Nail Technician Invoice Template
A nail technician invoice bills service, lists services, fees and products on separate lines and states the terms (Due at the end of the appointment). This template is pre-filled for removal of an old acrylic set, a new gel extension set with two art nails and chrome, plus a spa pedicure: 8 lines totalling $208.00 before tax. Edit it and download the PDF.
Pre-filled for a nail technician: removal of an old acrylic set, a new gel extension set with two art nails and chrome, plus a spa pedicure. Example prices: replace them with your own.
From
Oak Lane Nail Salon
578 Market Street
Franklin, TN 37064
billing@example.com
(615) 555-0178
Invoice
Bill to
Alex Morgan
311 Pine Road
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Soak-off removal, acrylics from another salon | 1 service | $15.00 | $15.00 |
| Gel extension full set, medium almond | 1 service | $65.00 | $65.00 |
| Extra length, long | 1 each | $10.00 | $10.00 |
| Chrome powder finish | 2 nail | $5.00 | $10.00 |
| Hand-painted nail artFloral design, accent nails | 2 nail | $8.00 | $16.00 |
| Spa pedicure with callus treatment | 1 service | $55.00 | $55.00 |
| Cuticle oil pen | 1 each | $12.00 | $12.00 |
| Tip | 1 each | $25.00 | $25.00 |
- Subtotal
- $208.00
- Balance due
- $208.00
Notes
Thank you for choosing Oak Lane Nail Salon. Terms: Due at the end of the appointment.
Payment details
Bank transfer or card. Please quote the invoice number.
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Nail Technician invoice at a glance
| Typical job | Removal of an old acrylic set, a new gel extension set with two art nails and chrome, plus a spa pedicure |
|---|---|
| Main billing unit | service |
| Usual payment terms | Due at the end of the appointment |
| Deposit practice | Many independent nail techs take a small booking deposit, credited to the service total, especially for long art sets. |
| Sample lines | 8 lines, $208.00 before tax |
| Largest line | Gel extension full set, medium almond: $65.00 (31%) |
| Trade-specific fields | Nail technician license no., Technician name or station, Set type, length and shape, Number of art nails, Free-fix period (days) |
Sample nail technician invoice line items
Removal of an old acrylic set, a new gel extension set with two art nails and chrome, plus a spa pedicure: 8 lines adding up to $208.00, split into services $161.00 (77%), fees $35.00 (17%) and products $12.00 (6%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Soak-off removal, acrylics from another salon | 1 service | $15.00 | $15.00 |
| Gel extension full set, medium almond | 1 service | $65.00 | $65.00 |
| Extra length, long | 1 each | $10.00 | $10.00 |
| Chrome powder finish | 2 nail | $5.00 | $10.00 |
| Hand-painted nail art (Floral design, accent nails) | 2 nail | $8.00 | $16.00 |
| Spa pedicure with callus treatment | 1 service | $55.00 | $55.00 |
| Cuticle oil pen | 1 each | $12.00 | $12.00 |
| Tip | 1 each | $25.00 | $25.00 |
| Subtotal | $208.00 | ||
| Total before tax | $208.00 |
What a nail technician invoice should include
- Your nail salon name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Alex Morgan in the sample)
- A unique invoice number (INV-4312) and the issue date
- Payment terms and a due date: Due at the end of the appointment
- Nail technician license no.: for example LIC-731928
- Technician name or station: for example See notes
- Set type, length and shape: for example See notes
- Number of art nails: for example See notes
- Line items in service or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How nail technicians bill
Prices each set or service from a menu, with nail art and chrome charged per nail, extra length as an add-on and removal of another salon's product billed separately.
Nail technicians commonly use "Due at the end of the appointment". Many independent nail techs take a small booking deposit, credited to the service total, especially for long art sets.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Manicurists and Pedicurists $16.66 (employees, not contractor rates).
Nail Technician invoicing tips
- Charge nail art and chrome per nail with the count on the line, rather than a vague 'design' fee, because clients count their own nails at the register.
- Bill removal of another salon's product separately from soaking off your own sets, and say so on the menu, since it is the line clients most often ask to have waived.
- Write your free-fix period, for example a lifted or broken nail repaired free within 5 days, on the receipt so a client who comes back on day 9 knows the repair is billable.
- For fills, note the weeks since the last set on the ticket, since an overgrown fill takes nearly as long as a new set and many salons price fills higher after three weeks.
Nail Technician billing disputes to head off
- A client who picks a simple design from a photo and adds extras in the chair is likely to dispute the final price; itemizing each add-on and confirming it before you start avoids the argument.
- Card chargebacks claiming a set lifted or broke are hard to answer without records; a receipt listing the set type, the date and the fix policy gives you the evidence.
Work a nail technician can bill for
Core tasks of Manicurists and Pedicurists (O*NET 39-5092.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Clean and sanitize tools and work environment.
- Schedule client appointments and accept payments.
- Remove previously applied nail polish, using liquid remover and swabs.
- Shape and smooth ends of nails, using scissors, files, or emery boards.
- Apply undercoat and clear or colored polish onto nails with brush.
- Advise clients on nail care and use of products and colors.
How to make a nail technician invoice
-
Add both parties
Enter Oak Lane Nail Salon (your business) and the customer, Alex Morgan, then nail technician license no..
-
Number and terms
Give it a unique number such as INV-4312 and set the terms to Due at the end of the appointment.
-
List the work
One line per item: the sample runs from "Soak-off removal, acrylics from another salon" (1 service) to "Tip" (1 each).
-
Check the total
The 8 lines come to $208.00; add sales tax only if your state taxes nail services.
-
Download and send
Download the PDF or print it, then keep a copy with the nail services records.
Frequently asked questions
How do I make a nail technician invoice?
Add your nail salon details, the customer, nail technician license no., technician name or station, set type, length and shape and number of art nails, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for removal of an old acrylic set, a new gel extension set with two art nails and chrome, plus a spa pedicure totalling $208.00; change the prices and download the PDF.
How do nail technicians charge?
Mostly service. Prices each set or service from a menu, with nail art and chrome charged per nail, extra length as an add-on and removal of another salon's product billed separately.
When should a nail technician invoice be paid?
Due at the end of the appointment is the usual arrangement. Many independent nail techs take a small booking deposit, credited to the service total, especially for long art sets. Put the terms and the due date on the invoice so there is no doubt.
How much do nail technicians earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Manicurists and Pedicurists $16.66 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.