Security Guard Service Invoice Template
A security company invoice bills hr, lists labour, services and fees on separate lines and states the terms (Billed weekly, Net 15). This template is pre-filled for thirteen nights of unarmed overnight guarding at a construction site, including one holiday, with patrol checks and an alarm response: 7 lines totalling $6,209.00 before tax. Edit it and download the PDF.
Pre-filled for a security guard service: thirteen nights of unarmed overnight guarding at a construction site, including one holiday, with patrol checks and an alarm response. Example prices: replace them with your own.
From
Riverside Security
477 Market Street
Georgetown, TX 78626
billing@example.com
(978) 555-0177
Invoice
Bill to
Sam Patel
14 Elm Street
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Unarmed officer, overnight post18:00-06:00, 12 nights | 144 hr | $32.00 | $4,608.00 |
| Holiday shift at holiday bill rate18:00-06:00, 1 night | 12 hr | $48.00 | $576.00 |
| Mobile patrol checks of laydown yard | 14 visit | $35.00 | $490.00 |
| Supervisor post inspection | 2 visit | $60.00 | $120.00 |
| Alarm response calloutOfficer on site 02:10-05:10 | 3 hr | $55.00 | $165.00 |
| Guard tour checkpoints and daily activity reports | 2 week | $50.00 | $100.00 |
| Site survey and written post orders | 1 each | $150.00 | $150.00 |
- Subtotal
- $6,209.00
- Balance due
- $6,209.00
Notes
Thank you for choosing Riverside Security. Terms: Billed weekly, Net 15.
Payment details
Bank transfer or card. Please quote the invoice number.
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Security Guard Service invoice at a glance
| Typical job | Thirteen nights of unarmed overnight guarding at a construction site, including one holiday, with patrol checks and an alarm response |
|---|---|
| Main billing unit | hr |
| Usual payment terms | Billed weekly, Net 15 |
| Deposit practice | New clients are often asked for a deposit or the first week in advance, because officers are paid every week whether or not the client has paid. |
| Sample lines | 7 lines, $6,209.00 before tax |
| Largest line | Unarmed officer, overnight post: $4,608.00 (74%) |
| Labour hours billed | 159 h, $5,349.00 |
| Trade-specific fields | Security company license no., Post / site address, Service period, Officer names or badge nos., Client PO no. |
Sample security guard service invoice line items
Thirteen nights of unarmed overnight guarding at a construction site, including one holiday, with patrol checks and an alarm response: 7 lines adding up to $6,209.00, split into labour $5,349.00 (86%), services $710.00 (11%) and fees $150.00 (2%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Unarmed officer, overnight post (18:00-06:00, 12 nights) | 144 hr | $32.00 | $4,608.00 |
| Holiday shift at holiday bill rate (18:00-06:00, 1 night) | 12 hr | $48.00 | $576.00 |
| Mobile patrol checks of laydown yard | 14 visit | $35.00 | $490.00 |
| Supervisor post inspection | 2 visit | $60.00 | $120.00 |
| Alarm response callout (Officer on site 02:10-05:10) | 3 hr | $55.00 | $165.00 |
| Guard tour checkpoints and daily activity reports | 2 week | $50.00 | $100.00 |
| Site survey and written post orders | 1 each | $150.00 | $150.00 |
| Subtotal | $6,209.00 | ||
| Total before tax | $6,209.00 |
What a security guard service invoice should include
- Your security company name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Sam Patel in the sample)
- A unique invoice number (INV-8835) and the issue date
- Payment terms and a due date: Billed weekly, Net 15
- Security company license no.: for example LIC-489220
- Post / site address: for example 14 Elm Street
- Service period: for example 6 November 2026
- Officer names or badge nos.: for example See notes
- Line items in hr or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How security companies bill
Bills officer hours per post at an hourly bill rate, higher for armed officers and holidays, with patrol checks, supervisor visits and emergency callouts on separate lines.
Security companies commonly use "Billed weekly, Net 15", so payment is due 15 days after the invoice date. New clients are often asked for a deposit or the first week in advance, because officers are paid every week whether or not the client has paid.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Security Guards $18.45 (employees, not contractor rates). The sample's $32.00 per hour for "Unarmed officer, overnight post" is 1.7 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Security Guard Service invoicing tips
- List hours per post and per night with officer badge numbers that match the daily activity reports, because facility managers check the invoice against the guard tour log before approving it.
- Name the dates billed at the holiday rate in the contract and repeat them on the invoice, since the client's holiday calendar and yours rarely line up.
- Bill short-notice coverage at the agreed premium rate on its own line, with the time the request came in, instead of folding it into regular post hours.
- Put your company's state security license number on every invoice; commercial clients and general contractors routinely ask for it when setting you up as a vendor.
Security Guard Service billing disputes to head off
- Clients dispute hours when an officer arrived late or left a post early. Billing from timestamped check-ins rather than from the schedule keeps the invoice tied to what actually happened.
- Overtime caused by a client extending a shift without notice is often refused; recording who asked for the extension and when makes it billable.
Work a security guard service can bill for
Core tasks of Security Guards (O*NET 33-9032.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Patrol industrial or commercial premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates.
- Answer alarms and investigate disturbances.
- Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises.
- Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.
- Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons.
- Circulate among visitors, patrons, or employees to preserve order and protect property.
How to make a security guard service invoice
-
Add both parties
Enter Riverside Security (your business) and the customer, Sam Patel, then security company license no..
-
Number and terms
Give it a unique number such as INV-8835 and set the terms to Billed weekly, Net 15.
-
List the work
One line per item: the sample runs from "Unarmed officer, overnight post" (144 hr) to "Site survey and written post orders" (1 each).
-
Check the total
The 7 lines come to $6,209.00; add sales tax only if your state taxes security guard services.
-
Download and send
Download the PDF or print it, then keep a copy with the security guard services records.
Frequently asked questions
How do I make a security guard service invoice?
Add your security company details, the customer, security company license no., post / site address, service period and officer names or badge nos., then one line per item with quantity and rate. The template above is pre-filled with 7 lines for thirteen nights of unarmed overnight guarding at a construction site, including one holiday, with patrol checks and an alarm response totalling $6,209.00; change the prices and download the PDF.
How do security companies charge?
Mostly hr. Bills officer hours per post at an hourly bill rate, higher for armed officers and holidays, with patrol checks, supervisor visits and emergency callouts on separate lines.
When should a security guard service invoice be paid?
Billed weekly, Net 15 is the usual arrangement. New clients are often asked for a deposit or the first week in advance, because officers are paid every week whether or not the client has paid. Put the terms and the due date on the invoice so there is no doubt.
How much do security companies earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Security Guards $18.45 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.