Video Editor Invoice Template
A video editor invoice bills hr, lists labour, services and fees on separate lines and states the terms (Net 7). This template is pre-filled for edit a 12-minute online video episode from 3 hours of multicam footage, with captions and a thumbnail: 8 lines totalling $1,226.00 before tax. Edit it and download the PDF.
Pre-filled for a video editor: edit a 12-minute online video episode from 3 hours of multicam footage, with captions and a thumbnail. Example prices: replace them with your own.
From
Oak Lane Video Editing
794 Market Street
Madison, WI 53703
billing@example.com
(608) 555-0194
Invoice
Bill to
Alex Morgan
311 Pine Road
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Footage review and assembly edit3 hours of multicam footage synced | 6 hr | $60.00 | $360.00 |
| Fine cut and pacing | 5 hr | $60.00 | $300.00 |
| Color correction | 2 hr | $70.00 | $140.00 |
| Audio cleanup and mixNoise reduction, loudness normalized for streaming | 2 hr | $70.00 | $140.00 |
| Animated lower thirds and intro | 1 each | $150.00 | $150.00 |
| Burned-in captionsChecked against audio | 12 min | $3.00 | $36.00 |
| Thumbnail design | 1 each | $40.00 | $40.00 |
| Stock footage clip licencesBought on client's behalf | 3 clip | $20.00 | $60.00 |
- Subtotal
- $1,226.00
- Balance due
- $1,226.00
Notes
Thank you for choosing Oak Lane Video Editing. Terms: Net 7.
Payment details
Bank transfer or card. Please quote the invoice number.
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Video Editor invoice at a glance
| Typical job | Edit a 12-minute online video episode from 3 hours of multicam footage, with captions and a thumbnail |
|---|---|
| Main billing unit | hr |
| Usual payment terms | Net 7 |
| Sample lines | 8 lines, $1,226.00 before tax |
| Largest line | Footage review and assembly edit: $360.00 (29%) |
| Labour hours billed | 15 h, $940.00 |
| Trade-specific fields | Episode or project title, Picture lock date, Delivery format |
Sample video editor invoice line items
Edit a 12-minute online video episode from 3 hours of multicam footage, with captions and a thumbnail: 8 lines adding up to $1,226.00, split into labour $940.00 (77%), services $226.00 (18%) and fees $60.00 (5%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Footage review and assembly edit (3 hours of multicam footage synced) | 6 hr | $60.00 | $360.00 |
| Fine cut and pacing | 5 hr | $60.00 | $300.00 |
| Color correction | 2 hr | $70.00 | $140.00 |
| Audio cleanup and mix (Noise reduction, loudness normalized for streaming) | 2 hr | $70.00 | $140.00 |
| Animated lower thirds and intro | 1 each | $150.00 | $150.00 |
| Burned-in captions (Checked against audio) | 12 min | $3.00 | $36.00 |
| Thumbnail design | 1 each | $40.00 | $40.00 |
| Stock footage clip licences (Bought on client's behalf) | 3 clip | $20.00 | $60.00 |
| Subtotal | $1,226.00 | ||
| Total before tax | $1,226.00 |
What a video editor invoice should include
- Your video editing business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Alex Morgan in the sample)
- A unique invoice number (INV-7176) and the issue date
- Payment terms and a due date: Net 7
- Episode or project title: for example Edit a 12-minute online video episode from 3 hours of multicam footage, with captions and a thumbnail
- Picture lock date: for example 7 November 2026
- Delivery format: for example 311 Pine Road
- Line items in hr or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How video editors bill
Freelance video editors bill hourly or per finished episode, with color, sound mix and motion graphics often priced as separate passes.
Video editors commonly use "Net 7", so payment is due 7 days after the invoice date.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Film and Video Editors $34.12 (employees, not contractor rates). The sample's $60.00 per hour for "Footage review and assembly edit" is 1.8 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Video Editor invoicing tips
- Note the length of raw footage received next to the assembly line, since three hours of rushes take far longer to log and sync than thirty minutes, and it explains the hours.
- For weekly episodes, number each invoice by episode and keep the per-episode rate visible, which helps creators reconcile your cost against each video's sponsorship income.
- Record the date of picture lock, then list any changes requested after it as a separate hourly line; post-lock changes force re-exports of color, sound and captions.
- When you buy stock clips, fonts or music for the client, name the licence holder in the line detail so they have proof if a platform flags the content later.
Video Editor billing disputes to head off
- Late footage and endless tweaks are the usual fight; an invoice that shows the lock date and the hours spent after it keeps those changes billable.
- Clients sometimes expect the project file as well as the export; say whether project files are handed over and whether that costs extra.
Work a video editor can bill for
Core tasks of Film and Video Editors (O*NET 27-4032.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Cut shot sequences to different angles at specific points in scenes, making each individual cut as fluid and seamless as possible.
- Study scripts to become familiar with production concepts and requirements.
- Edit films and videotapes to insert music, dialogue, and sound effects, to arrange films into sequences, and to correct errors, using editing equipment.
- Select and combine the most effective shots of each scene to form a logical and smoothly running story.
- Verify key numbers and time codes on materials.
- Organize and string together raw footage into a continuous whole according to scripts or the instructions of directors and producers.
How to make a video editor invoice
-
Add both parties
Enter Oak Lane Video Editing (your business) and the customer, Alex Morgan, then episode or project title.
-
Number and terms
Give it a unique number such as INV-7176 and set the terms to Net 7.
-
List the work
One line per item: the sample runs from "Footage review and assembly edit" (6 hr) to "Stock footage clip licences" (3 clip).
-
Check the total
The 8 lines come to $1,226.00; add sales tax only if your state taxes video editing.
-
Download and send
Download the PDF or print it, then keep a copy with the video editing records.
Frequently asked questions
How do I make a video editor invoice?
Add your video editing business details, the customer, episode or project title, picture lock date and delivery format, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for edit a 12-minute online video episode from 3 hours of multicam footage, with captions and a thumbnail totalling $1,226.00; change the prices and download the PDF.
How do video editors charge?
Mostly hr. Freelance video editors bill hourly or per finished episode, with color, sound mix and motion graphics often priced as separate passes.
When should a video editor invoice be paid?
Net 7 is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do video editors earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Film and Video Editors $34.12 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.