Concrete Contractor Invoice Template
A concrete contractor invoice bills sq ft, lists labour, materials and fees on separate lines and states the terms (One-third deposit, balance due on completion). This template is pre-filled for replace a 20x40 ft driveway with a four-inch reinforced slab and broom finish: 9 lines totalling $9,563.00 before tax. Edit it and download the PDF.
Pre-filled for a concrete contractor: replace a 20x40 ft driveway with a four-inch reinforced slab and broom finish. Example prices: replace them with your own.
From
Westbrook Concrete
194 Market Street
Franklin, TN 37064
billing@example.com
(312) 555-0194
Invoice
Bill to
Morgan Ellis
311 Pine Road
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Break out and remove existing driveway | 800 sq ft | $2.25 | $1,800.00 |
| Grade and compact 4 in gravel base | 800 sq ft | $1.10 | $880.00 |
| Crushed gravel base | 12 ton | $38.00 | $456.00 |
| Forms and wire mesh reinforcement | 800 sq ft | $1.40 | $1,120.00 |
| Ready-mix concrete, 4000 psi | 11 cu yd | $175.00 | $1,925.00 |
| Place, finish and broom texture | 800 sq ft | $3.10 | $2,480.00 |
| Saw-cut control joints and apply cure-and-seal | 800 sq ft | $0.45 | $360.00 |
| Concrete disposal fee | 14 ton | $28.00 | $392.00 |
| Driveway apron permit | 1 each | $150.00 | $150.00 |
- Subtotal
- $9,563.00
- Balance due
- $9,563.00
Notes
Thank you for choosing Westbrook Concrete. Terms: One-third deposit, balance due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Concrete Contractor invoice at a glance
| Typical job | Replace a 20x40 ft driveway with a four-inch reinforced slab and broom finish |
|---|---|
| Main billing unit | sq ft |
| Usual payment terms | One-third deposit, balance due on completion |
| Deposit practice | A third up front is common to cover the concrete order and forming. |
| Sample lines | 9 lines, $9,563.00 before tax |
| Largest line | Place, finish and broom texture: $2,480.00 (26%) |
| Trade-specific fields | Job site address, Contractor license no., Ready-mix ticket no., Concrete strength (psi), Permit no. |
Sample concrete contractor invoice line items
Replace a 20x40 ft driveway with a four-inch reinforced slab and broom finish: 9 lines adding up to $9,563.00, split into labour $5,520.00 (58%), materials $3,501.00 (37%) and fees $542.00 (6%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Break out and remove existing driveway | 800 sq ft | $2.25 | $1,800.00 |
| Grade and compact 4 in gravel base | 800 sq ft | $1.10 | $880.00 |
| Crushed gravel base | 12 ton | $38.00 | $456.00 |
| Forms and wire mesh reinforcement | 800 sq ft | $1.40 | $1,120.00 |
| Ready-mix concrete, 4000 psi | 11 cu yd | $175.00 | $1,925.00 |
| Place, finish and broom texture | 800 sq ft | $3.10 | $2,480.00 |
| Saw-cut control joints and apply cure-and-seal | 800 sq ft | $0.45 | $360.00 |
| Concrete disposal fee | 14 ton | $28.00 | $392.00 |
| Driveway apron permit | 1 each | $150.00 | $150.00 |
| Subtotal | $9,563.00 | ||
| Total before tax | $9,563.00 |
What a concrete contractor invoice should include
- Your concrete business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Morgan Ellis in the sample)
- A unique invoice number (INV-6624) and the issue date
- Payment terms and a due date: One-third deposit, balance due on completion
- Job site address: for example 311 Pine Road
- Contractor license no.: for example LIC-588417
- Ready-mix ticket no.: for example See notes
- Concrete strength (psi): for example See notes
- Line items in sq ft or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How concrete contractors bill
Prices flatwork per square foot by thickness and finish, with ready-mix billed by the cubic yard and supplier short-load charges passed through.
Concrete contractors commonly use "One-third deposit, balance due on completion", so the invoice is payable the day it is issued. A third up front is common to cover the concrete order and forming.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Cement Masons and Concrete Finishers $26.28 (employees, not contractor rates).
Concrete Contractor invoicing tips
- Copy the batch ticket number, mix strength and yards delivered onto the invoice, because that is your proof of what went into the slab if cracking or strength is ever questioned.
- Explain next to the joint line that control joints exist to direct cracking and that hairline cracks are normal, so a crack in week three does not become a payment dispute.
- Pass through short-load and truck waiting charges from the ready-mix supplier at cost, with the supplier ticket attached, rather than swallowing them.
- If a pour was rescheduled for rain or freezing temperatures, note the new date and bill any re-mobilization fee the contract allows.
Concrete Contractor billing disputes to head off
- Customers tend to read every crack as a defect. A written note on joint spacing and curing care, handed over with the invoice, limits that argument.
- Removal of old concrete is often underestimated; billing disposal by the ton with the dump ticket makes the number easy to verify.
Work a concrete contractor can bill for
Core tasks of Cement Masons and Concrete Finishers (O*NET 47-2051.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Check the forms that hold the concrete to see that they are properly constructed.
- Set the forms that hold concrete to the desired pitch and depth, and align them.
- Spread, level, and smooth concrete, using rake, shovel, hand or power trowel, hand or power screed, and float.
- Mold expansion joints and edges, using edging tools, jointers, and straightedge.
- Monitor how the wind, heat, or cold affect the curing of the concrete throughout the entire process.
- Signal truck driver to position truck to facilitate pouring concrete, and move chute to direct concrete on forms.
How to make a concrete contractor invoice
-
Add both parties
Enter Westbrook Concrete (your business) and the customer, Morgan Ellis, then job site address.
-
Number and terms
Give it a unique number such as INV-6624 and set the terms to One-third deposit, balance due on completion.
-
List the work
One line per item: the sample runs from "Break out and remove existing driveway" (800 sq ft) to "Driveway apron permit" (1 each).
-
Check the total
The 9 lines come to $9,563.00; add sales tax only if your state taxes concrete work.
-
Download and send
Download the PDF or print it, then keep a copy with the concrete work records.
Frequently asked questions
How do I make a concrete contractor invoice?
Add your concrete business details, the customer, job site address, contractor license no., ready-mix ticket no. and concrete strength (psi), then one line per item with quantity and rate. The template above is pre-filled with 9 lines for replace a 20x40 ft driveway with a four-inch reinforced slab and broom finish totalling $9,563.00; change the prices and download the PDF.
How do concrete contractors charge?
Mostly sq ft. Prices flatwork per square foot by thickness and finish, with ready-mix billed by the cubic yard and supplier short-load charges passed through.
When should a concrete contractor invoice be paid?
One-third deposit, balance due on completion is the usual arrangement. A third up front is common to cover the concrete order and forming. Put the terms and the due date on the invoice so there is no doubt.
How much do concrete contractors earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Cement Masons and Concrete Finishers $26.28 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.