Nanny Invoice Template
A nanny invoice bills week, lists services, materials and travel on separate lines and states the terms (Weekly, due on Friday). This template is pre-filled for one week of nanny-share care billed to one of two families, with a late Friday and kid-related driving: 7 lines totalling $683.65 before tax. Edit it and download the PDF.
Pre-filled for a nanny: one week of nanny-share care billed to one of two families, with a late friday and kid-related driving. Example prices: replace them with your own.
From
Harbor Nanny
163 Market Street
Georgetown, TX 78626
billing@example.com
(978) 555-0163
Invoice
Bill to
Taylor Brooks
9 Willow Court
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Guaranteed weekly hours, nanny shareMon-Fri 8 am to 4 pm, family A share of 2 families | 40 hr | $13.00 | $520.00 |
| Overtime, Friday late returnHours past the guaranteed schedule | 1.5 hr | $19.50 | $29.25 |
| Swim lesson fee paid at the pool deskFamily A child only, reimbursed at cost | 1 each | $22.00 | $22.00 |
| Mileage, preschool and swim lesson runsNanny's own car, at the agreed per-mile rate | 42 mile | $0.70 | $29.40 |
| Library program and museum entry for childrenReimbursed at cost | 1 lot | $26.00 | $26.00 |
| Groceries for children's lunchesReceipt attached | 1 lot | $38.00 | $38.00 |
| Diapers and wipes for the shareFamily A half of the shared supply | 1 lot | $19.00 | $19.00 |
- Subtotal
- $683.65
- Balance due
- $683.65
Notes
Thank you for choosing Harbor Nanny. Terms: Weekly, due on Friday.
Payment details
Bank transfer or card. Please quote the invoice number.
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Nanny invoice at a glance
| Typical job | One week of nanny-share care billed to one of two families, with a late Friday and kid-related driving |
|---|---|
| Main billing unit | week |
| Usual payment terms | Weekly, due on Friday |
| Sample lines | 7 lines, $683.65 before tax |
| Largest line | Guaranteed weekly hours, nanny share: $520.00 (76%) |
| Trade-specific fields | Family name, Week of, Guaranteed hours, Children in care, Nanny share split, Work agreement date |
Sample nanny invoice line items
One week of nanny-share care billed to one of two families, with a late Friday and kid-related driving: 7 lines adding up to $683.65, split into services $549.25 (80%), materials $83.00 (12%) and travel $29.40 (4%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Guaranteed weekly hours, nanny share (Mon-Fri 8 am to 4 pm, family A share of 2 families) | 40 hr | $13.00 | $520.00 |
| Overtime, Friday late return (Hours past the guaranteed schedule) | 1.5 hr | $19.50 | $29.25 |
| Swim lesson fee paid at the pool desk (Family A child only, reimbursed at cost) | 1 each | $22.00 | $22.00 |
| Mileage, preschool and swim lesson runs (Nanny's own car, at the agreed per-mile rate) | 42 mile | $0.70 | $29.40 |
| Library program and museum entry for children (Reimbursed at cost) | 1 lot | $26.00 | $26.00 |
| Groceries for children's lunches (Receipt attached) | 1 lot | $38.00 | $38.00 |
| Diapers and wipes for the share (Family A half of the shared supply) | 1 lot | $19.00 | $19.00 |
| Subtotal | $683.65 | ||
| Total before tax | $683.65 |
What a nanny invoice should include
- Your nanny service name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Taylor Brooks in the sample)
- A unique invoice number (INV-2169) and the issue date
- Payment terms and a due date: Weekly, due on Friday
- Family name: for example See notes
- Week of: for example 21 November 2026
- Guaranteed hours: for example 10 hours
- Children in care: for example Noah (age 15)
- Line items in week or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How nannies bill
Usually works guaranteed weekly hours for one family or a nanny share, billed or paid per week, with overtime, mileage and paid holidays agreed in a work agreement.
Nannies commonly use "Weekly, due on Friday".
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Childcare Workers $15.41 (employees, not contractor rates).
Nanny invoicing tips
- In the US a nanny whose hours and duties are set by one family is often treated as that family's household employee rather than a contractor (IRS Publication 926 covers this), so check which applies before sending invoices instead of receiving payroll.
- Bill the guaranteed hours in the work agreement even when a parent comes home early, and list any extra hours separately so the week reconciles to the contract.
- In a nanny share, send each family its own invoice showing its agreed split of the shared hours, and bill solo hours for one family's children only to that family.
- Keep reimbursements such as mileage, admission tickets and groceries off the hourly lines with receipts attached, because families budget wages and expenses differently.
Nanny billing disputes to head off
- Families who cut a week short for their own vacation sometimes expect to pay less; quoting the guaranteed-hours clause and the agreed paid-time-off terms on the invoice heads that off.
- Overtime that is mentioned in conversation but never written down tends to go unpaid, so record the date and time of each late return on the weekly invoice.
Work a nanny can bill for
Core tasks of Childcare Workers (O*NET 39-9011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Support children's emotional and social development, encouraging understanding of others and positive self-concepts.
- Care for children in institutional setting, such as group homes, nursery schools, private businesses, or schools for people with disabilities.
- Sanitize toys and play equipment.
- Discipline children and recommend or initiate other measures to control behavior, such as caring for own clothing and picking up toys and books.
- Identify signs of emotional or developmental problems in children and bring them to parents' or guardians' attention.
- Observe and monitor children's play activities.
How to make a nanny invoice
-
Add both parties
Enter Harbor Nanny (your business) and the customer, Taylor Brooks, then family name.
-
Number and terms
Give it a unique number such as INV-2169 and set the terms to Weekly, due on Friday.
-
List the work
One line per item: the sample runs from "Guaranteed weekly hours, nanny share" (40 hr) to "Diapers and wipes for the share" (1 lot).
-
Check the total
The 7 lines come to $683.65; add sales tax only if your state taxes nanny care.
-
Download and send
Download the PDF or print it, then keep a copy with the nanny care records.
Frequently asked questions
How do I make a nanny invoice?
Add your nanny service details, the customer, family name, week of, guaranteed hours and children in care, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for one week of nanny-share care billed to one of two families, with a late Friday and kid-related driving totalling $683.65; change the prices and download the PDF.
How do nannies charge?
Mostly week. Usually works guaranteed weekly hours for one family or a nanny share, billed or paid per week, with overtime, mileage and paid holidays agreed in a work agreement.
When should a nanny invoice be paid?
Weekly, due on Friday is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do nannies earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Childcare Workers $15.41 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.