Flooring Installer Invoice Template
A flooring installer invoice bills sq ft, lists materials, labour and services on separate lines and states the terms (Due on completion). This template is pre-filled for remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway: 9 lines totalling $5,496.00 before tax. Edit it and download the PDF.
Pre-filled for a flooring installer: remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway. Example prices: replace them with your own.
From
Westbrook Flooring
230 Market Street
Madison, WI 53703
billing@example.com
(312) 555-0130
Invoice
Bill to
Morgan Ellis
63 Linden Place
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Remove existing carpet and pad | 650 sq ft | $0.75 | $487.50 |
| Subfloor prep: fill low spots with patch compound | 4 hr | $60.00 | $240.00 |
| Install luxury vinyl plank, floating | 650 sq ft | $2.40 | $1,560.00 |
| Luxury vinyl plank, 20-mil wear layer650 sq ft plus 10% cutting waste | 715 sq ft | $3.20 | $2,288.00 |
| Underlayment with vapor barrier | 650 sq ft | $0.45 | $292.50 |
| Transition strips and stair nose | 4 each | $32.00 | $128.00 |
| Remove and reinstall baseboard | 210 linear ft | $1.50 | $315.00 |
| Move furniture | 3 room | $40.00 | $120.00 |
| Landfill fee for old carpet | 1 each | $65.00 | $65.00 |
- Subtotal
- $5,496.00
- Balance due
- $5,496.00
Notes
Thank you for choosing Westbrook Flooring. Terms: Due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Flooring Installer invoice at a glance
| Typical job | Remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway |
|---|---|
| Main billing unit | sq ft |
| Usual payment terms | Due on completion |
| Deposit practice | Most installers take a deposit equal to the material cost when the flooring is ordered. |
| Sample lines | 9 lines, $5,496.00 before tax |
| Largest line | Luxury vinyl plank, 20-mil wear layer: $2,288.00 (42%) |
| Labour hours billed | 4 h, $2,602.50 |
| Trade-specific fields | Job site address, Flooring product and lot no., Measured area (sq ft), Installer license no. (where required) |
Sample flooring installer invoice line items
Remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway: 9 lines adding up to $5,496.00, split into materials $2,708.50 (49%), labour $2,602.50 (47%) and services $120.00 (2%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Remove existing carpet and pad | 650 sq ft | $0.75 | $487.50 |
| Subfloor prep: fill low spots with patch compound | 4 hr | $60.00 | $240.00 |
| Install luxury vinyl plank, floating | 650 sq ft | $2.40 | $1,560.00 |
| Luxury vinyl plank, 20-mil wear layer (650 sq ft plus 10% cutting waste) | 715 sq ft | $3.20 | $2,288.00 |
| Underlayment with vapor barrier | 650 sq ft | $0.45 | $292.50 |
| Transition strips and stair nose | 4 each | $32.00 | $128.00 |
| Remove and reinstall baseboard | 210 linear ft | $1.50 | $315.00 |
| Move furniture | 3 room | $40.00 | $120.00 |
| Landfill fee for old carpet | 1 each | $65.00 | $65.00 |
| Subtotal | $5,496.00 | ||
| Total before tax | $5,496.00 |
What a flooring installer invoice should include
- Your flooring business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Morgan Ellis in the sample)
- A unique invoice number (INV-6716) and the issue date
- Payment terms and a due date: Due on completion
- Job site address: for example 63 Linden Place
- Flooring product and lot no.: for example Ground floor
- Measured area (sq ft): for example Ground floor
- Installer license no. (where required): for example LIC-577317
- Line items in sq ft or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How flooring installers bill
Charges installation by the square foot for each floor type, with removal of old flooring, subfloor prep and transitions on separate lines.
Flooring installers commonly use "Due on completion", so the invoice is payable the day it is issued. Most installers take a deposit equal to the material cost when the flooring is ordered.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Floor Layers, Except Carpet, Wood, and Hard Tiles $26.13 (employees, not contractor rates). The sample's $60.00 per hour for "Subfloor prep: fill low spots with patch compound" is 2.3 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Flooring Installer invoicing tips
- Put the product's run or lot number on the invoice; if a damaged plank ever has to be replaced, that number is the only reliable way to find boards from the same batch.
- Bill material at measured area plus waste and say what percentage you added, because diagonal and herringbone layouts need far more cutting waste than straight runs.
- When you install over a slab or in a basement, list the moisture test and its reading on the invoice; it is the first thing a manufacturer asks for in a warranty claim.
- Unopened cartons are worth real money, so state whether leftover boxes stayed with the owner or went back to the supplier for credit.
Flooring Installer billing disputes to head off
- Disputes start when planks gap or cup months later. Recording acclimation time, flattening work and moisture readings on the invoice shows the install followed the manufacturer's instructions.
- Customers sometimes expect baseboard, toilets or appliances to be pulled and reset for free; listing those as their own lines prevents a surprise at the end.
Work a flooring installer can bill for
Core tasks of Floor Layers, Except Carpet, Wood, and Hard Tiles (O*NET 47-2042.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Sweep, scrape, sand, or chip dirt and irregularities to clean base surfaces, correcting imperfections that may show through the covering.
- Cut flooring material to fit around obstructions.
- Inspect surface to be covered to ensure that it is firm and dry.
- Trim excess covering materials, tack edges, and join sections of covering material to form tight joint.
- Form a smooth foundation by stapling plywood or Masonite over the floor or by brushing waterproof compound onto surface and filling cracks with plaster, putty, or grout to seal pores.
- Measure and mark guidelines on surfaces or foundations, using chalk lines and dividers.
How to make a flooring installer invoice
-
Add both parties
Enter Westbrook Flooring (your business) and the customer, Morgan Ellis, then job site address.
-
Number and terms
Give it a unique number such as INV-6716 and set the terms to Due on completion.
-
List the work
One line per item: the sample runs from "Remove existing carpet and pad" (650 sq ft) to "Landfill fee for old carpet" (1 each).
-
Check the total
The 9 lines come to $5,496.00; add sales tax only if your state taxes flooring installation.
-
Download and send
Download the PDF or print it, then keep a copy with the flooring installation records.
Frequently asked questions
How do I make a flooring installer invoice?
Add your flooring business details, the customer, job site address, flooring product and lot no., measured area (sq ft) and installer license no. (where required), then one line per item with quantity and rate. The template above is pre-filled with 9 lines for remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway totalling $5,496.00; change the prices and download the PDF.
How do flooring installers charge?
Mostly sq ft. Charges installation by the square foot for each floor type, with removal of old flooring, subfloor prep and transitions on separate lines.
When should a flooring installer invoice be paid?
Due on completion is the usual arrangement. Most installers take a deposit equal to the material cost when the flooring is ordered. Put the terms and the due date on the invoice so there is no doubt.
How much do flooring installers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Floor Layers, Except Carpet, Wood, and Hard Tiles $26.13 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.