Appliance Repair Invoice Template
An appliance repair business invoice bills visit, lists labour, products and fees on separate lines and states the terms (Due on completion). This template is pre-filled for repair a front-load washer that will not drain and replace a refrigerator's defrost heater: 7 lines totalling $626.00 before tax. Edit it and download the PDF.
Pre-filled for an appliance repair: repair a front-load washer that will not drain and replace a refrigerator's defrost heater. Example prices: replace them with your own.
From
Westbrook Appliance Repair
382 Market Street
Springfield, IL 62704
billing@example.com
(608) 555-0182
Invoice
Bill to
Morgan Ellis
63 Linden Place
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic service callTwo appliances tested; fee credited toward approved repairs | 1 visit | $95.00 | $95.00 |
| Washer drain pump replacement, labor | 1 each | $140.00 | $140.00 |
| Drain pump assembly, OEM | 1 each | $85.00 | $85.00 |
| Clear coin trap and drain hose blockage | 1 each | $45.00 | $45.00 |
| Refrigerator defrost heater replacement, laborRemove evaporator cover, test defrost control and thermostat | 1 each | $165.00 | $165.00 |
| Defrost heater, OEM | 1 each | $62.00 | $62.00 |
| Defrost termination thermostat, OEM | 1 each | $34.00 | $34.00 |
- Subtotal
- $626.00
- Balance due
- $626.00
Notes
Thank you for choosing Westbrook Appliance Repair. Terms: Due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Appliance Repair invoice at a glance
| Typical job | Repair a front-load washer that will not drain and replace a refrigerator's defrost heater |
|---|---|
| Main billing unit | visit |
| Usual payment terms | Due on completion |
| Deposit practice | Parts that must be special-ordered are commonly paid for when the order is placed, with labor due after the return visit. |
| Sample lines | 7 lines, $626.00 before tax |
| Largest line | Refrigerator defrost heater replacement, labor: $165.00 (26%) |
| Trade-specific fields | Appliance brand and model no., Serial no., Service address, Technician name, Parts warranty, Labor warranty |
Sample appliance repair invoice line items
Repair a front-load washer that will not drain and replace a refrigerator's defrost heater: 7 lines adding up to $626.00, split into labour $350.00 (56%), products $181.00 (29%) and fees $95.00 (15%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic service call (Two appliances tested; fee credited toward approved repairs) | 1 visit | $95.00 | $95.00 |
| Washer drain pump replacement, labor | 1 each | $140.00 | $140.00 |
| Drain pump assembly, OEM | 1 each | $85.00 | $85.00 |
| Clear coin trap and drain hose blockage | 1 each | $45.00 | $45.00 |
| Refrigerator defrost heater replacement, labor (Remove evaporator cover, test defrost control and thermostat) | 1 each | $165.00 | $165.00 |
| Defrost heater, OEM | 1 each | $62.00 | $62.00 |
| Defrost termination thermostat, OEM | 1 each | $34.00 | $34.00 |
| Subtotal | $626.00 | ||
| Total before tax | $626.00 |
What an appliance repair invoice should include
- Your appliance repair business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Morgan Ellis in the sample)
- A unique invoice number (INV-2500) and the issue date
- Payment terms and a due date: Due on completion
- Appliance brand and model no.: for example 2019 Ford Transit, VIN ending 8467
- Serial no.: for example See notes
- Service address: for example 63 Linden Place
- Technician name: for example See notes
- Line items in visit or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How appliance repair businesses bill
Charges a diagnostic fee for the visit, often credited if the customer approves the repair, then a flat labor price per repair plus parts.
Appliance repair businesses commonly use "Due on completion", so the invoice is payable the day it is issued. Parts that must be special-ordered are commonly paid for when the order is placed, with labor due after the return visit.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Home Appliance Repairers $23.76 (employees, not contractor rates).
Appliance Repair invoicing tips
- Put the brand, model and serial number of every appliance on the invoice; you need them to order the right part, and the part maker asks for them on any warranty claim.
- State the labor and parts warranty periods separately, such as 90 days labor and one year on parts, because your workmanship warranty and the part warranty often end at different times.
- Show the diagnostic fee and whether it is credited against the repair; customers who decline an expensive repair still owe the visit, and that is clearest when the invoice says so.
- When you recommend repair over replacement or the other way round, note the appliance's age and the repair cost, so a customer who chose to fix a 14-year-old dryer cannot say it was never discussed.
Appliance Repair billing disputes to head off
- A second, unrelated failure soon after a repair is often taken as a botched job; listing exactly which part was replaced and what was tested shows the new fault is a different component.
- Customers question OEM part prices after finding cheaper aftermarket parts online; labelling each part OEM or aftermarket explains the gap before they ask.
Work an appliance repair can bill for
Core tasks of Home Appliance Repairers (O*NET 49-9031.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Disassemble appliances so that problems can be diagnosed and repairs can be made.
- Bill customers for repair work, and collect payment.
- Trace electrical circuits, following diagrams, and conduct tests with circuit testers and other equipment to locate shorts and grounds.
- Service and repair domestic electrical or gas appliances, such as clothes washers, refrigerators, stoves, and dryers.
- Replace worn and defective parts such as switches, bearings, transmissions, belts, gears, circuit boards, or defective wiring.
- Talk to customers or refer to work orders to establish the nature of appliance malfunctions.
How to make an appliance repair invoice
-
Add both parties
Enter Westbrook Appliance Repair (your business) and the customer, Morgan Ellis, then appliance brand and model no..
-
Number and terms
Give it a unique number such as INV-2500 and set the terms to Due on completion.
-
List the work
One line per item: the sample runs from "Diagnostic service call" (1 visit) to "Defrost termination thermostat, OEM" (1 each).
-
Check the total
The 7 lines come to $626.00; add sales tax only if your state taxes appliance repair.
-
Download and send
Download the PDF or print it, then keep a copy with the appliance repair records.
Frequently asked questions
How do I make an appliance repair invoice?
Add your appliance repair business details, the customer, appliance brand and model no., serial no., service address and technician name, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for repair a front-load washer that will not drain and replace a refrigerator's defrost heater totalling $626.00; change the prices and download the PDF.
How do appliance repair businesses charge?
Mostly visit. Charges a diagnostic fee for the visit, often credited if the customer approves the repair, then a flat labor price per repair plus parts.
When should an appliance repair invoice be paid?
Due on completion is the usual arrangement. Parts that must be special-ordered are commonly paid for when the order is placed, with labor due after the return visit. Put the terms and the due date on the invoice so there is no doubt.
How much do appliance repair businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Home Appliance Repairers $23.76 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.