Artist Quote Template
An artist quote commits to one fixed price for a defined scope: here $3,275.00 for commissioned 30 x 40 in oil painting of a family home, framed, crated and shipped, built from 6 lines with a 50% deposit on acceptance. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for an artist: commissioned 30 x 40 in oil painting of a family home, framed, crated and shipped. Example prices: replace them with your own.
From
Oak Lane Art
418 Market Street
Springfield, IL 62704
billing@example.com
(608) 555-0118
Quote
Quote for
Alex Morgan
311 Pine Road
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Commissioned oil painting, 30 x 40 inGallery-wrapped canvas, painted from client photos | 1 piece | $2,400.00 | $2,400.00 |
| Preliminary color sketch for approval | 1 each | $150.00 | $150.00 |
| Floater frame, custom size | 1 each | $320.00 | $320.00 |
| Archival varnish and hanging hardware | 1 each | $80.00 | $80.00 |
| Wooden crate for shipment | 1 each | $140.00 | $140.00 |
| Insured ground shippingDeclared value matches painting price | 1 each | $185.00 | $185.00 |
- Subtotal
- $3,275.00
- Quote total
- $3,275.00
Notes
Fixed price for the scope listed. Commissions usually require a non-refundable 50 percent deposit before the canvas is started. Sign and return to accept.
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Artist quote at a glance
| Fixed price | $3,275.00 before tax |
|---|---|
| Scope | Commissioned 30 x 40 in oil painting of a family home, framed, crated and shipped |
| Valid until | 30 days after the quote date |
| Due on acceptance | $1,637.50 (50%) |
| Due on completion | $1,637.50 |
| Lines quoted | 6 |
What the $3,275.00 artist quote covers
| Included | Quantity | Price |
|---|---|---|
| Commissioned oil painting, 30 x 40 in (Gallery-wrapped canvas, painted from client photos) | 1 piece | $2,400.00 |
| Preliminary color sketch for approval | 1 each | $150.00 |
| Floater frame, custom size | 1 each | $320.00 |
| Archival varnish and hanging hardware | 1 each | $80.00 |
| Wooden crate for shipment | 1 each | $140.00 |
| Insured ground shipping (Declared value matches painting price) | 1 each | $185.00 |
| Quoted price | $3,275.00 |
Quoting artwork at a fixed price
A commission quote should state size, medium, subject, the number of sketch approvals, the completion date and the non-refundable deposit.
The biggest single commitment is "Commissioned oil painting, 30 x 40 in" at $2,400.00 (73% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Products: Commissioned oil painting, 30 x 40 in and Floater frame, custom size, fixed at $2,720.00.
- Materials: Archival varnish and hanging hardware and Wooden crate for shipment, fixed at $220.00.
- Fees: Insured ground shipping, fixed at $185.00.
- Services: Preliminary color sketch for approval, fixed at $150.00.
- Anything outside "Commissioned 30 x 40 in oil painting of a family home, framed, crated and shipped" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-6552 for:
- The accepted price, $3,275.00, and the quote number
- Customer name (Alex Morgan in the sample), signature and date
- The deposit due on signing, $1,637.50, and how to pay it
- The last day the price holds (30 days after issue in this sample)
Artist pricing tips
- Describe the work as a gallery label would, with title, medium, dimensions and year, so the invoice doubles as provenance the buyer keeps with the piece.
- Collect sales tax on the artwork when your state taxes art sales, and keep framing, crating and shipping on separate lines because states treat them differently; check your state's rules.
- Add a note that reproduction rights stay with the artist; buyers of an original painting sometimes assume they can print it on cards or merchandise.
- For commissions, write how many rounds of changes the deposit covers and that it becomes non-refundable once the approved sketch is on canvas.
Quote or estimate for artwork?
Artists rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $3,275.00 up front.
Frequently asked questions
How do I write an artist quote?
List exactly what is included (6 lines for commissioned 30 x 40 in oil painting of a family home, framed, crated and shipped in the sample), give one fixed price ($3,275.00), the validity period and payment terms, and add a signature block for acceptance.
Is a artist quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a artist quote ask for a deposit?
Commissions usually require a non-refundable 50 percent deposit before the canvas is started.