Personal Trainer Quote Template
A personal trainer quote commits to one fixed price for a defined scope: here $1,190.00 for a 10-session strength package with a fitness assessment and a written home program, built from 7 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a personal trainer: a 10-session strength package with a fitness assessment and a written home program. Example prices: replace them with your own.
From
Cedar Hill Personal Training
329 Market Street
Salem, MA 01970
billing@example.com
(503) 555-0129
Quote
Quote for
Riley Chen
52 Aspen Way
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Initial fitness assessmentMovement screen, body measurements, goal-setting interview | 1 session | $95.00 | $95.00 |
| One-to-one training session, 60 min10-session pack, valid 90 days from first session | 10 session | $75.00 | $750.00 |
| Written 8-week home training program | 1 program | $120.00 | $120.00 |
| App check-ins and video form review | 2 month | $40.00 | $80.00 |
| Partner surcharge, second person joins session | 2 session | $25.00 | $50.00 |
| In-home session travel, beyond 10 miles | 4 visit | $15.00 | $60.00 |
| Resistance band and mini-band set | 1 each | $35.00 | $35.00 |
- Subtotal
- $1,190.00
- Quote total
- $1,190.00
Notes
Fixed price for the scope listed. Session packs are normally paid in full before the first workout, which is why the expiry date and cancellation rule need to be on the invoice. Sign and return to accept.
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Personal Trainer quote at a glance
| Fixed price | $1,190.00 before tax |
|---|---|
| Scope | A 10-session strength package with a fitness assessment and a written home program |
| Valid until | 30 days after the quote date |
| Payment | Packages paid in advance; single sessions due at booking |
| Lines quoted | 7 |
What the $1,190.00 personal trainer quote covers
| Included | Quantity | Price |
|---|---|---|
| Initial fitness assessment (Movement screen, body measurements, goal-setting interview) | 1 session | $95.00 |
| One-to-one training session, 60 min (10-session pack, valid 90 days from first session) | 10 session | $750.00 |
| Written 8-week home training program | 1 program | $120.00 |
| App check-ins and video form review | 2 month | $80.00 |
| Partner surcharge, second person joins session | 2 session | $50.00 |
| In-home session travel, beyond 10 miles | 4 visit | $60.00 |
| Resistance band and mini-band set | 1 each | $35.00 |
| Quoted price | $1,190.00 |
Quoting personal training at a fixed price
A personal training quote should compare the single-session rate with each package price, state how long each pack stays valid and say where the workouts take place.
The biggest single commitment is "One-to-one training session, 60 min" at $750.00 (63% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Initial fitness assessment, One-to-one training session, 60 min and Written 8-week home training program and 1 more, fixed at $1,045.00.
- Travel: In-home session travel, beyond 10 miles, fixed at $60.00.
- Fees: Partner surcharge, second person joins session, fixed at $50.00.
- Products: Resistance band and mini-band set, fixed at $35.00.
- Anything outside "A 10-session strength package with a fitness assessment and a written home program" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-7315 for:
- The accepted price, $1,190.00, and the quote number
- Customer name (Riley Chen in the sample), signature and date
- When payment is due: Packages paid in advance; single sessions due at booking
- The last day the price holds (30 days after issue in this sample)
Personal Trainer pricing tips
- Print the number of sessions bought, used and remaining on every package invoice, so a client who trains irregularly can see the balance without asking you to reconcile your diary.
- State the package expiry date and the late-cancellation window, such as 24 hours, on the invoice itself; a session forfeited under a rule the client never saw in writing is the refund request trainers hear most.
- Bill the assessment or program-design fee as its own line rather than folding it into the first workout, so a client who only buys a written plan has a clean record of what they paid for.
- Clients who try to claim training through an HSA or FSA usually need a letter of medical necessity from their doctor; dating and itemizing each session gives them what the claim needs, but never promise it will be reimbursed.
Quote or estimate for personal training?
Personal trainers rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $1,190.00 up front.
Frequently asked questions
How do I write a personal trainer quote?
List exactly what is included (7 lines for a 10-session strength package with a fitness assessment and a written home program in the sample), give one fixed price ($1,190.00), the validity period and payment terms, and add a signature block for acceptance.
Is a personal trainer quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a personal trainer quote ask for a deposit?
Session packs are normally paid in full before the first workout, which is why the expiry date and cancellation rule need to be on the invoice.