Water Damage Restoration Invoice Template
A water damage restoration company invoice bills day, lists equipment, services and fees on separate lines and states the terms (Billed to the insurance carrier; homeowner pays the deductible on completion). This template is pre-filled for emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway: 9 lines totalling $2,982.50 before tax. Edit it and download the PDF.
Pre-filled for a water damage restoration: emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway. Example prices: replace them with your own.
From
Fox Hollow Water Damage Restoration
119 Market Street
Salem, MA 01970
billing@example.com
(503) 555-0119
Invoice
Bill to
Avery Lindqvist
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| After-hours emergency response | 1 each | $350.00 | $350.00 |
| Water extraction from hard flooringTruck-mounted extraction unit | 400 sq ft | $0.85 | $340.00 |
| Remove and bag wet baseboard | 70 linear ft | $1.75 | $122.50 |
| Flood cut drywall 2 ft above floor | 70 linear ft | $4.50 | $315.00 |
| Air movers8 units x 3 days | 24 day | $30.00 | $720.00 |
| LGR dehumidifiers2 units x 3 days | 6 day | $110.00 | $660.00 |
| Antimicrobial applied to exposed wall cavities | 140 sq ft | $0.50 | $70.00 |
| Daily moisture monitoring visit | 3 visit | $85.00 | $255.00 |
| Debris removal and disposal | 1 load | $150.00 | $150.00 |
- Subtotal
- $2,982.50
- Balance due
- $2,982.50
Notes
Thank you for choosing Fox Hollow Water Damage Restoration. Terms: Billed to the insurance carrier; homeowner pays the deductible on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Water Damage Restoration invoice at a glance
| Typical job | Emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway |
|---|---|
| Main billing unit | day |
| Usual payment terms | Billed to the insurance carrier; homeowner pays the deductible on completion |
| Deposit practice | Insurance-funded jobs usually collect only the deductible from the homeowner, while uninsured jobs commonly ask for a deposit after the emergency visit. |
| Sample lines | 9 lines, $2,982.50 before tax |
| Largest line | Air movers: $720.00 (24%) |
| Trade-specific fields | Loss address, Date of loss, Insurance claim no., Adjuster, Water category and class, Work authorization signed |
Sample water damage restoration invoice line items
Emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway: 9 lines adding up to $2,982.50, split into equipment $1,380.00 (46%), services $665.00 (22%) and fees $500.00 (17%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| After-hours emergency response | 1 each | $350.00 | $350.00 |
| Water extraction from hard flooring (Truck-mounted extraction unit) | 400 sq ft | $0.85 | $340.00 |
| Remove and bag wet baseboard | 70 linear ft | $1.75 | $122.50 |
| Flood cut drywall 2 ft above floor | 70 linear ft | $4.50 | $315.00 |
| Air movers (8 units x 3 days) | 24 day | $30.00 | $720.00 |
| LGR dehumidifiers (2 units x 3 days) | 6 day | $110.00 | $660.00 |
| Antimicrobial applied to exposed wall cavities | 140 sq ft | $0.50 | $70.00 |
| Daily moisture monitoring visit | 3 visit | $85.00 | $255.00 |
| Debris removal and disposal | 1 load | $150.00 | $150.00 |
| Subtotal | $2,982.50 | ||
| Total before tax | $2,982.50 |
What a water damage restoration invoice should include
- Your water damage restoration company name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Avery Lindqvist in the sample)
- A unique invoice number (INV-1661) and the issue date
- Payment terms and a due date: Billed to the insurance carrier; homeowner pays the deductible on completion
- Loss address: for example 140 Orchard Drive
- Date of loss: for example 22 November 2026
- Insurance claim no.: for example POL-522658
- Adjuster: for example See notes
- Line items in day or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How water damage restoration companies bill
Restoration jobs bill an emergency response, extraction by area and drying equipment by the day, usually itemized in the line-by-line format insurance adjusters review.
Water damage restoration companies commonly use "Billed to the insurance carrier; homeowner pays the deductible on completion", so the invoice is payable the day it is issued. Insurance-funded jobs usually collect only the deductible from the homeowner, while uninsured jobs commonly ask for a deposit after the emergency visit.
Water Damage Restoration invoicing tips
- Record the water category (clean, grey or black water) and the class of the loss on the invoice, because they decide what had to be torn out rather than dried, and adjusters check every line against them.
- Count drying equipment as units times days, such as 8 air movers x 3 days, and back each day with the moisture log; adjusters trim equipment days the readings do not support.
- Bill the after-hours response apart from the work itself, with the time of the call and the arrival time, which is what justifies the emergency rate.
- Show the homeowner's deductible and the amount billed to the carrier as separate figures, so the homeowner knows exactly what they owe you directly.
Water Damage Restoration billing disputes to head off
- Homeowners sometimes assume insurance pays everything; a signed work authorization and a line for amounts the policy does not cover, such as the deductible or denied items, prevent a surprise bill later.
- Disputes about why sound-looking drywall was cut out are common; writing the wicking height measured before each flood cut shows the removal was necessary.
How to make a water damage restoration invoice
-
Add both parties
Enter Fox Hollow Water Damage Restoration (your business) and the customer, Avery Lindqvist, then loss address.
-
Number and terms
Give it a unique number such as INV-1661 and set the terms to Billed to the insurance carrier; homeowner pays the deductible on completion.
-
List the work
One line per item: the sample runs from "After-hours emergency response" (1 each) to "Debris removal and disposal" (1 load).
-
Check the total
The 9 lines come to $2,982.50; add sales tax only if your state taxes water damage restoration.
-
Download and send
Download the PDF or print it, then keep a copy with the water damage restoration records.
Frequently asked questions
How do I make a water damage restoration invoice?
Add your water damage restoration company details, the customer, loss address, date of loss, insurance claim no. and adjuster, then one line per item with quantity and rate. The template above is pre-filled with 9 lines for emergency extraction and structural drying after a burst supply line flooded a 400 sq ft kitchen and hallway totalling $2,982.50; change the prices and download the PDF.
How do water damage restoration companies charge?
Mostly day. Restoration jobs bill an emergency response, extraction by area and drying equipment by the day, usually itemized in the line-by-line format insurance adjusters review.
When should a water damage restoration invoice be paid?
Billed to the insurance carrier; homeowner pays the deductible on completion is the usual arrangement. Insurance-funded jobs usually collect only the deductible from the homeowner, while uninsured jobs commonly ask for a deposit after the emergency visit. Put the terms and the due date on the invoice so there is no doubt.