Graphic Designer Invoice Template
A graphic designer invoice bills project, lists services, products and labour on separate lines and states the terms (Net 15). This template is pre-filled for tri-fold brochure and a matching flyer for a local business, delivered print-ready with printing arranged: 7 lines totalling $1,657.50 before tax. Edit it and download the PDF.
Pre-filled for a graphic designer: tri-fold brochure and a matching flyer for a local business, delivered print-ready with printing arranged. Example prices: replace them with your own.
From
Maple Row Graphic Design Studio
183 Market Street
Georgetown, TX 78626
billing@example.com
(978) 555-0183
Invoice
Bill to
Jamie Ortiz
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Tri-fold brochure designTwo initial concepts, layout of supplied copy | 1 project | $650.00 | $650.00 |
| Matching one-page flyer | 1 each | $200.00 | $200.00 |
| Additional revision roundThird round, requested after copy change | 2 hr | $75.00 | $150.00 |
| Stock photo licencesStandard licence, IDs listed in notes | 4 image | $15.00 | $60.00 |
| Print production and preflightCMYK conversion, bleed, printer liaison | 1.5 hr | $75.00 | $112.50 |
| Printing, 500 brochures on 100 lb glossPrinter's cost plus 10% handling | 1 lot | $385.00 | $385.00 |
| Editable source files package | 1 each | $100.00 | $100.00 |
- Subtotal
- $1,657.50
- Balance due
- $1,657.50
Notes
Thank you for choosing Maple Row Graphic Design Studio. Terms: Net 15.
Payment details
Bank transfer or card. Please quote the invoice number.
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Graphic Designer invoice at a glance
| Typical job | Tri-fold brochure and a matching flyer for a local business, delivered print-ready with printing arranged |
|---|---|
| Main billing unit | project |
| Usual payment terms | Net 15 |
| Deposit practice | Many designers take 50 percent upfront from new clients before starting concepts. |
| Sample lines | 7 lines, $1,657.50 before tax |
| Largest line | Tri-fold brochure design: $650.00 (39%) |
| Labour hours billed | 3.5 h, $262.50 |
| Trade-specific fields | Project name, PO number, Revision rounds included |
Sample graphic designer invoice line items
Tri-fold brochure and a matching flyer for a local business, delivered print-ready with printing arranged: 7 lines adding up to $1,657.50, split into services $950.00 (57%), products $385.00 (23%) and labour $262.50 (16%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Tri-fold brochure design (Two initial concepts, layout of supplied copy) | 1 project | $650.00 | $650.00 |
| Matching one-page flyer | 1 each | $200.00 | $200.00 |
| Additional revision round (Third round, requested after copy change) | 2 hr | $75.00 | $150.00 |
| Stock photo licences (Standard licence, IDs listed in notes) | 4 image | $15.00 | $60.00 |
| Print production and preflight (CMYK conversion, bleed, printer liaison) | 1.5 hr | $75.00 | $112.50 |
| Printing, 500 brochures on 100 lb gloss (Printer's cost plus 10% handling) | 1 lot | $385.00 | $385.00 |
| Editable source files package | 1 each | $100.00 | $100.00 |
| Subtotal | $1,657.50 | ||
| Total before tax | $1,657.50 |
What a graphic designer invoice should include
- Your graphic design studio name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Jamie Ortiz in the sample)
- A unique invoice number (INV-4693) and the issue date
- Payment terms and a due date: Net 15
- Project name: for example Tri-fold brochure and a matching flyer for a local business, delivered print-ready with printing arranged
- PO number: for example PO-5283
- Revision rounds included: for example See notes
- Line items in project or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How graphic designers bill
Graphic designers mostly quote a flat fee per deliverable and charge an hourly rate for extra revisions and print production.
Graphic designers commonly use "Net 15", so payment is due 15 days after the invoice date. Many designers take 50 percent upfront from new clients before starting concepts.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Graphic Designers $29.47 (employees, not contractor rates). The sample's $75.00 per hour for "Additional revision round" is 2.5 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Graphic Designer invoicing tips
- State how many revision rounds the flat fee covered and list extra rounds as hourly lines, so the invoice documents exactly when the agreed scope ran out.
- If you arrange printing, either bill it at cost or show your handling markup; clients compare print prices online, and an unexplained difference reads as overcharging.
- Name stock images by their library ID in the notes, because the licence belongs to whoever bought it and the client may need that record if a rights holder asks.
- Decide whether the layered working files are part of the deal and put that on the invoice either way, since requests for the editable file are a frequent follow-up.
Graphic Designer billing disputes to head off
- Copy supplied late or rewritten after layout is the most common cause of overruns; a line for changes after the approved layout, with hours, shows the cause.
- Clients sometimes assume ownership of the design before paying; stating that rights transfer on payment in full gives you leverage on a late invoice.
Work a graphic designer can bill for
Core tasks of Graphic Designers (O*NET 27-1024.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Create designs, concepts, and sample layouts, based on knowledge of layout principles and esthetic design concepts.
- Determine size and arrangement of illustrative material and copy, and select style and size of type.
- Use computer software to generate new images.
- Mark up, paste, and assemble final layouts to prepare layouts for printer.
- Draw and print charts, graphs, illustrations, and other artwork, using computer.
- Review final layouts and suggest improvements, as needed.
How to make a graphic designer invoice
-
Add both parties
Enter Maple Row Graphic Design Studio (your business) and the customer, Jamie Ortiz, then project name.
-
Number and terms
Give it a unique number such as INV-4693 and set the terms to Net 15.
-
List the work
One line per item: the sample runs from "Tri-fold brochure design" (1 project) to "Editable source files package" (1 each).
-
Check the total
The 7 lines come to $1,657.50; add sales tax only if your state taxes graphic design.
-
Download and send
Download the PDF or print it, then keep a copy with the graphic design records.
Frequently asked questions
How do I make a graphic designer invoice?
Add your graphic design studio details, the customer, project name, po number and revision rounds included, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for tri-fold brochure and a matching flyer for a local business, delivered print-ready with printing arranged totalling $1,657.50; change the prices and download the PDF.
How do graphic designers charge?
Mostly project. Graphic designers mostly quote a flat fee per deliverable and charge an hourly rate for extra revisions and print production.
When should a graphic designer invoice be paid?
Net 15 is the usual arrangement. Many designers take 50 percent upfront from new clients before starting concepts. Put the terms and the due date on the invoice so there is no doubt.
How much do graphic designers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Graphic Designers $29.47 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.