Driving Instructor Invoice Template
A driving instructor invoice bills hr, lists services, fees and travel on separate lines and states the terms (Package paid before the first lesson; road test day paid when booked). This template is pre-filled for teen driver package of six behind-the-wheel lessons, a mock road test and use of the car for the DMV test: 7 lines totalling $1,005.00 before tax. Edit it and download the PDF.
Pre-filled for a driving instructor: teen driver package of six behind-the-wheel lessons, a mock road test and use of the car for the dmv test. Example prices: replace them with your own.
From
Bluebird Driving School
704 Market Street
Franklin, TN 37064
billing@example.com
(312) 555-0104
Invoice
Bill to
Chris Novak
8 Chestnut Lane
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Behind-the-wheel lesson package, 6 x 2 hrDual-control car, pickup from home or school | 1 package | $540.00 | $540.00 |
| Extra highway driving lesson | 2 hr | $70.00 | $140.00 |
| Mock road test with written feedback | 1 test | $75.00 | $75.00 |
| Road test day: car rental and warm-up driveInstructor accompanies student to the DMV | 1 test | $150.00 | $150.00 |
| Pickup outside the service area | 2 lesson | $15.00 | $30.00 |
| Missed lesson fee, student not at pickup | 1 lesson | $50.00 | $50.00 |
| Completion certificate processing | 1 each | $20.00 | $20.00 |
- Subtotal
- $1,005.00
- Balance due
- $1,005.00
Notes
Thank you for choosing Bluebird Driving School. Terms: Package paid before the first lesson; road test day paid when booked.
Payment details
Bank transfer or card. Please quote the invoice number.
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Driving Instructor invoice at a glance
| Typical job | Teen driver package of six behind-the-wheel lessons, a mock road test and use of the car for the DMV test |
|---|---|
| Main billing unit | hr |
| Usual payment terms | Package paid before the first lesson; road test day paid when booked |
| Deposit practice | Driving schools typically ask for the package price, or a booking payment for the road test car, before scheduling the lessons. |
| Sample lines | 7 lines, $1,005.00 before tax |
| Largest line | Behind-the-wheel lesson package, 6 x 2 hr: $540.00 (54%) |
| Trade-specific fields | Student name, Learner permit no., Instructor license no., Vehicle and plate, Lesson dates and hours driven |
Sample driving instructor invoice line items
Teen driver package of six behind-the-wheel lessons, a mock road test and use of the car for the DMV test: 7 lines adding up to $1,005.00, split into services $905.00 (90%), fees $70.00 (7%) and travel $30.00 (3%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Behind-the-wheel lesson package, 6 x 2 hr (Dual-control car, pickup from home or school) | 1 package | $540.00 | $540.00 |
| Extra highway driving lesson | 2 hr | $70.00 | $140.00 |
| Mock road test with written feedback | 1 test | $75.00 | $75.00 |
| Road test day: car rental and warm-up drive (Instructor accompanies student to the DMV) | 1 test | $150.00 | $150.00 |
| Pickup outside the service area | 2 lesson | $15.00 | $30.00 |
| Missed lesson fee, student not at pickup | 1 lesson | $50.00 | $50.00 |
| Completion certificate processing | 1 each | $20.00 | $20.00 |
| Subtotal | $1,005.00 | ||
| Total before tax | $1,005.00 |
What a driving instructor invoice should include
- Your driving school name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Chris Novak in the sample)
- A unique invoice number (INV-8662) and the issue date
- Payment terms and a due date: Package paid before the first lesson; road test day paid when booked
- Student name: for example Mia (age 9)
- Learner permit no.: for example BP-804375
- Instructor license no.: for example LIC-494303
- Vehicle and plate: for example 2019 Ford Transit, VIN ending 6169
- Line items in hr or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How driving instructors bill
Charges per behind-the-wheel hour or for a bundle of lessons, plus a fee for using the school's dual-control car on road test day and pickup charges outside the service area.
Driving instructors commonly use "Package paid before the first lesson; road test day paid when booked". Driving schools typically ask for the package price, or a booking payment for the road test car, before scheduling the lessons.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Self-Enrichment Teachers $21.92 (employees, not contractor rates).
Driving Instructor invoicing tips
- Log the date, start time and minutes driven for every lesson, because states that require supervised or professional hours before a road test may ask for a record that matches the certificate you issue.
- Write the learner permit number on the invoice, since parents and some insurers use the driving school record when they add a newly licensed teen to a policy.
- Price road test day as its own line covering the car, the warm-up drive and your waiting time, so families do not assume it is one of the package lessons.
- If a lesson is cut short because the student arrived without a permit or glasses they are required to wear, note the reason next to the charge.
Driving Instructor billing disputes to head off
- A student who fails the road test sometimes blames the lessons; an invoice that lists lessons delivered and the mock test feedback date shows the instruction that was provided, without promising a pass.
- Unused package lessons become a refund question when a teen moves away; stating the package expiry and refund rule on the receipt keeps it simple.
Work a driving instructor can bill for
Core tasks of Self-Enrichment Teachers (O*NET 25-3021.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Adapt teaching methods and instructional materials to meet students' varying needs and interests.
- Monitor students' performance to make suggestions for improvement and to ensure that they satisfy course standards, training requirements, and objectives.
- Observe students to determine qualifications, limitations, abilities, interests, and other individual characteristics.
- Instruct students individually and in groups, using various teaching methods, such as lectures, discussions, and demonstrations.
- Establish clear objectives for all lessons, units, and projects and communicate those objectives to students.
- Prepare students for further development by encouraging them to explore learning opportunities and to persevere with challenging tasks.
How to make a driving instructor invoice
-
Add both parties
Enter Bluebird Driving School (your business) and the customer, Chris Novak, then student name.
-
Number and terms
Give it a unique number such as INV-8662 and set the terms to Package paid before the first lesson; road test day paid when booked.
-
List the work
One line per item: the sample runs from "Behind-the-wheel lesson package, 6 x 2 hr" (1 package) to "Completion certificate processing" (1 each).
-
Check the total
The 7 lines come to $1,005.00; add sales tax only if your state taxes driving lessons.
-
Download and send
Download the PDF or print it, then keep a copy with the driving lessons records.
Frequently asked questions
How do I make a driving instructor invoice?
Add your driving school details, the customer, student name, learner permit no., instructor license no. and vehicle and plate, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for teen driver package of six behind-the-wheel lessons, a mock road test and use of the car for the DMV test totalling $1,005.00; change the prices and download the PDF.
How do driving instructors charge?
Mostly hr. Charges per behind-the-wheel hour or for a bundle of lessons, plus a fee for using the school's dual-control car on road test day and pickup charges outside the service area.
When should a driving instructor invoice be paid?
Package paid before the first lesson; road test day paid when booked is the usual arrangement. Driving schools typically ask for the package price, or a booking payment for the road test car, before scheduling the lessons. Put the terms and the due date on the invoice so there is no doubt.
How much do driving instructors earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Self-Enrichment Teachers $21.92 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.