Paving Contractor Invoice Template
A paving contractor invoice bills sq ft, lists materials, labour and fees on separate lines and states the terms (Due on completion). This template is pre-filled for remove an old cracked driveway and lay a new 1,200 sq ft asphalt driveway on a reinforced stone base: 8 lines totalling $10,160.00 before tax. Edit it and download the PDF.
Pre-filled for a paving contractor: remove an old cracked driveway and lay a new 1,200 sq ft asphalt driveway on a reinforced stone base. Example prices: replace them with your own.
From
Bluebird Paving
696 Market Street
Madison, WI 53703
billing@example.com
(608) 555-0196
Invoice
Bill to
Chris Novak
8 Chestnut Lane
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Mill or remove existing asphaltLoad and haul to recycling plant | 1,200 sq ft | $1.20 | $1,440.00 |
| Excavate soft spots and repair subgrade | 150 sq ft | $4.50 | $675.00 |
| Crushed aggregate base, 4 in compacted | 28 ton | $34.00 | $952.00 |
| Hot-mix asphalt, 3 in compactedLaid in two lifts, rolled with vibratory roller | 1,200 sq ft | $3.60 | $4,320.00 |
| Paving crew with paver and roller | 1 day | $2,400.00 | $2,400.00 |
| Tack coat at garage apron and street joint | 40 linear ft | $3.00 | $120.00 |
| Saw-cut straight edge at street | 16 linear ft | $8.00 | $128.00 |
| Curb cut permit | 1 each | $125.00 | $125.00 |
- Subtotal
- $10,160.00
- Balance due
- $10,160.00
Notes
Thank you for choosing Bluebird Paving. Terms: Due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Paving Contractor invoice at a glance
| Typical job | Remove an old cracked driveway and lay a new 1,200 sq ft asphalt driveway on a reinforced stone base |
|---|---|
| Main billing unit | sq ft |
| Usual payment terms | Due on completion |
| Deposit practice | Many residential pavers take a deposit when the job is scheduled because the asphalt order is placed with the plant for a set day. |
| Sample lines | 8 lines, $10,160.00 before tax |
| Largest line | Hot-mix asphalt, 3 in compacted: $4,320.00 (43%) |
| Trade-specific fields | Job site address, Compacted thickness, Asphalt mix type, Plant ticket nos., Permit no. |
Sample paving contractor invoice line items
Remove an old cracked driveway and lay a new 1,200 sq ft asphalt driveway on a reinforced stone base: 8 lines adding up to $10,160.00, split into materials $5,392.00 (53%), labour $4,643.00 (46%) and fees $125.00 (1%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Mill or remove existing asphalt (Load and haul to recycling plant) | 1,200 sq ft | $1.20 | $1,440.00 |
| Excavate soft spots and repair subgrade | 150 sq ft | $4.50 | $675.00 |
| Crushed aggregate base, 4 in compacted | 28 ton | $34.00 | $952.00 |
| Hot-mix asphalt, 3 in compacted (Laid in two lifts, rolled with vibratory roller) | 1,200 sq ft | $3.60 | $4,320.00 |
| Paving crew with paver and roller | 1 day | $2,400.00 | $2,400.00 |
| Tack coat at garage apron and street joint | 40 linear ft | $3.00 | $120.00 |
| Saw-cut straight edge at street | 16 linear ft | $8.00 | $128.00 |
| Curb cut permit | 1 each | $125.00 | $125.00 |
| Subtotal | $10,160.00 | ||
| Total before tax | $10,160.00 |
What a paving contractor invoice should include
- Your paving company name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Chris Novak in the sample)
- A unique invoice number (INV-1646) and the issue date
- Payment terms and a due date: Due on completion
- Job site address: for example 8 Chestnut Lane
- Compacted thickness: for example See notes
- Asphalt mix type: for example See notes
- Plant ticket nos.: for example See notes
- Line items in sq ft or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How paving contractors bill
Quotes driveways and lots by the square foot at a stated compacted thickness, with base repair, removal of old asphalt and sealcoating as separate lines.
Paving contractors commonly use "Due on completion", so the invoice is payable the day it is issued. Many residential pavers take a deposit when the job is scheduled because the asphalt order is placed with the plant for a set day.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Paving, Surfacing, and Tamping Equipment Operators $24.83 (employees, not contractor rates).
Paving Contractor invoicing tips
- State the compacted thickness of both the base and the asphalt on the invoice, since a driveway that looks fine on day one but was laid thin is the most common paving complaint a year later.
- Keep the asphalt plant tonnage tickets and reference them, because tons delivered are the honest check on whether the specified thickness was actually laid.
- If your contract has an asphalt price adjustment tied to the cost of liquid asphalt binder, show the index figure and the adjustment as a separate line rather than changing the per-foot price.
- Add the curing advice to the invoice notes, such as keeping heavy vehicles and turning wheels off the surface for the first days in hot weather, so scuffs from the customer's own car are not blamed on the work.
Paving Contractor billing disputes to head off
- Standing water in low spots after the first rain causes payment holds. Recording the slope agreed at the street and garage gives you a reference point if the customer disputes drainage.
- Customers often expect sealcoating to be included; listing it as excluded or as a separate later visit, because fresh asphalt should cure before sealing, prevents a surprise.
Work a paving contractor can bill for
Core tasks of Paving, Surfacing, and Tamping Equipment Operators (O*NET 47-2071.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Start machine, engage clutch, and push and move levers to guide machine along forms or guidelines and to control the operation of machine attachments.
- Inspect, clean, maintain, and repair equipment, using mechanics' hand tools, or report malfunctions to supervisors.
- Operate machines to spread, smooth, level, or steel-reinforce stone, concrete, or asphalt on road beds.
- Operate oil distributors, loaders, chip spreaders, dump trucks, and snow plows.
- Coordinate truck dumping.
- Set up and tear down equipment.
How to make a paving contractor invoice
-
Add both parties
Enter Bluebird Paving (your business) and the customer, Chris Novak, then job site address.
-
Number and terms
Give it a unique number such as INV-1646 and set the terms to Due on completion.
-
List the work
One line per item: the sample runs from "Mill or remove existing asphalt" (1,200 sq ft) to "Curb cut permit" (1 each).
-
Check the total
The 8 lines come to $10,160.00; add sales tax only if your state taxes asphalt paving work.
-
Download and send
Download the PDF or print it, then keep a copy with the asphalt paving work records.
Frequently asked questions
How do I make a paving contractor invoice?
Add your paving company details, the customer, job site address, compacted thickness, asphalt mix type and plant ticket nos., then one line per item with quantity and rate. The template above is pre-filled with 8 lines for remove an old cracked driveway and lay a new 1,200 sq ft asphalt driveway on a reinforced stone base totalling $10,160.00; change the prices and download the PDF.
How do paving contractors charge?
Mostly sq ft. Quotes driveways and lots by the square foot at a stated compacted thickness, with base repair, removal of old asphalt and sealcoating as separate lines.
When should a paving contractor invoice be paid?
Due on completion is the usual arrangement. Many residential pavers take a deposit when the job is scheduled because the asphalt order is placed with the plant for a set day. Put the terms and the due date on the invoice so there is no doubt.
How much do paving contractors earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Paving, Surfacing, and Tamping Equipment Operators $24.83 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.