Wedding Photographer Quote Template
A wedding photographer quote commits to one fixed price for a defined scope: here $6,385.00 for eight hours of wedding day coverage with a second shooter, an engagement session and a 10 x 10 in album, built from 8 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a wedding photographer: eight hours of wedding day coverage with a second shooter, an engagement session and a 10 x 10 in album. Example prices: replace them with your own.
From
Riverside Wedding Photography
717 Market Street
Fairview, OR 97024
billing@example.com
(512) 555-0117
Quote
Quote for
Sam Patel
14 Elm Street
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wedding day coverage, 8 hoursGetting ready through first dance | 1 package | $3,200.00 | $3,200.00 |
| Second photographerAlternate angles and guest candids | 8 hr | $75.00 | $600.00 |
| Engagement session1 hour, one location, 40 edited images | 1 session | $400.00 | $400.00 |
| Additional coverage past 9:30 pmReception overtime | 1 hr | $300.00 | $300.00 |
| Heirloom album, 10 x 10 in30 spreads, linen cover | 1 each | $950.00 | $950.00 |
| Parent album, 8 x 8 inDuplicate of main album design | 2 each | $300.00 | $600.00 |
| Sneak-peek gallery within 72 hours50 edited images | 1 each | $150.00 | $150.00 |
| Overnight lodging for distant venueVenue 140 miles away, billed at cost | 1 night | $185.00 | $185.00 |
- Subtotal
- $6,385.00
- Quote total
- $6,385.00
Notes
Fixed price for the scope listed. A 30 to 50 percent non-refundable retainer secures the date, and the balance is usually due two to four weeks before the wedding. Sign and return to accept.
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Wedding Photographer quote at a glance
| Fixed price | $6,385.00 before tax |
|---|---|
| Scope | Eight hours of wedding day coverage with a second shooter, an engagement session and a 10 x 10 in album |
| Valid until | 30 days after the quote date |
| Payment | Retainer at booking, balance 30 days before the wedding |
| Lines quoted | 8 |
What the $6,385.00 wedding photographer quote covers
| Included | Quantity | Price |
|---|---|---|
| Wedding day coverage, 8 hours (Getting ready through first dance) | 1 package | $3,200.00 |
| Second photographer (Alternate angles and guest candids) | 8 hr | $600.00 |
| Engagement session (1 hour, one location, 40 edited images) | 1 session | $400.00 |
| Additional coverage past 9:30 pm (Reception overtime) | 1 hr | $300.00 |
| Heirloom album, 10 x 10 in (30 spreads, linen cover) | 1 each | $950.00 |
| Parent album, 8 x 8 in (Duplicate of main album design) | 2 each | $600.00 |
| Sneak-peek gallery within 72 hours (50 edited images) | 1 each | $150.00 |
| Overnight lodging for distant venue (Venue 140 miles away, billed at cost) | 1 night | $185.00 |
| Quoted price | $6,385.00 |
Quoting wedding photography at a fixed price
A wedding photography quote should list coverage hours, the second shooter, album specifications and how long the price is held for the date, since popular Saturdays book a year ahead.
The quote turns 8 hours of labour into a fixed $600.00; if the job runs over, the wedding photography business absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Wedding day coverage, 8 hours" at $3,200.00 (50% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Wedding day coverage, 8 hours, Engagement session and Additional coverage past 9:30 pm and 1 more, fixed at $4,050.00.
- Products: Heirloom album, 10 x 10 in and Parent album, 8 x 8 in, fixed at $1,550.00.
- Labour: Second photographer, fixed at $600.00.
- Travel: Overnight lodging for distant venue, fixed at $185.00.
- Anything outside "Eight hours of wedding day coverage with a second shooter, an engagement session and a 10 x 10 in album" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-4919 for:
- The accepted price, $6,385.00, and the quote number
- Customer name (Sam Patel in the sample), signature and date
- When payment is due: Retainer at booking, balance 30 days before the wedding
- The last day the price holds (30 days after issue in this sample)
Wedding Photographer pricing tips
- Receptions run late, so bill overtime at the hourly rate in the contract and record the actual finishing time; couples rarely remember agreeing to that extra hour on the dance floor.
- Give the album its own line with spread count and size, and consider a separate final invoice for it, because couples often take months to choose album photos after the wedding.
- Show the full payment schedule on each instalment invoice, with the retainer, the second payment and the final balance dated, so every invoice reconciles against the same package total.
- Itemize lodging, mileage and meals for distant venues apart from coverage; parents or in-laws sometimes pay for specific lines and need to see exactly what they are covering.
Quote or estimate for wedding photography?
Wedding photographers rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $6,385.00 up front.
Frequently asked questions
How do I write a wedding photographer quote?
List exactly what is included (8 lines for eight hours of wedding day coverage with a second shooter, an engagement session and a 10 x 10 in album in the sample), give one fixed price ($6,385.00), the validity period and payment terms, and add a signature block for acceptance.
Is a wedding photographer quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a wedding photographer quote ask for a deposit?
A 30 to 50 percent non-refundable retainer secures the date, and the balance is usually due two to four weeks before the wedding.