | $2,982.50 |
What to write on a water damage restoration estimate
A water damage estimate should list the affected rooms and square footage, the water category, and the expected extraction, tear-out and drying-equipment days so the adjuster can approve the scope.
This estimate has no material lines: 15% of it is labour, so the hours are the number to explain.
Restoration jobs bill an emergency response, extraction by area and drying equipment by the day, usually itemized in the line-by-line format insurance adjusters review.
Assumptions behind each line
Write these next to the 9 lines so the customer sees what the $2,982.50 depends on.
- After-hours emergency response: a flat $350.00.
- Water extraction from hard flooring: 400 sq ft, $340.00.
- Remove and bag wet baseboard: 70 linear ft at $1.75 per linear ft ($122.50); extra linear ft at the same rate.
- Flood cut drywall 2 ft above floor: 70 linear ft at $4.50 per linear ft ($315.00); extra linear ft at the same rate.
- Air movers: 24 day of hire ($720.00); longer hire is extra.
- LGR dehumidifiers: 6 day of hire ($660.00); longer hire is extra.
- Antimicrobial applied to exposed wall cavities: 140 sq ft, $70.00.
- Daily moisture monitoring visit: 3 visit, $255.00.
- Debris removal and disposal: a flat $150.00.
Changes, overruns and change orders
If the customer adds work, put it on a signed change order first. Pricing the extra in day keeps it comparable with the $2,982.50 you estimated.
Tips from water damage restoration billing
- Record the water category (clean, grey or black water) and the class of the loss on the invoice, because they decide what had to be torn out rather than dried, and adjusters check every line against them.
- Count drying equipment as units times days, such as 8 air movers x 3 days, and back each day with the moisture log; adjusters trim equipment days the readings do not support.
- Bill the after-hours response apart from the work itself, with the time of the call and the arrival time, which is what justifies the emergency rate.
- Show the homeowner's deductible and the amount billed to the carrier as separate figures, so the homeowner knows exactly what they owe you directly.
Turning the water damage restoration estimate into an invoice
-
Get it approved
Ask Avery Lindqvist to sign or reply in writing to estimate EST-9896.
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Record the changes
Update quantities to what was actually used across the 9 lines.
-
Switch the document type
Change Estimate to Invoice in the tool; the lines and parties stay.
-
Deduct what was paid
Enter any deposit as amount paid so the balance due is correct.
Frequently asked questions
How do I write a water damage restoration estimate?
Describe the job (Emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway), list each line with an estimated quantity and rate, total it ($2,982.50 in the sample), state how long it is valid and what it assumes, then send it as a PDF for approval.
Is a water damage restoration estimate binding?
An estimate is a forecast, not a fixed price, so the final invoice can differ when the work or materials change. Rules vary by country and state; to stay safe, get written approval before billing noticeably more than the $2,982.50 you estimated.
How long should a water damage restoration estimate be valid?
Thirty days is common and is what this template uses. With little material cost, a longer validity is usually safe.